__________________________________________________________________________
A.
Governance:
1. The On-Campus Sales, Fundraising, and Solicitation Committee shall consist of the Director for Student Involvement, Director of Housing and Residence Life, Director of Public Safety, Director of Athletics, the Secretary in Student Involvement, and a student appointed by the Student Government Board, or their designees.
2. The committee shall meet as needed to review sales and solicitation requests as follows:
a. from any group that does not meet the requirements for registration as specified by the Office for Student Involvement;
b. for any sale that does not meet the criteria for approved sales as set forth by this policy;
c. to set the maximum number of allowable sales per semester for eligible groups; and
d. to conduct other business related to the implementation of this policy.
B. Eligibility:
1. Student organizations that are recognized by the University are eligible to participate in the on-campus sales and fundraising process.
a. Student
organizations classified SGA recognized, SGA sponsored as designated by the
Office for Student Involvement, and intercollegiate
athletic teams are eligible to sponsor up to eight sales or fundraisers per
semester, with a maximum of five of those being designated as external sales.
b. Student
organizations not classified as registered by the Office for Student Involvement
are not eligible to participate in the sales and fundraising
process.
2. Other University-related organizations, groups, offices,
or departments may request special authorization for on-campus sales and
fundraisers.
Such requests must be made in writing through the
Office for Student Involvement at least two weeks in advance of the anticipated
sale date.
These requests will be acted upon by the On-Campus Sales
Committee.
3. Outside organizations and vendors are allowed to conduct sales and fundraising activities only if sponsored by a University-related or recognized group.
4. The Student Bookstore and the McFarland Student Union
Building may sponsor an unlimited number of service-related sales and promotions
that fall
within the confines of this policy.
C.
Definitions of Sales, Fund-Raisers and Solicitations:
1. A sale is defined as the selling of one item or related
group of items by one organization during the course of one calendar day without
simultaneous locations.
Each additional simultaneous location shall be counted as an
additional sale or fundraiser.
a. An internal sale is
defined as a sale that meets the aforementioned requirements and is sponsored by
a University-recognized student organization
or
University-related group at which the sponsoring organization peddles its own
goods.
b. An external sale is
defined as a sale that meets the aforementioned requirements and is sponsored by
a University-recognized student organization
or
University-related group at which goods are peddled by an outside vendor with
the sponsoring group receiving a per diem or percentage of
gross sales.
2. A sale is considered an extended sale when the sale of
the product or service necessitates that orders be taken for the sale of the
goods or when the product
requires long-term exposure as determined by the On-Campus
Sales Committee. Extended sales cannot exceed a three-week time frame and apply
only to
internal sales. If the sale is classified as an extended sale
by the Committee, then that sale can be held campus-wide with non-specific times
and locations.
However, the sale must follow all other components of this
policy.
3. A fundraiser is any activity that is not classified as a sale yet meets the following criteria:
a. the sponsoring organization is charging a fee in exchange for providing a service; or
b. the sponsoring
organization is charging a fee in exchange for admission to an event. However,
if the money raised through ticket sales is used
strictly
to offset the costs associated with production of the event, then the event is
not a fundraiser. In cases that the sponsored event is considered
a
fundraiser, then that event must adhere to the following guidelines:
1. Advance
sales of tickets for events can be conducted only by student groups which are
recognized by the University and maintain an
account with the KUSSI Accounting Office.
2. All
ticket sales must be conducted through the Information Desk located in the
Student Union Building or at the ticket office located
at the venue. Other locations can be used with special approval from the
On-Campus Sales Committee. Arrangements for the sale
of tickets must be made with the KUSSI Fiscal Assistant at least one week in
advance of the date of the sale.
3. Advance
sales of tickets for events sponsored by other non-student University groups may
also be conducted at the SUB Information
Desk. Special arrangements for advance sale of tickets for events sponsored
by these organizations are subject to the approval of the
Director for Student Involvement and must be made at least two weeks in
advance of the first day of the sale.
4. Solicitations
for funds and/or goods are subject to the same rules and regulations as sales
and/or fundraisers. Only two solicitations are
allowed per semester.
D.
Registration Procedures and Guidelines for Sales, Fund-Raising, and
solicitations:
1. All on-campus sales and fundraising activities must be
registered with the Office for Student Involvement at least one week in advance
of the sale date to
guarantee review of request.
2. In order to reschedule a sale or fundraising activity,
notice of cancellation must be received by the Office for Student Involvement at
least one week in advance
of the originally scheduled date.
3. Requests for exceptions to the sales/fundraising limit
shall be made in writing and directed to the Director of Student Involvement for
review by the On-Campus
Sales Committee.
4. All funds raised through the sale/fundraising activity must be deposited in an SGA activity account as designated by the Director for Student Involvement.
5. A copy of the sales/solicitation form, which is given to
the sponsoring organization upon approval of the sale, fundraiser, or
solicitation must be carried with the
seller(s) at all times during the scheduled activity.
6. The Committee reserves the right to refuse to approve
requests for sale dates that would interfere with or impede the sale of similar
items by another organization
which previously was issued a sales permit. This includes
sales which would run concurrently or prior to such a previously scheduled
sale.
7. All door-to-door activities, including sales, fundraisers, and solicitations, are prohibited.
8. Sales can be held in various indoor and outdoor
locations around campus. The time of day for each sale will be determined by the
location’s hours of operation,
space availability, and schedule of events.
9. Sales held in residence halls must take place by the front desk of each hall or the immediate area and can take place from 7:00pm through 11:00pm only.
10. External sales held in the Student Union Building are subject to a rental fee for each table needed.
11. Raffles, lotteries, other forms of gambling, and other
things in violation of local, state and federal law cannot be conducted on
campus. The On-Campus Sales a
and Solicitation Committee reserves the
right to refuse to allow any sale or solicitation that is inconsistent with the
University mission or contractual obligations.
12. The normal routine and operation of the University may
not be interrupted or disrupted by the sale/fundraising activity. The Director
of Public Safety shall be
consulted if there is any doubt regarding the
potential for disruption. If it is determined that the sale/fundraising activity
has the potential for disruption, then the
Director of Public Safety, a representative from
the group conducting the activity, and the group’s advisor shall meet to discuss
preventative measures. If
preventive measures cannot be developed and
undertaken, permission for the activity will be denied.
13. Any sale or fundraising activity for which off-campus
advertisement is planned is by definition to be considered potentially
disruptive due to restricted campus
parking policies. Consequently, the above
procedures for review of plans should be implemented prior to registration of
the sale.
14. The Student Housing Agreement precludes the use of
student rooms for sales, for the storage of merchandise, or for any other
commercial activity. The
Housing and Residence Life Office allows
exceptions to this policy for such activities as the sale of personally owned
items such as textbooks and such
personal services as typing.
15. Vendors soliciting applications for financial services
(e.g. credit cards) must provide each individual student with full written
disclosure of the application’s
intended use and expected outcomes.
16. Vendors of financial services are prohibited from providing “free” merchandise in exchange for student applications for services.
E.
Contracts:
1. When sponsoring an external sale, a group must have a vendor agreement completed by the vendor.
2. Three original copies of the completed contract, after
being signed by the vendor, must be submitted to The Office for Student
Involvement at least two weeks
prior to the scheduled sale or fundraiser.
F.
Advertising and Promotion:
1. Approval for any off-campus advertising must be obtained at the time the sale, fundraiser, or solicitation is registered.
2. On-campus advertising must be conducted in a manner
consistent with University guidelines regarding the posting of information
on-campus. Information
distribution within the residence halls must conform
with the Information Dissemination to Residence Hall Students policy.
G. Off-Campus Fund-Raising:
1. All Kutztown University groups or individuals wanting to
solicit funds off-campus for University-related activities must obtain prior
written approval from the
Vice President of Student Affairs or designee who will act
upon a recommendation from an Off-Campus Fundraising committee.
2. All funds raised off-campus for the University-related activities must be deposited in appropriate accounts as designated by the President or designee.
H.
Failure to Comply:
Failure to comply with the foregoing procedures or any parts thereof shall result in one or more of the following:
1. Withdrawal of permission to conduct the sale or fundraising activity and/or revocation of sales and fundraising privileges for a specified period of time.
a. An opportunity for an appeal to the On-Campus Sales Committee is available.
b. On-campus sales/fundraising privileges will be suspended until the appeal is heard.
2. Disciplinary action through the Office of Student Conduct Standards.
3. Other action consistent with federal, state, and local laws and University policies.
SOLICITATION AND PUBLIC DEMONSTRATION
I. Definitions:
1. Solicitation refers to such activities as recruitment,
distribution of informational materials, events promotion, and other similar
activities which do not include the
sale of goods or services or solicitation for funds.
2. Public demonstration refers to an assembly of individuals in an outdoor area of the University for the purpose of expressing a view and/or hearing a presentation.
J. Solicitation Guidelines:
1. Individuals, University-recognized organizations and
groups, and non-University organizations wishing to reserve space on campus to
conduct such activities
must adhere to the policies and procedures cited in the
Reservations and Use of University Facilities policy. Further, the University
reserves the right to establish
time, place, and manner restrictions that apply to all
solicitations.
2. An organization not affiliated with Kutztown University
may reserve an indoor or outdoor facility for the purpose of conducting a
solicitation only if the
organization is sponsored by a University-recognized
organization or group.
3. Solicitation may take place outdoors. Such solicitation
is limited to the southern portion of the mall in front of the Rohrbach Library
or on the University’s
property northeast of the intersection of Luckenbill and
North Campus drive. The Director of Public Safety, together with the Director
for Student Involvement,
will determine where the solicitation may occur. Exceptions
to this requirement can only be made by the President of the University or
designee.
a. The normal routine of those traveling in the area designated for the solicitation must not be impeded.
b. The policies and
procedures regarding the reservation of facilities and scheduling events as well
as other regulations relating to activities and conduct
apply.
4. Door-to-door solicitation is not permitted in any campus building.
K. Guidelines for Public Demonstrations:
1. Public demonstrations and rallies by an organization not
affiliated with Kutztown University must be scheduled at least seven calendar
days in advance of the
event. Other procedures and policies regarding the
reservation of facilities and scheduling of events apply.
2. An organization not affiliated with Kutztown University
may reserve an indoor or outdoor facility for the purpose of conducting a public
demonstration only if
the organization is sponsored by a University-recognized
organization or group.
3. Any group or organization planning to schedule a public
demonstration or rally must meet with the Director of Public Safety, or designee
to describe the activity
and seek permission. If the Director of Public Safety or
designee, believes that the normal routine of the University will be disrupted
by the activity and if remedial
steps cannot be developed and implemented, permission to hold
the event will be denied. Further, the University reserves the right to
establish time, place, and
manner restrictions that apply to all public demonstrations.
L.
Failure to Comply:
Failure to comply with the foregoing policy regarding solicitation and public demonstrations or any parts thereof may result in one or more of the following:
a. Withdrawal of permission to conduct the proposed, or future, solicitation(s), or public demonstration(s) and/or cancellation of the event(s).
b. Disciplinary action through the Office of Student Conduct Standards.
c. Other action consistent with federal, state, and local laws as well as University policies.
M.
Effective Date:
11/27/95
Revised: 11/18/04
N.
Approved by:
University Senate 11/16/95
University President 11/27/95