How to Merge Mailing Labels in Word 2003

In a blank document, click Tools at the top, click Letters and Mailings, then Mail Merge. The Mail Merge helper pane will appear on the right side of the screen.

 1. In the Mail Merge task pane, select Labels. Click Next for Step 2 at the bottom.

 2. How you want to set up your mailing labels:  Keep the second radio button selected, or select the other choice.  Click on Label options and choose the label size and printer tray.  Click Ok. A blank sheet of labels will appear.  Click Next for Step 3.

 3. Selecting Recipients: 
If selecting a list you already have, click Browse, find the data file and click Open.  The list will open up on the screen.  At this point, you can edit the records or uncheck some you do not want to merge.  Then click Ok.

     If you choose to create a new list, select 'Type new list' and click on Create.  Use the Customize button to add or remove fields.  Type in the information for each record, click New Entry to add additional records.  When done, click Close.  Give your data file a name, click Save, then Ok.

Click Next for Step 4.

 4. The first label on your black sheet needs to be setup for what fields are to print on each label.  To add fields, click More Items... to show the field names. Click on the field name, then Insert and Close.  Add spaces or returns, then repeat this procedure to continue adding fields.  Address blocks can easily be added by clicking the link.

     Once your first label is complete with fields, Click the Update all labels button in the task pane to have your fields copied to the rest of the labels.

 NOTE: At this point you can close the Mail Merge task pane and continue the merge by use of the Mail Merge toolbar.  To view the Mail Merge toolbar, on the Tools menu, click Letters and Mailings, then Show Mail Merge Toolbar or
click Next for Step 5.

 5. Previewing your labels:  This step allows you to preview the sheet of labels.  In this step, you can also exclude specific records.  Click Next for Step 6 (the final step).

6. Completing the merge: In this step, you can merge to a new document or merge to the printer.