Backing up Your Files

Backups can be done one of two ways:

1. You can run a backup procedure that compresses files to a single backup file, which is stored on some media. (ex. Zip disk, writeable CD, or another drive) or
2. You can make a copy of files or folders to another location.  This may take up more space than a backup procedure, but makes restoring faster and easier.

To Create a Scheduled backup:

1. Open the Backup program. (Start, Programs, Accessories, System Tools, Backup)
2. If the Wizard starts, click on Advanced Mode.
3. Click on Schedule Jobs Tab.
4. Click Add Job (at bottom right corner of Backup window)
5. Click Next
6. Click ‘Backup Selected Files...’, click Next
7. In Left pane:

click the ‘+’ in front of My Computer
click the ‘+’ in front of Local Disk (C:)
click the ‘+’ in front of Documents and Settings
click checkbox in front of your login name

8. Click Next

9. Click Browse to select a drive or the server (P:, Z:, etc) and a filename for the backup.  Don’t forget to type in a filename for the file like ‘Backup’. Click Save, then Next 3X.

10. Choose to Append or Replace your backups, click Next.

11. Type in a job name like ‘Backup’

12. Click Set Schedule, choose when it is to be scheduled, Time, Day (make sure you have only one checkmark for the Day so it only runs once in a week), click OK.
13. If it asks for a password, type in a password to protect your backup file.  Click OK.
14. Click Next and Finish.
15. If you need to go back to the scheduled time or date, click on the backup icon on the calendar, click Properties, then the Schedule tab.
16. To delete the scheduled backup, click on the backup icon on the calendar and click Delete.
17. Close the Backup program and your backup is now scheduled.

Note:  The backup program can only run if the computer is turned on and you are logged on.

To make a copy of your folders instead of doing a backup procedure:

1. From your Desktop, double click on My Documents.

2. Click on folders to be copied (holding the CTRL key while selecting folders will allow you to select a few at one time) or click Edit, Select All.

3. Click on Edit, Copy To.

4. Select the folder or server drive (P:) where the files are to be copied to.

5. Click OK.

6. Repeat for any additional folders.