Bursar's Office
Withdrawal Information

Withdrawal / Refund Policy is two fold.  One policy is for withdrawing from a course or courses, but staying enrolled in at least one credit that term or session.  The other policy is for withdrawal from the entire term or session, or from KU completely.  Please look closely at the charts below to determine where you may fit, and if you have Financial Aid meet with them, as aid already received may have to be returned as not fully earned causing you to owe back refunds or pay for charges incurred.

We strongly urge students who receive financial aid in any form, who are considering a withdrawal, to speak with the Financial Aid office to review the implications of a withdrawal on their aid package.  In most cases a withdrawal will require funds to be returned to lenders, and if a student has already received a refund, they may owe those funds back to the University.

The refund policies listed below are based on the start of the semester or session, NOT the course start date.

The percentages below are the amounts that the charges (with the exception of the Technology  Fee which is a non-refundable fee) would be reduced or refunded by, it does not necessarily mean the student guarantee entitlement to a refund.  The student will be responsible for the balance not refunded on the charges.  If the bill has not yet been paid, the student will receive a notice of funds due, and normal collections process will commence.

Listed below you will find: Withdrawal from a Course, Withdrawal from the University, Winter Withdrawal and then Summer Withdrawal.

Withdrawal from a Course

Total Tuition and Tuition Fee charges (with the exception of the Technology Fee which is non-refundable) billed will be refunded at the following rates; the difference will be the student’s responsibility.  A portion of, or all of a student’s aid, may be returned to the lender based on the withdrawal and then will become the responsibility of the student.  We strongly urge students who receive any aid, who are considering withdrawing from a course or courses speak to the Financial Aid office to confirm the implications of a Withdrawal.

Students that remain within the full-time range before AND after a course withdrawal may have no financial impact.  Full-Time Undergraduate students are 12-18 credits.. 

Course Withdrawal Policy

Fall 2011 - starts Monday, August 29, 2011

  

Spring 2012 - starts Monday, January 23, 2012

Drop Period

Refund / Reduction in Charges

  

Drop Period

Refund / Reduction in Charges

8/29/11 - 9/3/11

100%

  

1/23/12 - 1/28/12

100%

9/4/2011 and after

0%

  

1/29/2012 and after

0%

9/4/2011

ADD ONLY Day

  

1/29/2012

ADD ONLY Day

Withdrawal from the University

Total Tuition and Tuition Fee charges (with the exception of the Technology Fee which is non-refundable) billed will be refunded at the following rates; the difference will be the student’s responsibility.  A portion of, or all of a student’s aid, may be returned to the lender based on the withdrawal and then will become the responsibility of the student.  We strongly urge students who receive any aid, who are considering a withdrawal from the University speak to the Financial Aid office to confirm the implications of a Withdrawal.

Complete University Withdrawal Policy

Fall 2011 - starts Monday, August 29, 2011

Spring 2012 - starts Monday, January 23, 2012

Drop Period

Refund / Reduction in Charges

  

Drop Period

Refund / Reduction in Charges

8/29/11 - 9/3/11

100%

  

1/23/12 - 1/28/12

100%

9/4/2011 - 9/9/2011

80%

  

1/29/2012 - 2/3/12

80%

9/10/11 - 9/16/11

60%

  

2/4/12 - 2/10/12

60%

9/17/11 - 9/23/11

50%

  

2/11/12 - 2/17/12

50%

9/24/11 - 9/30/11

40%

  

2/18/12 - 2/24/12

40%

10/1/11 and after

0%

  

2/25/2012 and after

0%
 

Withdrawal from a WINTER Session

Total Tuition and Tuition Fee charges (with the exception of the Technology Fee which is non-refundable) billed will be refunded at the following rates; the difference will be the student’s responsibility.  A portion of, or all of a student’s aid, may be returned to the lender based on the withdrawal and then will become the responsibility of the student.  We strongly urge students who receive any aid, who are considering withdrawing from a course or courses speak to the Financial Aid office to confirm the implications of a Withdrawal.

Winter Online Session Withdrawal Policy
Winter 2012 (12/19/11 - 1/18/12)

Winter 2012 - starts 12/19/11

Drop Period

Refund / Reduction in Charges

12/19/11 - 12/20/11

100%

 and after

0%

12/21/11

ADD ONLY Day

Withdrawal from a SUMMER Session

Total Tuition and Tuition Fee charges (with the exception of the Technology Fee which is non-refundable) billed will be refunded at the following rates; the difference will be the student’s responsibility.  A portion of, or all of a student’s aid, may be returned to the lender based on the withdrawal and then will become the responsibility of the student.  We strongly urge students who receive any aid, who are considering withdrawing from a course or courses speak to the Financial Aid office to confirm the implications of a Withdrawal.

Summer Withdrawal Policy
Summer 2012
For MBA and those courses not meeting these dates exactly, contact Wendy Pursell for assistance

Summer 1 2012  (5/30/12 - 6/28/12)

  

Summer 2 2012 (7/9/12 - 8/9/12)

Drop Period

Refund / Reduction in Charges

  

Drop Period

Refund / Reduction in Charges

5/30/12 - 5/31/12

100%

  

7/9/12 - 7/10/12

100%

 and after

0%

  

and after

0%

6/1/12

ADD ONLY Day

  

7/11/12

ADD ONLY Day


NOTE:   The official date of withdrawal is the date the Registrar's Office receives written notification from the student with his/her original signature.
Withdrawal from Institution - PHEAA State Grant Recipients
A student must provide official notification of his or her intent to withdraw from the university in accordance with the university's withdrawal policy. When a student withdraws, the student may no longer be eligible for the full amount of PHEAA State Grant funds the student was originally scheduled to receive. State Grant recipients, who withdraw from the university, must have their State Grant re-evaluated based on the institution's refund policy. See WITHDRAWAL FROM INSTITUTION.

Withdrawal from Institution - Federal Aid Recipients
A student must provide official notification of his or her intent to withdraw from the university in accordance with the university's withdrawal policy. When a student withdraws, the student may no longer be eligible for the full amount of federal funds the student was originally scheduled to receive. Federal aid recipients, who withdraw from the university, must have their federal aid re-evaluated.

Withdrawal After First Day But Within Title IV Refund Period
If the student withdraws after the first day of classes, but prior to or equal to 60% of the number of days in the semester (not including breaks of 5 days or more), the percentage of Title IV (Federal) Aid retained will equal the number of days attended divided by the number of days in the semester. Federal regulations dictate the distribution order funds must be returned. See distribution order below.

Distribution Order Chart
Un-Subsidized Stafford Loan
Subsidized Stafford Loan
Perkins Loan
PLUS Loan
Pell Grant
FSEOG
Other Title IV programs

We encourage students to be counseled by Financial Aid if they are Financial Aid recipients prior to making withdrawal decisions so that they fully understand the financial impact of their decision.  610-683-4077 or financialaid@kutztown.edu .

For additional information regarding Withdrawals and Leave of Absences, please contact the Registrar's Office by email, phone or in person.  We encourage students to clarify all of their options and to understand the full impact of a Withdrawal or Leave of Absence as these decisions may affect GPA, future academic matters and may have financial implications.

Registrar's Office - 610-683-4485 or regoffice@kutztown.edu