US POSTAL SERVICE MAIL


ENCLOSURES


ENVELOPES

        Height: 3 1/2" Min      6 1/8" Max 
        Length: 5" Min          11 1/2"Max


THE VARIOUS CLASSES OF MAIL AND USPS SPECIAL SERVICES

        - Circulars     - Catalogs 
        - Booklets      - Newsletters 
        - Merchandise   - Product Samples 
        - Photographs   - Printed Matter
=>Packages or Parcels  =>Sound Recordings  =>Books 
=>Library Materials  =>Merchandise  =>Films 
=>Bound Printed Matter  =>Computer Media  =>Video Tapes 
Global Priority Mail is a new economical alternative for letters and packages. This service is for correspondence and packages that are extremely important but not urgent. Global Priority mail is handled in an expedited manner and gets priority handling in many countries world wide. The delivery time for this service is 3-5 days. Contact Mail Services for Global Priority envelopes and a listing of countries served.
REPLY MAIL

There are three types of envelopes that can be enclosed in a mailing.

1.  BUSINESS REPLY ENVELOPES

If you know that the rate of your return will be low, the BRM envelope is your choice.  This service enables mailers to receive First Class mail by paying postage only on the envelopes which are return.  We guarantee payment of the appropriate First Class postage plus a handling charge to USPS per piece.  BRM envelopes can be obtained from the University storeroom #07560.  You will have to type / stamp your department name / # on them for sortation and chargeback purposes.

2.  PREPAID METER REPLY MAIL

Meter Reply envelopes are the most cost efficient method when the reply rate will be high.  Meter Reply Mail does not have a service charge but the postage is prepaid.  These envelopes are ordered from the University Storeroom #07565.  The envelopes are then brought to the Mail Services Office to have postage placed on them.  Type / stamp your department name / # on them also.

3.  COURTESY REPLY MAIL

Courtesy reply envelopes are preaddressed envelopes not provided by the University storeroom.  These envelopes do not carry postage prepaid by the department.  The postage must be applied by the respondent.  When departments are having these envelopes printed with their addresses on, the proper facing identification mark (FIM) and the delivery point barcode must also be applied.  Contact the Mail Services Office for the correct paperwork containing these symbols which must accompany the printing request.


PRESORT MAIL

The Mail Services Department utilizes the presort program for qualified first class letter mail. We have contracted the services of a Mailing House to get this discount. ZIP CODE PREFIX GROUPS


SPECIAL SERVICES

CERTIFIED MAIL

Certified mail provides you with a mailing receipt and a record of delivery is maintained at the recipient's post office for two years. A return receipt provides you with proof of delivery and can be obtained for an additional fee. Certified mail service is available only for First Class Mail. No insurance coverage is provided. A barcoded label and completed receipt must be affixed. These receipts and labels can be obtained from Mail Services

INSTRUCTIONS FOR PREPARING CERTIFIED MAIL