Below are two "flowcharts" that summarize the Routing Procedures detailed further below. These charts are meant to be visual guides only and are not intended to replace or supersede the actual Routing Procedures.






CURRICULUM ROUTING PROCEDURES

I. THE NATURE OF THE APPROVAL (at various steps in the process)

APPROVAL WITHIN THE DEPARTMENT:
Courses and curriculum changes are approved at the department level in terms of form and content, with consideration given to program implications and resource allocation.

There is an understanding that knowledge of course content and of implications for the program (of which the new course or change is a part) is greater at the departmental level than at other levels of the routing process.

APPROVAL WITHIN THE INTERDISCIPLINARY PROGRAM COMMITTEE:
For special programs not "housed" in any single department, such as the Honors, the International Studies, General Studies, Russian-Slavic Studies, and Related Arts programs, the committee assigned to monitor the program assumes the role otherwise assigned to departments.

There is an understanding that knowledge of course content and of implications for the program (of which the new course or change is a part) is greater at the committee level than at other levels of the routing process. It is also assumed that departments affected by the special program will be represented in the Interdisciplinary Program Committee.

APPROVAL WITHIN THE COLLEGE:
The College level of approval provides another check on form and content. Consideration is given to such things as the impact the course content or curriculum changes might have on other programs within the college. Further, resource allocation is considered as it impacts upon college goals.

There is an understanding that while the greatest knowledge of course content and of the attendant program is at the department level, potential impact upon other college programs, college goals and resources, is best addressed at the college level.

APPROVAL BY THE COUNCIL FOR TEACHER EDUCATION (CTE):
This body approves inclusion of courses in teacher preparation and certification programs primarily on the basis of compliance with the Pennsylvania Department of Education (PDE) and the National Council for Accreditation of Teacher Education (NCATE) standards for teacher education and certification. Courses which have been approved at the department and college levels are considered in terms of their uses within various certification programs.

COURSES, PROGRAMS, AND CHANGES REQUIRING
CTE COMPLIANCE CONSIDERATION:

Courses which are intended for education programs.

Courses which have an impact upon teacher education programs, but are not intended solely for use in the education programs.

  1. Required courses in education programs which are not limited in enrollment to education students.
  2. Restricted electives within education programs.

APPROVAL WITHIN THE UNIVERSITY CURRICULUM COMMITTEE:
The University level of approval provides an additional check on form and content. Consideration is given to the impact the course content or curriculum changes might have on other programs within the University, excluding those in the College submitting the course or change for approval. The University mission, General Education objectives, and University-wide policies are considerations at this level.

There is an understanding that while the greatest knowledge of course content and of the attendant program is at the department level, and the greatest knowledge of college program and resource implications is at the college level, potential impact on programs in other colleges and on University goals and resources is best addressed at the University level.

II. CURRICULUM APPROVAL ROUTING FOR UNDERGRADUATE COURSES/ PROGRAMS/CHANGES

  1. Routing for undergraduate courses/programs/changes:
    1. Department
    2. College (of the Department) Curriculum Committee (CCC)
    3. University Curriculum Committee (UCC)
    4. University President

  2. For courses/programs/changes originating within the College of Education, the Department of Art Education and Crafts and the Department of Nursing for use by students in education programs:
    1. Department
    2. College Curriculum Committee
    3. Council for Teacher Education
    4. University Curriculum Committee
    5. University President

  3. For courses/programs/changes originating outside the College of Education which are intended for use ONLY in education programs (for example ELU 110: Visual Arts Experience in Elementary Education):
    1. Department (which will provide course for use in education programs) (see Note #1)
    2. College of Education Curriculum Committee (see Note #2)
    3. Council for Teacher Education (see Note #3)
    4. University Curriculum Committee
    5. University President

  4. For courses/programs/changes originating outside the College of Education which will be required by teacher education programs but are NOT intended solely for use in education programs (for example, a History course required in Secondary Education or a Restricted Elective within an Education program):
    1. Department
    2. College (of the Department) Curriculum Committee
    3. Council for Teacher Education (see Note #3)
    4. University Curriculum Committee
    5. University President

Note #1: In cases in which a department or an individual in a department outside the College of Education typically is responsible for teaching a course used in an education program, it is assumed that there will be informal discussions with the interested departments about the course and any changes PRIOR to the formal submission for approval at the departmental level. There will be a place on the cover sheet of all curriculum proposals to indicate that other interested departments have seen the proposal. It is assumed that any concerns will be addressed during and after discussions among interested parties. When no agreement can be reached during such times, disagreements may be addressed in the other steps of the approval process.

Note #2: When a department forwards a proposal directly to the College of Education Curriculum Committee, the chairperson of the department sends a copy of the proposal to the Dean of the home college, because staffing of the course will, in most cases, be provided through the "home" college.

Note #3: The CTE approves such courses for compliance with PDE and NCATE teacher education and certification standards ONLY. Compliance or non-compliance is indicated and, when applicable, suggestions for compliance are noted. ALL such proposals are returned to the originating College Curriculum Committee for action (either forwarding to UCC or returning to department with suggestions from CTE). If changes are made, the proposal is returned to the CTE for approval. The proposal is returned again to the College Curriculum Committee before being forwarded to the UCC. CTE approval is not required for inclusion of the course in the home department's curriculum, but only for approval in a certification program.

III. CURRICULUM ROUTING FOR GRADUATE COURSES/PROGRAMS/CHANGES

  1. For Graduate curriculum proposals at the 400 and 500 levels:
    1. Department
    2. College Curriculum Committee
    3. Graduate Council
    4. University Curriculum Committee
    5. University President

  2. For Graduate curriculum proposals at the 400 or 500 levels (courses/programs/changes) originating within the College of Education, the Department of Art Education and Crafts, the Department of Nursing and the Human Services Department (i.e., School Counseling) for use by students in education programs:
    1. Department
    2. College Curriculum Committee
    3. Council for Teacher Education
    4. Graduate Council
    5. University Curriculum Committee
    6. University President

  3. For graduate courses/programs/changes originating outside the College of Education which are intended for use ONLY in education programs (for example, MAT 580, The Curriculum in Secondary Mathematics):
    1. Department (which will provide course for use in education programs) (see Note #1)
    2. College of Education Curriculum Committee (see Note #2)
    3. Council for Teacher Education (see Note #3)
    4. Graduate Council
    5. University Curriculum Committee
    6. University President

  4. For graduate courses/programs/changes originating outside the College of Education which will be required by teacher education programs but are NOT intended solely for use in education programs (for example, a History course required in Secondary Education or a Restricted Elective within an Education program):
    1. Department
    2. College (of the Department) Curriculum Committee
    3. Council for Teacher Education (see Note #3)
    4. Graduate Council
    5. University Curriculum Committee
    6. University President

Note #1: In cases in which a department or an individual in a department outside the College of Education typically is responsible for teaching a course used in an education program, it is understood that there will be informal discussions with the interested departments about the course and any changes PRIOR to the formal submission for approval at the departmental level. There will be a place on the cover sheet of all curriculum proposals to indicate that other interested departments have seen the proposal. It is understood that any concerns will be addressed during and after discussions among interested parties. When no agreement can be reached during such times, disagreements may be addressed in the other steps of the approval process.

Note #2: When a department forwards a proposal directly to the College of Education Curriculum Committee, the chairperson of the department sends a copy of the proposal to the Dean of the home college, because staffing of the course will, in most cases, be provided through the "home" college.

Note #3: The CTE approves such courses for compliance with PDE and NCATE teacher education and certification standards ONLY. Compliance or non-compliance is indicated and, when applicable, suggestions for compliance are noted. ALL such proposals are returned to the originating College Curriculum Committee for action (either forwarding to Graduate Council or returning to department with suggestions from CTE). If changes are made, the proposal is returned to the CTE for approval. The proposal is returned again to the College Curriculum Committee before being forwarded to the Graduate Council. CTE approval is not required for inclusion of the course in the home department's curriculum, but is required only for approval for use in a teacher education and/or certification program.

IV. CURRICULUM ROUTING FOR INTERDISCIPLINARY PROGRAMS

Routing for interdisciplinary programs (International Studies, Honors Program, Women's Studies, and other unique programs) as well as courses and changes within special programs, is consistent with the routing of other curriculum proposals with the inclusion of the appropriate interdisciplinary program committee.

It is understood that departments affected by the interdisciplinary program will be represented either in the appropriate interdisciplinary program committee or via an ad hoc programmatic committee structure.

  1. Department
  2. The appropriate interdisciplinary program committee
  3. College(s) affected by curriculum change
  4. University Curriculum Committee
  5. University President

V. CURRICULUM ROUTING for MULTIPLE PREFIX COURSES

Routing for multiple prefix courses (e.g., SOC/CRJ 250, PSY/SOC/POL 200, FAR/MIC 021) not offered as part of the above special programs is consistent with the routing of other curriculum proposals including all respective departments and colleges reflected by the multiple prefix.

  1. Departments
  2. College(s) affected by curriculum change
  3. University Curriculum Committee
  4. University President

VI. ADDITIONAL CONCERNS

  1. When a course, program, or change is denied approval at any level, the proposal is to be returned to the originating department or committee. All bodies which have approved the proposal are to be notified.
  2. When approval of a proposal is denied and the proposal is returned to the originating department or committee, the revised proposal must be routed again through all of the appropriate approval bodies.
  3. Until such time as the General Education subcommittee of the UCC is in full operation, course proposals which include a request for use in General Education will be approved through the regular UCC routing process with the assumption that said course is acceptable for use in General Education by each undergraduate college. The UCC undergraduate college representative will be responsible for announcing any exclusions or conditions regarding General Education application of said course for the colleges at subsequent UCC meetings but no later than May 15 of the academic year.
  4. To create a generic course (a course for which the topic or theme may change) in a discipline, a department must follow the same approval process as for all other courses. Some examples of such generic course headings are as follows: selected topics, seminars, independent study, and art workshops. Once the department has an approved generic course, the department may use the approved generic course prefix and number to offer a specific course title at any time in the future. This specific course title and accompanying course syllabus must be approved by the department It then proceeds directly to the UCC for announcement only. Specific course titles may be offered up to two times but must be announced each time so that it is noted in the curricular records. (Please note that if a department decides to offer a specific course title for a third time, the department must route the course proposal through the UCC process as a regular course.)
  5. One-Time Only courses are routed directly to the University Curriculum Committee following departmental approval. The course is merely announced at UCC and no vote is taken. A course syllabus must accompany the announcement. A one-time only course may be offered only one time. To be offered again, the course must receive full approval through the regular approval curriculum process.
  6. Educators’ Workshop courses are routed directly to the University Curriculum Committee following departmental approval. The course is merely announced at UCC and no vote is taken. A course syllabus must accompany the announcement. An Educators’ Workshop course may be offered an unlimited number times but must be announced each time so that it is noted in the curricular records. Since they are designed as professional development workshops to meet Pennsylvania Act 48 requirements, Educators’ Workshops courses may not be used to fulfill the requirements of any degree program at Kutztown University.
  7. In order to be offered as a Distance Education course (as defined in the CBA), a course must first have been approved though the regular curriculum process applicable for that course. After the originating department has approved an existing course to be offered via Distance Education, the proposal is routed directly to the University Curriculum Committee. Since the syllabus for the course will already be on file, the syllabus does not have to be submitted with the proposal. However, a memo detailing how the course will be offered via Distance Education is required. The UCC will vote on whether or not to approve the course as a Distance Education offering.

LAST REVISED 4-08 (UCC)
REVISIONS APPROVED BY APSCUF 4-08