1. Complete a Purchase Request Form:  Purchase Request Forms are available in the KUSSI Service Center (MSU 171) and require the following information:
   • Date
   • Organization's name
   • Organization's treasurer's signature
   • Organization's advisor's signature
   • Account number (and expense line number)
   • Vendor/Individual's name and address
   • Quantity, description, unit price and total amount of purchase
   • Attach "back-up" paperwork which explains/details the purchase to be made
    

2. Pick up Purchase Order (P.O.):  Once a completed purchase request form is submitted, a purchase order will be generated by a KUSSI Service Center staff member, and will be available for pick-up by the student organization within twenty-four (24) hours.  This purchase order will allow the organization to purchase the items specified on the purchase order without having to pay for them immediately.  Purchase orders will expire sixty (60) days from the date they are created and/or the date of the event.  If the purchase order is not sued within the sixty (60) days, it will be cancelled.
    

3. Guidelines to follow when using SGA purchase orders at the KU Student Bookstore:  When purchasing a gift certificate from the KU Student Bookstore, a purchase order is used for the transaction.  In this situation, an actual check must be presented to the cashier as payment for the gift certificate.  Refer to " Direct Check Requests" for further information on this procedure.

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KUSSI Service Center
Rm. 171 McFarland Student Union
610-683-4091

 Office Hours:  Monday - Friday
8:00 a.m. - 4:30 p.m.