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Pre-Registration process What is the Pre-Registration process?
The pre-registration process has been developed to allow University departments time to plan events for the next academic year. Pre-registration for this current year begins December
1, 2008 and extends through March 13, 2009. All event requests received within this time frame will be considered for scheduling.
What type of events should register early?
All events outside of departmental meetings, student organization meetings, etc. will be considered during the pre-registration process. Large events which require multiple venues should be sure to submit their requests during this time period.
Is there a priority system in place?
Yes, the Events Advisory Council (EAC) has determined a priority system which is used when there is more than one request for the same facility. It is as follows:
All Facilities (Except Student Recreation Center & MSU)
The following priority system is used by the Events
Advisory Council in the event of scheduling conflicts for all buildings except
the McFarland Student Union & the Student Recreation Center:
1.
Regularly Scheduled Academic Courses (as determined by the Registrar’s
Office)
2.
Intercollegiate Athletic Events
3.
Performing Artists Series
4. University
interdepartmental events (major weekends/conferences and Academic Services)
5. University
departmental major productions and conferences
6.
Programs sponsored by the Office of Student Involvement
7.
Departmental programs
8.
Organizational programs
9.
Other (Non-departmental, non-SGA funded, external events)
Student
Recreation Center
The
established priority system for scheduling activities in the Student Recreation
Center is as follows:
1.
Programs sponsored by the Recreational Services department
2.
Programs sponsored by the SGA, through the Recreational and Sports Club
Council
3.
Programs sponsored by all other student organizations.
4.
Programs sponsored by the Athletics and/or Human Kinetics departments
5.
Programs sponsored by all other university departments
6.
Other (Non-departmental, non-SGA funded, external events)
McFarland Student Union
The
established priority system for scheduling activities in the McFarland Student
Union is as follows:
1.
Programs funded by the SGA through the Association of Campus Events,
Student Government Board or other SGB funded programming organizations.
2.
Programs sponsored by all other student organizations.
3.
Programs sponsored by university departments
4.
Other (Non-departmental, non-SGA funded, external events)
What happens if you miss the Pre-Registration deadline?
Your request will be accepted on a first-come first-serve basis after the deadline has passed. Events such as departmental meetings and student organization weekly meetings that are not confirmed during the pre-registration process will be looked at after the pre-registration process has been completed and scheduled based on room availability.
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