Kutztown University Policy 1983-114

A. Purpose

D. Policy & Procedure(s)

All of the provisions of the provisions of the Board of Governor's policy 1983-19A are adopted herein.  The following additional provisions are applicable to Kutztown University students:

1. Summer Sessions - The refund schedule for summer sessions will be pro rated and distributed each year by the Bursar's Office. The schedule will be based upon the Board of Governor's refund schedule, appropriately and fairly compressed for each session accordingly.  Refunds to aid recipients under Title IV of the Federal Higher Education Act, as amended, who are first time students at this University, shall be on a pro rata basis.  A pro rata refund means a refund of not less than that portion of institutional charges equal to the remaining portion of the period of enrollment for which the student has been charged, rounded downward to the nearest 10%, less any unpaid scheduled cash payment.

2. Certain University travel courses pay expenses on behalf of students prior to the beginning of these courses. If the University cannot recover amounts paid on behalf of the student who withdraws from the course, such amount will be deducted from the amount paid prior to applying the above refund schedule.

3. Students who sign a promissory note to defer the payment of their tuition/fee balances are responsible for all unpaid charges after the above refund schedule has been applied.

4. Amounts expended from initial meal plan flex accounts will be deducted from the amount paid prior to applying the above refund schedule. Students who withdraw from the University are entitled to a refund of a portion of unused flex funds through the fifth week of classes.  Any unused flex funds at the end of the fall semester will be carried forward to the spring semester provided that the student is enrolled at the University.  Students who graduate in December or who do not return for the spring semester are not eligible for a refund of unused flex funds.  All unused flex dollars are non-refundable at the end of the Spring semester.

   Withdrawal Dates

   The withdrawal date to be used to determine the percentage of refund will be the date the Registrar's Office is officially notified in writing of the student's intent to withdraw.

          Exceptions

1. The withdrawal date to determine the percentage refund for room fees will be the date of official check-out from the Residence Hall if later than the official withdrawal date.

2. The date of withdrawal for purposes of determining Board (Meal Plan) refunds will be the date of last use, if later than the official withdrawal date.

F. Amended Date

G. Approved By

           President - October, 2001