Registrar's Office
Web Registration Information
Regular Hours: Mon-Fri 8:00p-4:30p
Evening Hours: Tue 4:30p-6:30p
Summer Hours: Mon-Fri 8:00p-4:00p


Click here for a printable version of Web Registration Information











Web registration background information

Kutztown University of Pennsylvania's online WEB registration and student system is in the final stages of development. In 1998 Calvin Benne began researching and testing different software that would enable our mainframe to be used on the Web.  The initial phases were less than satisfactory until the UNISYS system was upgraded in beginning of 2000. This was the breakthrough needed to forge the project ahead. Included with the upgrade was COMTI. A software package which enabled the mainframe to be used as a server in a client- server relationship.  Programming has been ongoing ever since.

In November 2001 the first selected group of students registered through the web and evaluated the process and system. Other pilot groups of students, both undergraduate and graduate students, also registered for Spring 2002 and/or Fall 2002.   Their input was utilized in the development of a viable on- line student information and registration system.  With this information, the analyst worked with a Web Advisory Task Force.  The membership comprised of varying faculty, administrators and students. This group reviewed the On- Line Student process and recommended the version to be used for Spring 2003 registration. Many enhancements and features have been added to the initial system.
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Student information section

Student Services

We are pleased to announce that a student website has been developed for your use.

With your student ID and your KU PIN, you may view your personal records including.


Information currently available includes

  • View and print Schedule
  • Advisement
  • Mid Semester Assessments
  • Transfer credit evaluation,
  • Charges and Payment Information
  • Financial Aid information, if applicable
  • On campus housing information
  • Restrictions
  • Faculty Information
  • Change PIN number option
  • View grades and unofficial transcript
  • View and/or print a semester grade report
  • Vehicle Services
  • Change address option
  • Registration of courses at select dates and times

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Accessing Online Student Services.


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Web Registration through Online Student Services

You will only be permitted to register for courses between the dates and times listed in the Schedule Booklet and online.

You should make an appointment with your advisor (within the first 3 weeks of the Registration period.  Advisor(s) will be listed at the On- line Student Services website (instead of posting them across from the post office).


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Registering for courses

Help is available online, by clicking the "?" on any page.

To register

  • Click the "register for courses" button.   A screen will display showing your course selection dates and times for Fall or Spring semester and both Summer Session I and II. A dropdown box will be displayed following the listed dates and times.
  • Select the semester or summer session from the dropdown box and click register.
  • Below the schedule header and detail is the course selection section.  This section will display courses from selected disciplines and levels.   To add courses select a department and level and click search.
  • Courses that meet your criteria will display in the lower part of this section. To view a course description, click on the department and course number listed on the left side of this section.  When clicked, a smaller window will display the course description.
  • You will notice some courses will appear preceded by a button titled "Add".   To add a course(s) to your schedule click the "Add" button. 
  • The course will display in the top portion of the page (Schedule section).
  • Courses that do not display the "Add" button cannot be added for various reasons.   Some will indicate a time conflict and could only be added if the conflicting courses in your schedule were dropped.  If you want a detailed explanation of a message, view help by clicking the "?".
  • To drop any courses you have added, click on the "drop" button next to the course.
  • Your schedule will not go into effect until you "Save Changes & Exit Registration".  You do this by clicking the button in the menu section at the top of the page.  This button should be clicked when you have made all the changes to your schedule and wish to make it official.  A popup box will appear allowing you to confirm this action.  Once confirmed a page will appear showing your charges, payments and official schedule.  We strongly suggest you print this page for your records.   Registration sessions that are not ended can remain open for 90 minutes.  The system will automatically "end and cancel" any registration session open longer than 90 minutes.
  • Remember to LOG OUT!

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HelpDesk. If you are having computer issues:

(610) 683- 1511 - Between 8:00am and 4:30pm

helpcenter@kutztown.edu

If you are having PIN number or scheduling issues contact the Information Technlogy Help Desk.

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General Information


Current or upcoming undergraduate registration appointments breakdown

Registration appointment breakdown

The current On-line Schedule as posted is considered as the definitive plan.

Select Online Student Services and then Registration to view your appointed time. Any necessary changes to this schedule will appear on your registration screen and/or in Bear Essentials.


Graduate Registration Procedure/Options:

  • Web Registration (see directions below)
  • Mail- In Registration (see directions below)
  • Walk- In Registration (follow Mail- In Registration directions)
  • Fax- In (fax all necessary information to the Registrar's Office)
  • (Registrar's Office Fax # 610- 683- 1586)

While not required, graduate students are strongly urged to consult their advisors regarding their course selections degree requirements, candidacy, graduation requirements, or any other matter relating to their program.

Post Baccalaureate Certification students are required to have their initial registration approved by their advisor for their first semester as a certification student. It is strongly recommended that consultation be made with their advisor for subsequent registrations.

Web Registration through Online Student Services

You will only be permitted to register for courses between the dates and times listed in the Schedule Booklet and online.


Accessing Online Student Services.

  • Go to Kutztown University's home page. http://www.kutztown.edu/registrar
  • Click the link titled 'Online Student Services'
  • A smaller window will display 'Online Student Services' logon. Maximize this window.
  • Enter your social security number and your PIN and click 'Login'
  • When registering for courses, select 'Register for Courses' and follow the directions printed below. You will see a page showing the 'Online Student Services' main menu.

Registration Assistance

Help is available online by clicking the '?' on any page.

Help Desk. If you are having computer difficulties. (610) 683- 1511 - between 8:00am and 4:30pm (610) 683- 1310 - after 4:30pm helpcenter@kutztown.edu


If you lose or forget you PIN, bring you valid KU photo ID card to the Registrar's Office or call (610)683- 4485. Monday - Friday 8:00am - 4:00pm

Registering for courses.

  • Click the 'register for courses' button. A screen will display your course selection dates and times for any available semesters. A dropdown box will be displayed following the listed dates and times.
  • To register select a semester from the dropdown box and click register. Below the schedule header and detail is the course selection section. This section will display courses from selected disciplines and levels. To add courses select a department and level and click search.
  • Courses that meet your criteria will display in the lower part of this section. To view a course description, click on the description, then click on the department and course number listed on the left side of this section. When selected, a smaller window will display the course description.
  • You will notice some courses will appear preceded by a button titled 'Add'. To add a course(s) to your schedule click the 'Add' button.
  • The course will display in the top portion of the page (Schedule section).
  • Courses that do not display the 'Add' button cannot be added for various reasons. Some will indicate a time conflict and could only be added if the conflicting courses in your schedule were dropped. If you want a detailed explanation of a message, view help by clicking the '?'.
  • To drop any course(s) you have added, click on the 'drop' button next to the course.
  • Your schedule will not go into effect until you 'Save Changes & Exit Registration'. You do this by clicking the button in the menu section at the top of the page. This button should be clicked when you have made all the changes to your schedule and wish to make it official. A popup box will appear allowing you to confirm this action. Once confirmed a page will appear showing your charges, payments and official schedule. We strongly suggest you print this page for your records. Registration sessions that are not ended can remain open for 90 minutes. The system will automatically 'end and cancel' any registration session open longer than 90 minutes.
  • Please Log out!!

Mail- In, Walk- In and Fax Registration

  • Fill out the enclosed form located in the back of this booklet. (Note: This form can also be printed from the Registrars office homepage and can be used by students to register for Graduate and/or Undergraduate courses.)
  • Complete the biographical data in the designated area.
  • Enter the course prefix, number, section, course title and credit value of the course(s) you desire, on the left- hand side of the form designated "Preferred Courses". Note: Be aware of the Controlled Course section of these instructions.
  • Enter alternate course data for each preferred course. Leave the corresponding alternate course line(s) blank, if you will not accept any alternate(s).
  • Enter a response to the Veteran's Benefits questions.
  • Sign and date the form in the designated areas.

Mail Registration

  • Mail the registration form to the Registrar's Office, P. O. Box 730, Kutztown Pa 19530.
  • Reasons for returning your registration unprocessed include: you have not been accepted by the Graduate School; your records are sealed because you owe the University monies or materials (library books, equipment); or the courses requested are closed or not offered. When resubmitting the registration form, please include a statement that the original problem has been corrected. If the problem is a closed course and you have secured written permission to register for it, this permission must be submitted with your registration form within the registration deadline delineated.

Points of Information regarding procedures and practices:


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Undergraduate Registration Procedure/Options:

The following are the advisement and course selection instructions. Registering students need to be familiar with these instructions if the registration process is to occur with a minimum of confusion and frustration for all concerned. Therefore, please read them carefully.

COURSE SELECTION will take place during the dates listed in the registration appointment breakdown section of this page, using Online Student Services Web Registration at www.kutztown.edu/registrar (your assigned time appears on the registration screen). You should use Internet Explorer instead of Netscape if printing screen information. Click Here for Registration Appointment times. You may use the Course Selection form to list your schedule options.

NOTE: YOU ARE RESPONSIBLE FOR YOUR SCHEDULE, THEREFORE, PLAN YOUR PROGRAM CAREFULLY. AVOID, AS MUCH AS POSSIBLE, HAVING TO GO THROUGH DROP AND ADD.

Web Registration through Online Student Services

You will only be permitted to register, for the semester in question, between the dates and times listed in the registration appointment breakdown section of this page.

Accessing Online Student Services.
  1. Go to Kutztown University's home page. http://www.kutztown.edu
  2. Click the dropdown menu box labeled "Search With Quick Clicks".
  3. Scroll down and click on Registrar's Office.
  4. Click the link titled "Online Student Services"
  5. A smaller window will display "Online Student Services" logon. Maximize this window.
  6. Enter your social security number and your PIN and click "Login".
  7. You will receive a page showing the "Online Student Services" main menu.
Registration assistance
  1. Help is available online, by clicking the "?" on any page.
  2. Help Desk. If you are having computer access issues: (610) 683- 1511 - Monday - Friday 8:00am to 4:30pm
  3. helpcenter@kutztown.edu

If you lose or forget your PIN, bring your valid KU photo ID card to the Information Technology Help Desk.

Registering for Courses
  1. Click the "register for courses" button. A screen will display semester course selection dates and times. A dropdown box will be displayed when registration periods are open.
  2. To register for Fall select it from the dropdown box and click register.
  3. A registration message will appear. You will either be allowed to continue to the screen or required to see your advisor before continuing to schedule courses.
  4. Click on "Click here to see the courses you were advised to take this semester."
  5. Below the schedule header and detail is the course selection section. This section will display courses from selected disciplines and levels. To add courses select a department and level and click "search".
  6. Courses that meet your criteria will display in the lower part of this section. To view a course description click on the department and course number listed on the left side of this section by the "Add" button. When selected, a smaller window will display the course description.
  7. You will notice some courses will appear preceded by a button titled "Add". To add a course(s) to your schedule click the "Add" button.
  8. The course will display in the top portion of the page (Schedule section).
  9. Courses that do not display the "Add" button cannot be added for various reasons. Some will indicate a time conflict and could only be added if the conflicting courses in your schedule were dropped. If you want a detailed explanation of a message, view help by clicking the "?".
  10. To drop any courses you have added, click on the "drop" button next to the course.
  11. Your schedule will not go into effect until you"Save Changes & Exit Registration". You do this by clicking the button in the menu section at the top of the page. This button should be clicked when you have made all the changes to your schedule and wish to make it official. A popup box will appear allowing you to confirm this action. Once confirmed a page will appear showing your charges, payments and official schedule. We strongly suggest you print this page for your records. Registration sessions that are not ended can remain open for 90 minutes. The system will automatically "end and cancel" any registration session open longer than 90 minutes.
  12. LOG OUT.

Directions for Regular Undergraduate Advisement/Registration (see special directions below for dual majors, secondary education majors, changing majors, part- time students and those seeking admission to restricted courses).

  1. Make an appointment to see your advisor(s) during the Advisement period to determine what courses you should schedule. At the Online Student Services web site, click on the "Advisement screen" to view your current major track and concentration, your advisor(s) and any pre-advised courses and messages. Your registration time is listed on the Registration Screen. This screen will have your registration directions. Check to see if your advisor has indicated that you must see him/her prior to scheduling courses of if you are to register for courses at your assigned time and then see your advisor to review your schedule. If the information is not correct, consult your advisor or follow the procedures outlined in the Kutztown University Undergraduate Bulletin, Change of Curriculum.
  2. After your courses are entered, click on "Save Changes & Exit Registration"; then print a copy of your schedule. Please review it. If there are any errors, have the changes made before logging out.
  3. LOG OUT.
Directions for Dual Majors, Secondary Education Majors, Major changes:
  1. Dual advisement for students with multiple programs of study and for secondary education majors:
    1. Students requiring dual advisement and secondary education majors will meet with their assigned advisor as listed on Online Student Services, (i.e., their first advisor) and then with their second advisor. The first advisor may determine your Registration type (see above). Both advisors may enter information on your Advisement Screen.
    2. MULTIPLE PROGRAM students are students who have either declared two majors with the same degree designation (DOUBLE MAJORS - BA in History and a BA in Music) or declared two degree programs (DUAL DEGREE - BA in Political Science and a BS in Criminal Justice). Students with multiple programs of study are required to have advisement sessions with the academic advisors from each major program of study. The academic advisor for the first declared major will be listed as the first advisor. The academic advisor for the additional major or degree will be listed as the second advisor.
    3. SECONDAY EDUCATION students are required to have advisement sessions with their academic advisor from the area of concentration (listed as the first advisor) and with their academic advisor from the Department of Secondary Education (listed as the second advisor).

  2. Course selection process for students with approved changes in major or concentration:
    1. When the change of Major or Concentration is effective for the current semester, the student will consult with his/her newly assigned Academic Advisor for the course selection process as well as for various other academic concerns. The name of the new Academic Advisor is listed online.
    2. When the change of Major or Concentration is approved but will be effective for the next semester and when the student is an upperclassman and/or going into a major with a very tight course sequence or controlled courses, the student should be advised by his/her "new" Academic Advisor, i.e., the assigned advisor for the next semester. This "TRANSITION ADVISEMENT" should occur in the following way:
    3. Current Academic Advisor - The student should inform his/her current Academic Advisor of the change in major or concentration. The student should obtain a copy of his/her Undergraduate Transcript from his/her current Academic Advisor or print a copy from online using Online Student Services. "R"/"S" will need to be removed by that advisor. If this advisor has set your Registration message to stop you from scheduling, please be sure this is cleared before seeing your new advisor.
    4. New Academic Advisor - The name of the student's newly assigned Academic Advisor is listed on the approved change of major form. The student must consult with his/her new Academic Advisor to discuss his/her course selection for the next semester. The student must take a copy of his/her Undergraduate Transcript or KSCAN (if available) and the approved Change of Major Form to the advisement appointment with the new Academic Advisor.
    5. Registration - The student will schedule courses during dates as listed online.

  3. PART- TIME STUDENTS should register online.

  4. Directions for Internships, Independent Study and Individualized Instruction
    1. Secure the appropriate form at the academic department for the course.
    2. Follow the directions on the form.
    3. Submit the completed form with signatures at registration time.

  5. Note: If seeking permission for a closed course or your major/minor, concentration does not qualify you to enroll in a controlled course, you may seek permission to enroll from the Department Chair of the department teaching the course. The list included on the pages at the end of these instructions indicates which courses are controlled and what majors, minors, or concentration qualifies student enrollment.
PROBLEMS
  1. UNABLE TO MAKE AN APPOINTMENT WITH YOUR ADVISOR. Any student who is unable to make an appointment with his/her Academic Advisor should see the Advisor's Department Chair. In this instance, the Advisor's Chair should advise the student.
  2. Also review "Notes and Points to Consider" section below.
      NOTES and POINTS TO CONSIDER for ALL STUDENTS
      1. Care should be taken when selecting courses regarding the following:
        1. Appointments for web registration are based on total credits completed (including transfer credits) and alternate alphabetically by student's last name within credits completed each semester. The higher the credit hours completed the earlier the appointment time.
        2. Select the correct sequence of courses. Observe course prerequisites. Choose courses that complete requirements within your particular curriculum.
        3. Check the schedule for courses you intend to take. If you anticipate taking a course but do not listed on the schedule, consult with your academic advisor.
        4. Select courses that do not conflict or meet at a location other than the place desired.
        5. Select science laboratories appropriate to the lecture section chosen.
        6. Observe that the selection of more than 18 credit hours will result in additional charge for each credit added and requires academic department chairperson approval.
        7. Enrollment in 400 level courses: Enrollment is limited to junior, senior, and graduate students. Undergraduate students at the Junior of Senior level with less than 2.90 cumulative quality point average must obtain the permission of the instructor to enroll in these courses.
      2. HEALTH AND PHYSICAL EDUCATION COURSE SELECTION - Health (HPD 110, HPD 115, HPD 116 and HPD 120) and Physical Education (HPD 011- HPD 095) are to be scheduled during the same semester.
      3. ACADEMIC PROBATION - During the semester of Academic Probation the student may register for no more than 13 credits for the subsequent semester. With permission of the office of University Counseling Services, the Department of Developmental Studies or the Advising Center, a student may register for more credits.
      4. ACADEMIC PROGRESS - and ACADEMIC ELIGIBILITY - See the current Undergraduate Bulletin.
      5. ACADEMIC WARNING - In an Academic Warning semester the student may register for no more than 13 credits for the subsequent semester. With permission of the office of University Counseling Services, the Department of Developmental Studies or the Advising Center, a student may register for more credits.
      6. AUDIT A COURSE - Please consult the Kutztown University Undergraduate Bulletin, under Academic Regulations section.
      7. CONFLICTS - The computerized system used for course selection is designed to avoid scheduling conflicts; however, please check your schedule. It is recommended that you print a copy from the schedule screen.
      8. COURSES - Courses with numbers 2 through 6 as the first digit in the code are offered at night. Courses having section codes beginning with the number 8 are offered off campus. Check location notations in the course schedule booklet to avoid being erroneously enrolled in an off campus course. ELU 354 sections also indicate the geographical location of the internship.
      9. DEGREE REQUIREMENTS - Students transferring from any institution of higher education to Kutztown University will be required to complete half of the minimum semester hour degree requirements in their major and minor field at Kutztown University. The courses to be taken to fulfill this requirement must be at the upper level. In some cases, in order to comply with this regulation, a student may be required to complete more than the total semester hours normally required for a degree.
      10. DEVELOPMENTAL COURSE POLICY - Any student required to take a Developmental course(s) must complete the requirement prior to graduation. Developmental courses do not apply to credits needed for graduation. WITHDRAWAL FROM DEVELOPMENTAL COURSES. The latest date for withdrawal from a developmental course will be the same as for credit courses. Withdrawal within two weeks of the beginning of final examinations automatically results in a WU.
      11. DROP/ADD - NOTE - Changes in your schedule can be made during the Drop/Add period. Changes should be made using Online Web Registration.
      12. FAMILY RIGHTS AND PRIVACY ACT OF 1974 AS AMENDED - Essentially, this act provides that institutions may not disclose information about students nor permit inspection of their records without their permission unless such action is covered by certain exceptions that are stipulated in the act. The full provisions of the act are available for inspection in the Registrar's Office and in the office of the Vice President for Student Affairs.
      13. FINANCIAL AID ELIGIBILITY - See the current Undergraduate Bulletin.
      14. FINAL EXAMINATION SCHEDULES - A copy of the Final Exam Schedule is included in the master schedule booklet and is available online before the start of each Semester. Please use it to determine when your last exam is scheduled and do not plan on departing from the University until after your last exam.
      15. GRADUATION - Applications may be filled out and handed in during course selection but no later than the advertised deadline. Click Here for those important dates.
      16. LEAVE OF ABSENCE - See the current Undergraduate Bulletin. Note: Leave of Absence forms should be returned to the Registrar's Office for processing.
      17. PASS/FAIL - Change in Policy - If you wish to take a course pass/fail you must secure a pass/fail form from your Department Chairperson, complete it and have your Academic Advisor sign it. THIS FORM MUST BE SUBMITTED TO THE REGISTRAR'S OFFICE BY THE END OF THE DROP/ADD PERIOD. ADVISOR APPROVAL IS RECOMMENDED BUT NOT REQUIRED. The pass/fail option only becomes legal when it is in the Registrar's possession, and the student has met all conditions of the policy. The pass/fail policy is found in The Key on Page 43 and in the 2002- 2004 Undergraduate Catalog on Page 16. Please be certain to read it carefully. PLEASE NOTE: If a course can be used as a concomitant course, yet will not be used as such, please write FREE ELECTIVE on the top of the form. Pay particular attention to the following: Only free electives and courses in general education designated in the Kutztown University Undergraduate Bulletin for each specific degree program as electives can be taken pass/fail.
      18. QUALITY POINT AVERAGE (Q.P.A. also referred to as G.P.A.) - One way for students to bring up their quality point average is to repeat courses in which they received F's and/or D's. (Note: Repeats of D's do not count toward the academic progress requirements for financial aid). The quality point average in a student's major program is based on all courses taken which the department allows to count toward major, regardless of whether the student uses the courses to fulfill major program requirements or as electives or concomitant courses or within General Education.
      19. REPEATING COURSES - Only grades of "F" or "D" may be repeated. If the course being repeated has a number or prefix that has been changed, you must complete the appropriate form in the Registrar's Office.
      20. REGISTRAR'S OFFICE WEB PAGE - http://www.kutztown.edu/admin/registrar/home.html Be aware you can print some forms used by the Registrar's Office from the above page as well as link to important information (i.e. University Policies, procedures, etc.)
      21. RESIDENCY POLICY - No student may obtain a degree without taking 30 credits at Kutztown University. Of these thirty Kutztown University credits, fifteen credits must be taken within the last thirty credits completed at Kutztown.
      22. STUDENT RIGHT TO KNOW AND CAMPUS SECURITY ACT OF 1990 - Information on student graduation rates, as well as campus crime statistics and a description of policies relating to campus security, are available by contacting the Director of Public Safety.
      23. TEN- YEAR POLICY - The University welcomes the return to higher education of students who for various reasons did not complete their degrees. Such students should be aware that courses taken in their major discipline ten years or more prior to the resumption of study may not be counted toward graduation. Such courses may no longer be considered to be current or be required for the degree. The Registrar determines the acceptability of these credits. However, students may request the reevaluation of the Registrar's decision by submitting a petition to the Undergraduate Exception Committee.
      24. VETERANS - All veterans and/or dependents receiving educational benefits are asked to stop in the Registrar's Office during the course selection period to complete an APPLICATION FOR BENEFITS FORM. Failure to complete the necessary form may result in unnecessary delays in processing educational benefits. You are reminded that any change in credit hour load during any given semester or session must be reported to the Registrar's Office and to the VA.
      25. WITHDRAWAL - Please consult the Kutztown University Undergraduate Bulletin, Academic Regulations and Fees and Financial Aid sections, and the preceding refund policy statements contained in these instructions. Withdrawal from the University: If a student withdraws from the University up to two weeks prior to the beginning of final examinations, grades of "W" will be recorded on the student's transcript. Withdrawals from the University within the two weeks prior to finals will automatically be recorded grades of "WF". Withdrawal from Individual Courses: If a student withdraws from an individual course(s) by the end of the 6th week of class, a grade will not be recorded. If a student withdraws from a course(s) from the 7th week of class up to two weeks before the beginning of final examinations, the student will receive a grade of "W" for the course(s). Withdrawal within two weeks of the beginning of final examinations automatically will result in a grade of "WF". "WF" will be computed as an "F" for the course(s).
      REFUND POLICY

      Visit the Bursar's office website to review the official refund policy.

      Any refunds of housing fees are based on the date of official checkout from the residence hall. The official date of withdrawing from a class or the University is based upon when University classes begin (the first full day of class) not when an individual student's course(s) first meets.Withdrawal from all courses the student is enrolled in for a semester or session constitutes Withdrawal from the University. Consequently, when a student drops the last course he/she is enrolled in for a given semester or session, Withdrawal from the University refund policy will be applied. The official date of withdrawal is the date the Registrar's Office receives written notification from the student with his/her original signature.

      SPECIAL NOTICE! Class schedules may be dropped automatically for students who have not cleared their bills. Clearance of a student's bill is defined as:The process whereby a student who has a financial obligation to the University for payment of tuition, housing, fees, etc., satisfies his/her commitment by making a payment in full, or arranges to pay a portion and defer the balance to a later date.

      In order to reserve your classes, all bills must be cleared by the due date, even if you do not have an outstanding balance or if grants/loans are pending.

      Students who wish to clear their bills immediately should report to the Bursar's Office, Room 225 of the Stratton Administration Center.Fees are subject to change without prior notice.