Tips on Planning an Event
To plan a successful event in the McFarland Student Union, our staff would like to offer you a few suggestions to make your planning experience easy and enjoyable.
Allow time to plan an event. Planning is the most crucial and time-consuming aspect for any event. The earlier you start, the more likely you are to secure your preferred venue.
Reserve a room based on the number of attendees you realistically expect and best fulfills your purpose of the event. Our staff can assist you with guidance and helpful suggestions.
Requesting equipment and determining a room’s furniture placement will be simplified if you plan in advance how you would like it to look and discuss it with our staff. Include what elements you feel are necessary such as food tables, staging, podiums, sound equipment, etc.
Have the following information prepared:
- Date of Event
- Event Start Time and End Time
- Purpose of Event
- Event title
- Room Preference
- Sponsoring Group
- Number of People Attending
- Event Type (meeting, banquet, special event, etc.)
- Name, Address, & Telephone of Contact person
- Event Agenda
- Equipment, including tables, chairs and Audio Visual needs.
- If the event has special sound or additional lighting equipment.
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