What are my responsibilities as an advisor to my advisee and to the University?

•  Stay informed about changes to program requirements, policies, and procedures. 
•  Keep advisee's files up-to-date in terms of progress toward graduation.
•  Be informed about campus information in order to answer student questions.
•  Make referrals to Campus Resources as needed.
•  Be available during office hours and keep scheduled advisee appointments.
•  Confirm that all course information on the pre-advise screen is accurate before entering.
•  Act to resolve advising errors when found.

How do I decide which courses my advisee should take for the next semester(s)?

First you need to plot all transfer and KU courses listed on the student's transcript onto the correct program check sheet (see explanation of Program Version Numbers).  Then, record all courses taken and the grade earned for each semester.  Make note of all courses with grades of "D" or "F" to determine the need for repeating courses. 

You need to know the courses in your discipline and when those courses are offered especially those courses that are offered infrequently.  It is important for you to also know the prerequisites for courses in your discipline and courses in general education.

Organize the advisee's "needed" courses term by term, toward the graduation date.  Use the program check sheet, Undergraduate Catalog, and the Course Applicability for General Education, to confirm that every course selected is usable for graduation.

How do I know if I have the correct program check sheet for my advisee?

First review the information on version numbers.  Then confirm each advisee's program title and version number from the advisee list or AVMHIS.  Identify and insert appropriate program check sheet into the advisee's file. 

How do I advise a student who wants to change his/her major?

•   Discuss choice of majors and the respective changes in selecting courses. 
•   Consult with the prospective chair regarding course selection for the advisee.
•   If the advisee has already been accepted into the new major, you can direct the advisee to the
    student's newly assigned advisor (transition advisement).
•   If the student is not decided on a new major, refer the student to the Career and Services Office for
    testing and consultation.
•   If the advisee is coming into your discipline, be VERY careful to plot the previous and current
    course work against the appropriate "new" program check sheet.

What is a program version number?

How are Degree Requirements and Student Records linked?