Course Substitution Process
Americans with Disabilities Act
Kutztown University recognizes that its basic responsibility is
to identify and maintain academic and technical standards that are
fundamental to providing quality academic programs while ensuring
the rights of students with disabilities. To meet these obligations,
Kutztown University has established a procedure which will assist
students with disabilities to pursue their educational goals while
maintaining the essential nature of the programs and courses.
The university recognizes that a disability may preclude a
student from demonstrating required competencies or from completing
course requirements necessary for a degree or certificate program.
The university also recognizes the need to accommodate students with
documented disabilities without compromising the integrity of a
student’s course of study.
In certain instances where a student has a disability that
precludes his or her ability to meet a course requirement, the
student may request a course substitution. Course substitutions will
only be granted in cases where the request does not constitute a
fundamental alteration in the nature of the program or when the
academic requirement(s) is not essential to the program of study or
to meet licensing or certification requirements. Consideration of a
course substitution is done on a case-by-case basis.
Procedure to request a course substitution:
1. The student will disclose a disability to the director of
Disability Services and submit appropriate documentation verifying a
disability that substantially limits the skills required for the
successful completion of the required course. See the documentation
guidelines from the
Disability Services web site
2. Documentation must be from a certified professional. A
diagnosis that confirms the disability and suggests a course
substitution may not in itself be sufficient. If the documentation
is not appropriate, in that it is not sufficient to confirm the need
for a course substitution, it will be necessary for the student to
obtain additional or updated documentation.
3. The student should be enrolled in a major program of study and
have completed at least 12 credit hours of college course work. This
allows a determination to be made as to whether the requested course
substitution represents a fundamental alteration in the chosen field
4. The request for substitution and documentation of the
disability will be received by the director of Disability Services
who will ensure the required information is included and will write
a statement as to whether it is justifiable from a disability
5. The student’s personal statement will detail the reason for
the request including past history of academic difficulties and if
there were any previous attempts at the course.
6. If the request is justified it will be forwarded to the
committee which will include the required information: statement
from the director of Disability Services, personal statement from
the student, and student’s transcript.
7. The committee members will include but not be limited to: the
student’s academic advisor, department chair, and the chair of the
department of the course to be substituted. The Disability Services
director will be a non-voting member of the committee. The committee
will make a recommendation to the dean of the student’s college.
8. The Disability Services director will convene a meeting
(either in person, via email or conference call) of the committee in
a timely fashion. The department chair of the course to be
substituted will recommend possible substitutions to the committee.
The decision will be based on a majority vote of the committee. A
statement outlining the result of the committee including the course
substitution recommendations if applicable will be included on the
Registrar’s Office substitution form. A copy of the form will be
sent to the Disability Services Office for the student’s file.
9. The student will be notified of the decision in writing in a
10. The student has the right to appeal the decision by following
the university’s grievance procedures.
11. It is in the best interest of the student to determine at the
earliest possible time whether to apply for a course substitution.
Failure to do so in a timely fashion might delay graduation.
Disclaimer: The university cannot guarantee that substitutions
granted by Kutztown University will be honored at any other college
or university either for general admission, graduation requirements,
transfer admission, or admission into a specific degree program.
Furthermore, Kutztown University does not automatically honor course
substitutions granted by other colleges or universities. It is the
student’s responsibility to contact the college or university to
request information on the degree program requirements.