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Information Technology Help Center
112 Stratton Administration Center
(610) 683-1511
 Printing Quota Pilot for Computer Labs


The Academic Technology Committee and Information Technology, with discussions with Student Government Board (SGB) and the approval of the University Senate, are instituting a new Print Quota system pilot for all computer labs. 

  • Quota for all students will be 300 pages per semester.  This applies to paper, not printouts; a 2-sided printout counts as one page against your quota.

  • You can check your current quota at any time at http://labs.kutztown.edu

  • If you have less than 100 pages remaining in your quota, you can request an additional 100 pages at http://labs.kutztown.edu


Click on the link below to view the proposal submitted by the Academic Technology Committee (ATC) and approved by the University Senate.

ATC Print Quota Proposal


Some background information on the Print Quota Proposal

Kutztown students, faculty and staff have enjoyed free and unrestricted printing in public computing locations and the library for many years.  The past few years have seen a steady increase in printing volume and costs.  During the 2005-2006 academic year computer lab and library printers (not including Mac labs such as A/V and Communication Design) printed nearly 2.7 million pages costing the university (using an average of 3˘ per page) approximately $80,668.  The increased volume may be the result of the digitization of many KU library resources, courses utilizing online learning management systems, increased enrollment or the more frequent use of the Internet in general, as well as other factors.

 In addition to the rise in costs an overall decline in user satisfaction in computer lab printing has been evident.  Students frequently complain of long waits while other’s print jobs process, jammed equipment and queues and paper waste.

 A quick search on the Internet will show KU’s experience is not unique.  Many colleges and universities have experienced similar printing volume and cost increases.  Information Technology studied public printing models at the University of Buffalo, University of Colorado at Boulder, University of Michigan Law School, Saginaw Valley State University and several other schools.  The solution at most colleges and universities has been to implement a printing control system to prevent abuse and meet expectations for more reliable printing.

Listed below are some of the reasons for the new system:

Environmental – Considerably reduces paper usage.  Studies from other universities have up to 40% of pages printed are unclaimed.  At KU 40% of pages printed is just over 1 million pages.  A reduction of 1 million pages per year saves (from the University of Colorado at Boulder printing policy):

·         165 trees annually

·         410 pounds of air pollution annually from manufacturing process

·         47,775 gallons of water annually from manufacturing process

·         27,996 kilowatt hours of electricity annually from manufacturing process

·         553 cubic feet of landfill annually


Economics – with printing volume increasing 4%-5% each year it was no longer economically viable for the departments to continue absorbing the increased costs.

Fairness – Avoids many students subsidizing the costs for a few students who print in large volumes.  In a recent semester, 10% of the students using the computer labs, 561 students, created over 43% of the prints (567,880 pages) in the computer labs.  This should also reduce the chance of long lines forming while a student prints an extremely large document and greatly increase the reliability of the printers in the labs as the volume is decreased.


Information Technology • Stratton Administration Center • (610) 683-4176 • Fax (610) 683-4634

15200 Kutztown Road • Kutztown PA. 19530
Kutztown University of Pennsylvania • P.O. Box 730 • Kutztown, PA 19530
(610) 683-4000 • TDD (610) 683-1315, (610) 683-4499
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