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   Office of the Registrar: Web Registration Information

Regular Hours: Mon-Fri 8:00p-4:30p
Evening Hours: Tue 4:30p-6:30p
Summer Hours: Mon-Fri 8:00p-4:00p


Click here for a printable version of Web Registration Information
Welcome to Kutztown University: Office of the Registrar











Web registration background information

Kutztown University of Pennsylvania's online WEB registration and student system is in the final stages of development. In 1998 Calvin Benne began researching and testing of different software that would enable our mainframe to be used on the Web.  The initial phases were less than satisfactory until the UNISYS system was upgraded in beginning of 2000. This was the breakthrough needed to forge the project ahead. Included with the upgrade was COMTI. A software package which enabled the mainframe to be used as a server in a client- server relationship.  Programming has been ongoing ever since.

In November 2001 the first selected group of students registered through the web and evaluated the process and system. Other pilot groups of students, both undergraduate and graduate students, also registered for Spring 2002 and/or Fall 2002.   Their input was utilized in the development of a viable on- line student information and registration system.  With this information, the analyst worked with a Web Advisory Task Force.  The membership comprised of varying faculty, administrators and students. This group reviewed the On- Line Student process and recommended the version to be used for Spring 2003 registration. Many enhancements and features have been added to the initial system.  The Web Advisory Task Force will be requesting your feedback and input after full implementation this Fall. 

You may send your comments to Kizzy Morris, Registrar, 115 Stratton Administration Building or e- mail to morris@kutztown.edu or Joe Mumbauer at mumbauer@kutztown.edu.  Click here for current membership information.   The following two sections reflect the results of the team's hard work.  Informational workshops for the campus community will be held in the beginning of the Fall semester.  Dates, times and locations will be announced via e- mail and the Brief.


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Student information section

Student Services

We are pleased to announce that a student website has been developed for your use.

With your student ID (Social security #) and your KU PIN, you may view your personal records including.


Information currently available includes

  • View and print Schedule
  • Advisement
  • Mid Semester Assessments
  • Transfer credit evaluation,
  • Charges and Payment Information
  • Financial Aid information, if applicable
  • On campus housing information
  • Restrictions
  • Faculty Information
  • Change PIN number option
  • View grades and unofficial transcript
  • View and/or print a semester grade report
  • Vehicle Services
  • Change address option
  • Registration of courses at select dates and times

Back to the main menu

Accessing Online Student Services.

Select Online Student Services and then Registration to view your appointed time. Any necessary changes to this schedule will appear on your registration screen and/or in Bear Essentials.


Graduate Registration Procedure/Options:

  • Web Registration (see directions below)
  • Mail- In Registration (see directions below)
  • Walk- In Registration (follow Mail- In Registration directions)
  • Fax- In (fax all necessary information to the Registrar's Office)
  • (Registrar's Office Fax # 610- 683- 1586)

While not required, graduate students are strongly urged to consult their advisors regarding their course selections degree requirements, candidacy, graduation requirements, or any other matter relating to their program.

Post Baccalaureate Certification students are required to have their initial registration approved by their advisor for their first semester as a certification student. It is strongly recommended that consultation be made with their advisor for subsequent registrations.

Web Registration through Online Student Services

You will only be permitted to register for courses between the dates and times listed in the Schedule Booklet and online.


Accessing Online Student Services.

  • Go to Kutztown University's home page. http://www.kutztown.edu/registrar
  • Click the link titled 'Online Student Services'
  • A smaller window will display 'Online Student Services' logon. Maximize this window.
  • Enter your social security number and your PIN and click 'Login'
  • When registering for courses, select 'Register for Courses' and follow the directions printed below. You will see a page showing the 'Online Student Services' main menu.

Registration Assistance

Help is available online by clicking the '?' on any page.

Help Desk. If you are having computer difficulties. (610) 683- 1511 - between 8:00am and 4:30pm (610) 683- 1310 - after 4:30pm helpcenter@kutztown.edu


If you lose or forget you PIN, bring you valid KU photo ID card to the Registrar's Office or call (610)683- 4485. Monday - Friday 8:00am - 4:00pm

Registering for courses.

  • Click the 'register for courses' button. A screen will display your course selection dates and times for any available semesters. A dropdown box will be displayed following the listed dates and times.
  • To register select a semester from the dropdown box and click register. Below the schedule header and detail is the course selection section. This section will display courses from selected disciplines and levels. To add courses select a department and level and click search.
  • Courses that meet your criteria will display in the lower part of this section. To view a course description, click on the description, then click on the department and course number listed on the left side of this section. When selected, a smaller window will display the course description.
  • You will notice some courses will appear preceded by a button titled 'Add'. To add a course(s) to your schedule click the 'Add' button.
  • The course will display in the top portion of the page (Schedule section).
  • Courses that do not display the 'Add' button cannot be added for various reasons. Some will indicate a time conflict and could only be added if the conflicting courses in your schedule were dropped. If you want a detailed explanation of a message, view help by clicking the '?'.
  • To drop any course(s) you have added, click on the 'drop' button next to the course.
  • Your schedule will not go into effect until you 'Save Changes & Exit Registration'. You do this by clicking the button in the menu section at the top of the page. This button should be clicked when you have made all the changes to your schedule and wish to make it official. A popup box will appear allowing you to confirm this action. Once confirmed a page will appear showing your charges, payments and official schedule. We strongly suggest you print this page for your records. Registration sessions that are not ended can remain open for 90 minutes. The system will automatically 'end and cancel' any registration session open longer than 90 minutes.
  • Please Log out!!

Mail- In, Walk- In and Fax Registration

  • Fill out the enclosed form located in the back of this booklet. (Note: This form can also be printed from the Registrars office homepage and can be used by students to register for Graduate and/or Undergraduate courses.)
  • Complete the biographical data in the designated area.
  • Enter the course prefix, number, section, course title and credit value of the course(s) you desire, on the left- hand side of the form designated "Preferred Courses". Note: Be aware of the Controlled Course section of these instructions.
  • Enter alternate course data for each preferred course. Leave the corresponding alternate course line(s) blank, if you will not accept any alternate(s).
  • Enter a response to the Veteran's Benefits questions.
  • Sign and date the form in the designated areas.

Mail Registration

  • Mail the registration form to the Registrar's Office, P. O. Box 730, Kutztown Pa 19530.
  • Reasons for returning your registration unprocessed include: you have not been accepted by the Graduate School; your records are sealed because you owe the University monies or materials (library books, equipment); or the courses requested are closed or not offered. When resubmitting the registration form, please include a statement that the original problem has been corrected. If the problem is a closed course and you have secured written permission to register for it, this permission must be submitted with your registration form within the registration deadline delineated.

Points of Information regarding procedures and practices:

  • Class schedules may be dropped automatically for Graduate and Post Baccalaureate Certification students who have not cleared their bills. Clearance of student's bill is defined as: The process whereby a student who has a financial obligation to the University for payment of tuition housing fees, etc., satisfies his/her commitment by making a payment in full, or arranges to pay a portion and defer the balance to a later date.
  • PLEASE NOTE: In order to reserve your classes, all bills must be cleared by the due date, even if you do not have an outstanding balance or if grants/loans are pending. This is accomplished by signing and returning the top portion of the bill with a full or partial payment or with an indication that aid is pending.
  • The Registrar's Office will be open for late registration and drop/add.
  • Post Baccalaureate Certification students pay according to the Graduate Student Fee Schedule and fill out the Post Baccalaureate Certification Registration Form. If they are full- time students (9- 15 credits), they pay graduate tuition whether the courses taken are on the undergraduate or graduate levels. If fewer than 9 credits are taken, the graduate rate is paid for graduate courses and the undergraduate rate for undergraduate courses. There is an additional graduate tuition charge for credits beyond 15. Post Baccalaureate Certification students are reminded that a maximum of 9 graduate semester hours (only through approval of advisor) are allowed while the student is in the Post Baccalaureate Certificate status. Post Baccalaureate Certification students have Undergraduate Master schedules included with their registration materials. Graduate students needing one should contact the Registrar's Office at 610- 683- 4485.
  • Graduate students anticipating graduation must notify the Graduate Office in writing no later than the deadline indicated in the university's Academic Calendar.
  • Change of Name - To affect a change of name, the student must submit a copy of a marriage certificate, divorce decree indicating a change of name, or court order to the Graduate Office.
  • For questions concerning registration procedures, please call 610- 683- 4719 and ask to speak with Kris Peluszak or contact the Graduate Office at 610- 683- 4200
  • Registration requests will be processed in the order received within the dates scheduled for registration. The earlier you register the better your chance of getting the courses you want.
  • Registrations may be handed in at the Registrar's Office during normal office hours ( 8:00 A.M. to 4:30 P.M. ), mailed or faxed to 610- 683- 1586. However, it is preferred that students register through Online Student Services.
  • Students registering for Thesis must have an approved Thesis form which must be submitted with their registration form when they register. Forms with appropriate approvals for all courses taken by Individualized Instruction, Independent Study, and the following Field Experience Courses: COU 590, 591, 592, 593, and 594 must be submitted with registration forms at the time the student registers for a given semester.

      The procedure to accomplish this is as follows:
    1. The student should secure the appropriate form from the department in which the course will be taught.
    2. The student should then secure the approval of the course instructor and Department Chair.
    3. The student should deliver the form to the office of the college dean in which the department teaching the course resides to seek his/her approval. The student should report back to this office three business days after submitting the form to determine if the dean or his/her designee has approved or denied the request. If the request is denied you, as well as the chair and instructor, will be informed.
    4. If the request is approved, the student will collect the form and deliver it to the Dean of the College of Graduate Studies and Lifelong Learning to seek approval. The student should report back to this office three (3) business days after the form is submitted to determine if the course request has been approved. If approved, the student shall submit the form with his/her registration.
    5. If the request is denied, the Dean will so inform the student, appropriate college dean, department chair and instructor.

  • You may check if you have any restrictions through Online Student Services at the Registrars office home page at http://www.kutztown.edu/registrar
  • All graduate students who utilize the health center must have a health record on file in the Health Center. Graduate students (does not include certification students) may choose to submit the form voluntarily in anticipation of Health Center use, or students presenting to the Health Center for treatment will be held accountable for the Health Record. Students who never use the Health Center will not be held accountable for submitting a complete form, only those who voluntarily submit the form or from the point in time the graduate student seeks treatment.
  • All Post- Baccalaureate certification students, however, are required to continue to submit a health record to the Health Center, whether or not they use the Health Center. In conjunction with the Health Center, the student must demonstrate current immunization status for the following shots:

    1. ATetanus - Diphtheria (Td) - All students must have received a booster within the last ten years.
    2. AMeasles (Rubella) - All students born 1957 and later must have documentation of 2 live vaccinations after 12 months of age OR proof of immunity by blood titer.
    3. AMumps - All student born in 1957 and later must have documentation of 1 live mumps vaccination after 12 months of age OR proof of immunity by blood titer.
    4. AGerman Measles (Rubella) - All students born 1957 and later must have documentation of 1 live rubella vaccination after 12 months of age OR proof of immunity by blood titer.
    5. ALack of compliance for the Health Record, once initiated by use of the Health Center, will result in sealing the students' records and prevention of registration of classes.
    6. AQuestions and problems can be addressed by calling the Health Center at 610- 683- 4082.

  • For your convenience, undergraduate evening courses are included as a separate list of courses offered in the rear of this booklet.
  • All courses taken under the Post Baccalaureate Certification classification are recorded on a graduate transcript.
    Graduate and post baccalaureate certification transcript request policy.
    1. All requests for Graduate and Post Baccalaureate transcripts must be made in writing either by letter or by completing a transcript request form available in the office of Lifelong Learning, the Registrar's Office or the Registrar's Office Web Page at http://www.kutztown.edu/registrar Note: This page also has other forms and links to policies and procedures you may find helpful.
    2. Correct payment must accompany transcript requests. All transcripts cost $3.00 per copy (US dollars). Checks are payable to Kutztown University.
    3. Under the Privacy Act, your signature authorizes the release of your transcript.
    4. Mail request and payment (check or money order only) to Kutztown University, Registrar's Office, PO Box 730, Kutztown, PA 19530- 0730.
    5. Please allow 5 business days for processing.
    How to withdraw from a graduate course:
    1. Only written withdrawals are accepted. To accomplish a withdrawal, secure a Drop/Add form from the Registrar's Office or send a letter to the Registrar's Office indicating your intent.
    2. Withdrawal from a course: Withdrawal from an individual course(s) prior to the end of the 6th week of classes will not be recorded on the student's transcript. Withdrawal from individual courses from the beginning of the 7th week of classes up to two weeks before the beginning of final examinations will be recorded as 'W' grades. Withdrawal from individual courses within two weeks before the beginning of final examinations will be recorded as 'WF' grades. Please note that a 'WF' will be computed as an 'F'.
    3. Withdrawal from the University: If the student completes the withdrawal process prior to the two weeks before the beginning of final examinations, the student will receive 'W' grades for all courses. If the student completes the withdrawal process with the Registrar's Office within two weeks of the beginning of final examinations, the student will receive 'WF' grades for all courses.
    4. When a student registers for classes, the student is responsible for those classes. Please be aware that the student must officially withdraw from those classes by supplying written notice to the Registrar's Office. Failure to withdraw from a class from which a student is registered but is not attending will result in a grade of 'F' for that course. The date the Registrar's Office receives notification in writing with the student's original signature is the official date of withdrawal.
    Refund Policy

    The rate of refund for withdrawal from courses or the University is based on the fifteen- week semester and on total charges.

    *withdrawal from the university - - tuition and student activity fee


    1. 100% Prior to and through the University's first full class day
    2. 90% After the first full class day through the first week
    3. 80% The second week
    4. 70% The third week
    5. 60% The fourth week
    6. 50% The fifth week
    7. 0% After the fifth week

    *withdrawal from a course - - tuition and student activity fee


    1. 100% Prior to the and through the semesters drop/add period(first two full days of class)
    2. 90% The first day after drop/add through the first week
    3. 80% The second week
    4. 70% The third week
    5. 60% The fourth week
    6. 50% The fifth week
    7. 0% After the fifth week

    *Withdrawal from all courses the student is enrolled in for a semester or session constitutes Withdrawal from the University. Consequently, when a student drops the last course he/she is enrolled in for a given semester or session, Withdrawal from the University policy will be applied.

    **Note: The official date of withdrawal from a class or the University is based upon when University classes begin not when an individual students' course first meets. The second full day of classes is the last day for any student who completes withdrawal from the University to be eligible for a 100% tuition refund.


Back to the main menu

Undergraduate Registration Procedure/Options:

The following are the advisement and course selection instructions. Registering students need to be familiar with these instructions if the registration process is to occur with a minimum of confusion and frustration for all concerned. Therefore, please read them carefully.

COURSE SELECTION will take place during the dates listed in the registration appointment breakdown section of this page, using Online Student Services Web Registration at www.kutztown.edu/registrar (your assigned time appears on the registration screen). You should use Internet Explorer instead of Netscape if printing screen information. Click Here for Registration Appointment times. You may use the Course Selection form to list your schedule options.

NOTE: YOU ARE RESPONSIBLE FOR YOUR SCHEDULE, THEREFORE, PLAN YOUR PROGRAM CAREFULLY. AVOID, AS MUCH AS POSSIBLE, HAVING TO GO THROUGH DROP AND ADD.

Web Registration through Online Student Services

You will only be permitted to register, for the semester in question, between the dates and times listed in the registration appointment breakdown section of this page.

Accessing Online Student Services.
  1. Go to Kutztown University's home page. http://www.kutztown.edu
  2. Click the dropdown menu box labeled "Search With Quick Clicks".
  3. Scroll down and click on Registrar's Office.
  4. Click the link titled "Online Student Services"
  5. A smaller window will display "Online Student Services" logon. Maximize this window.
  6. Enter your social security number and your PIN and click "Login".
  7. You will receive a page showing the "Online Student Services" main menu.
Registration assistance
  1. Help is available online, by clicking the "?" on any page.
  2. Help Desk. If you are having computer access issues: (610) 683- 1511 - Monday - Friday 8:00am to 4:30pm
  3. helpcenter@kutztown.edu

If you lose or forget your PIN, bring your valid KU photo ID card to the Registrar's Office or call (610) 683- 4485. Monday - Friday 8:00am- 4:00pm.

Registering for Courses
  1. Click the "register for courses" button. A screen will display semester course selection dates and times. A dropdown box will be displayed when registration periods are open.
  2. To register for Fall 2003 select it from the dropdown box and click register.
  3. A registration message will appear. You will either be allowed to continue to the screen or required to see your advisor before continuing to schedule courses.
  4. Click on "Click here to see the courses you were advised to take this semester."
  5. Below the schedule header and detail is the course selection section. This section will display courses from selected disciplines and levels. To add courses select a department and level and click "search".
  6. Courses that meet your criteria will display in the lower part of this section. To view a course description click on the department and course number listed on the left side of this section by the "Add" button. When selected, a smaller window will display the course description.
  7. You will notice some courses will appear preceded by a button titled "Add". To add a course(s) to your schedule click the "Add" button.
  8. The course will display in the top portion of the page (Schedule section).
  9. Courses that do not display the "Add" button cannot be added for various reasons. Some will indicate a time conflict and could only be added if the conflicting courses in your schedule were dropped. If you want a detailed explanation of a message, view help by clicking the "?".
  10. To drop any courses you have added, click on the "drop" button next to the course.
  11. Your schedule will not go into effect until you"Save Changes & Exit Registration". You do this by clicking the button in the menu section at the top of the page. This button should be clicked when you have made all the changes to your schedule and wish to make it official. A popup box will appear allowing you to confirm this action. Once confirmed a page will appear showing your charges, payments and official schedule. We strongly suggest you print this page for your records. Registration sessions that are not ended can remain open for 90 minutes. The system will automatically "end and cancel" any registration session open longer than 90 minutes.
  12. LOG OUT.

Directions for Regular Undergraduate Advisement/Registration (see special directions below for dual majors, secondary education majors, changing majors, part- time students and those seeking admission to restricted courses).

  1. Make an appointment to see your advisor(s) during the Advisement period to determine what courses you should schedule. At the Online Student Services web site, click on the "Advisement screen" to view your current major track and concentration, your advisor(s) and any pre-advised courses and messages. Your registration time is listed on the Registration Screen. This screen will have your registration directions. Check to see if your advisor has indicated that you must see him/her prior to scheduling courses of if you are to register for courses at your assigned time and then see your advisor to review your schedule. If the information is not correct, consult your advisor or follow the procedures outlined in the Kutztown University Undergraduate Bulletin, Change of Curriculum.
  2. After your courses are entered, click on "Save Changes & Exit Registration"; then print a copy of your schedule. Please review it. If there are any errors, have the changes made before logging out.
  3. LOG OUT.
Directions for Dual Majors, Secondary Education Majors, Major changes:
  1. Dual advisement for students with multiple programs of study and for secondary education majors:
    1. Students requiring dual advisement and secondary education majors will meet with their assigned advisor as listed on Online Student Services, (i.e., their first advisor) and then with their second advisor. The first advisor may determine your Registration type (see above). Both advisors may enter information on your Advisement Screen.
    2. MULTIPLE PROGRAM students are students who have either declared two majors with the same degree designation (DOUBLE MAJORS - BA in History and a BA in Music) or declared two degree programs (DUAL DEGREE - BA in Political Science and a BS in Criminal Justice). Students with multiple programs of study are required to have advisement sessions with the academic advisors from each major program of study. The academic advisor for the first declared major will be listed as the first advisor. The academic advisor for the additional major or degree will be listed as the second advisor.
    3. SECONDAY EDUCATION students are required to have advisement sessions with their academic advisor from the area of concentration (listed as the first advisor) and with their academic advisor from the Department of Secondary Education (listed as the second advisor).

  2. Course selection process for students with approved changes in major or concentration:
    1. When the change of Major or Concentration is effective for the current semester, the student will consult with his/her newly assigned Academic Advisor for the course selection process as well as for various other academic concerns. The name of the new Academic Advisor is listed online.
    2. When the change of Major or Concentration is approved but will be effective for the next semester and when the student is an upperclassman and/or going into a major with a very tight course sequence or controlled courses, the student should be advised by his/her "new" Academic Advisor, i.e., the assigned advisor for the next semester. This "TRANSITION ADVISEMENT" should occur in the following way:
    3. Current Academic Advisor - The student should inform his/her current Academic Advisor of the change in major or concentration. The student should obtain a copy of his/her Undergraduate Transcript from his/her current Academic Advisor or print a copy from online using Online Student Services. "R"/"S" will need to be removed by that advisor. If this advisor has set your Registration message to stop you from scheduling, please be sure this is cleared before seeing your new advisor.
    4. New Academic Advisor - The name of the student's newly assigned Academic Advisor is listed on the approved change of major form. The student must consult with his/her new Academic Advisor to discuss his/her course selection for the next semester. The student must take a copy of his/her Undergraduate Transcript or KSCAN (if available) and the approved Change of Major Form to the advisement appointment with the new Academic Advisor.
    5. Registration - The student will schedule courses during dates as listed online.

  3. PART- TIME STUDENTS should register online.

  4. Directions for Internships, Independent Study and Individualized Instruction
    1. Secure the appropriate form at the academic department for the course.
    2. Follow the directions on the form.
    3. Submit the completed form with signatures at registration time.

  5. Note: If seeking permission for a closed course or your major/minor, concentration does not qualify you to enroll in a controlled course, you may seek permission to enroll from the Department Chair of the department teaching the course. The list included on the pages at the end of these instructions indicates which courses are controlled and what majors, minors, or concentration qualifies student enrollment.
PROBLEMS
  1. UNABLE TO MAKE AN APPOINTMENT WITH YOUR ADVISOR. Any student who is unable to make an appointment with his/her Academic Advisor should see the Advisor's Department Chair. In this instance, the Advisor's Chair should advise the student.
  2. Also review "Notes and Points to Consider" section below.
      NOTES and POINTS TO CONSIDER for ALL STUDENTS
      1. Care should be taken when selecting courses regarding the following:
        1. Appointments for web registration are based on total credits completed (including transfer credits) and alternate alphabetically by student's last name within credits completed each semester. The higher the credit hours completed the earlier the appointment time.
        2. Select the correct sequence of courses. Observe course prerequisites. Choose courses that complete requirements within your particular curriculum.
        3. Check the schedule for courses you intend to take. If you anticipate taking a course but do not listed on the schedule, consult with your academic advisor.
        4. Select courses that do not conflict or meet at a location other than the place desired.
        5. Select science laboratories appropriate to the lecture section chosen.
        6. Observe that the selection of more than 18 credit hours will result in additional charge for each credit added and requires academic department chairperson approval.
        7. Enrollment in 400 level courses: Enrollment is limited to junior, senior, and graduate students. Undergraduate students at the Junior of Senior level with less than 2.90 cumulative quality point average must obtain the permission of the instructor to enroll in these courses.
      2. HEALTH AND PHYSICAL EDUCATION COURSE SELECTION - Health (HPD 110, HPD 115, HPD 116 and HPD 120) and Physical Education (HPD 011- HPD 095) are to be scheduled during the same semester.
      3. ACADEMIC PROBATION - During the semester of Academic Probation the student may register for no more than 13 credits for the subsequent semester. With permission of the office of University Counseling Services, the Department of Developmental Studies or the Advising Center, a student may register for more credits.
      4. ACADEMIC PROGRESS - and ACADEMIC ELIGIBILITY - See the current Undergraduate Bulletin.
      5. ACADEMIC WARNING - In an Academic Warning semester the student may register for no more than 13 credits for the subsequent semester. With permission of the office of University Counseling Services, the Department of Developmental Studies or the Advising Center, a student may register for more credits.
      6. AUDIT A COURSE - Please consult the Kutztown University Undergraduate Bulletin, under Academic Regulations section.
      7. CONFLICTS - The computerized system used for course selection is designed to avoid scheduling conflicts; however, please check your schedule. It is recommended that you print a copy from the schedule screen.
      8. COURSES - Courses with numbers 2 through 6 as the first digit in the code are offered at night. Courses having section codes beginning with the number 8 are offered off campus. Check location notations in the course schedule booklet to avoid being erroneously enrolled in an off campus course. ELU 354 sections also indicate the geographical location of the internship.
      9. DEGREE REQUIREMENTS - Students transferring from any institution of higher education to Kutztown University will be required to complete half of the minimum semester hour degree requirements in their major and minor field at Kutztown University. The courses to be taken to fulfill this requirement must be at the upper level. In some cases, in order to comply with this regulation, a student may be required to complete more than the total semester hours normally required for a degree.
      10. DEVELOPMENTAL COURSE POLICY - Any student required to take a Developmental course(s) must complete the requirement prior to graduation. Developmental courses do not apply to credits needed for graduation. WITHDRAWAL FROM DEVELOPMENTAL COURSES. The latest date for withdrawal from a developmental course will be the same as for credit courses. Withdrawal within two weeks of the beginning of final examinations automatically results in a WU.
      11. DROP/ADD - NOTE - Changes in your schedule can be made during the Drop/Add period. Changes should be made using Online Web Registration.
      12. FAMILY RIGHTS AND PRIVACY ACT OF 1974 AS AMENDED - Essentially, this act provides that institutions may not disclose information about students nor permit inspection of their records without their permission unless such action is covered by certain exceptions that are stipulated in the act. The full provisions of the act are available for inspection in the Registrar's Office and in the office of the Vice President for Student Affairs.
      13. FINANCIAL AID ELIGIBILITY - See the current Undergraduate Bulletin.
      14. FINAL EXAMINATION SCHEDULES - A copy of the Final Exam Schedule is included in the master schedule booklet and is available online before the start of each Semester. Please use it to determine when your last exam is scheduled and do not plan on departing from the University until after your last exam.
      15. GRADUATION - Applications may be filled out and handed in during course selection but no later than the advertised deadline. Click Here for those important dates.
      16. LEAVE OF ABSENCE - See the current Undergraduate Bulletin. Note: Leave of Absence forms should be returned to the Registrar's Office for processing.
      17. PASS/FAIL - Change in Policy - If you wish to take a course pass/fail you must secure a pass/fail form from your Department Chairperson, complete it and have your Academic Advisor sign it. THIS FORM MUST BE SUBMITTED TO THE REGISTRAR'S OFFICE BY THE END OF THE DROP/ADD PERIOD. ADVISOR APPROVAL IS RECOMMENDED BUT NOT REQUIRED. The pass/fail option only becomes legal when it is in the Registrar's possession, and the student has met all conditions of the policy. The pass/fail policy is found in The Key on Page 43 and in the 2002- 2004 Undergraduate Catalog on Page 16. Please be certain to read it carefully. PLEASE NOTE: If a course can be used as a concomitant course, yet will not be used as such, please write FREE ELECTIVE on the top of the form. Pay particular attention to the following: Only free electives and courses in general education designated in the Kutztown University Undergraduate Bulletin for each specific degree program as electives can be taken pass/fail.
      18. QUALITY POINT AVERAGE (Q.P.A. also referred to as G.P.A.) - One way for students to bring up their quality point average is to repeat courses in which they received F's and/or D's. (Note: Repeats of D's do not count toward the academic progress requirements for financial aid). The quality point average in a student's major program is based on all courses taken which the department allows to count toward major, regardless of whether the student uses the courses to fulfill major program requirements or as electives or concomitant courses or within General Education.
      19. REPEATING COURSES - Only grades of "F" or "D" may be repeated. If the course being repeated has a number or prefix that has been changed, you must complete the appropriate form in the Registrar's Office.
      20. REGISTRAR'S OFFICE WEB PAGE - http://www.kutztown.edu/admin/registrar/home.html Be aware you can print some forms used by the Registrar's Office from the above page as well as link to important information (i.e. University Policies, procedures, etc.)
      21. RESIDENCY POLICY - No student may obtain a degree without taking 30 credits at Kutztown University. Of these thirty Kutztown University credits, sixteen credits must be taken within the last thirty- two credits completed at Kutztown.
      22. STUDENT RIGHT TO KNOW AND CAMPUS SECURITY ACT OF 1990 - Information on student graduation rates, as well as campus crime statistics and a description of policies relating to campus security, are available by contacting the Director of Public Safety.
      23. TEN- YEAR POLICY - The University welcomes the return to higher education of students who for various reasons did not complete their degrees. Such students should be aware that courses taken in their major discipline ten years or more prior to the resumption of study may not be counted toward graduation. Such courses may no longer be considered to be current or be required for the degree. The Registrar determines the acceptability of these credits. However, students may request the reevaluation of the Registrar's decision by submitting a petition to the Undergraduate Exception Committee.
      24. VETERANS - All veterans and/or dependents receiving educational benefits are asked to stop in the Registrar's Office during the course selection period to complete an APPLICATION FOR BENEFITS FORM. Failure to complete the necessary form may result in unnecessary delays in processing educational benefits. You are reminded that any change in credit hour load during any given semester or session must be reported to the Registrar's Office and to the VA.
      25. WITHDRAWAL - Please consult the Kutztown University Undergraduate Bulletin, Academic Regulations and Fees and Financial Aid sections, and the preceding refund policy statements contained in these instructions. Withdrawal from the University: If a student withdraws from the University up to two weeks prior to the beginning of final examinations, grades of "W" will be recorded on the student's transcript. Withdrawals from the University within the two weeks prior to finals will automatically be recorded grades of "WF". Withdrawal from Individual Courses: If a student withdraws from an individual course(s) by the end of the 6th week of class, a grade will not be recorded. If a student withdraws from a course(s) from the 7th week of class up to two weeks before the beginning of final examinations, the student will receive a grade of "W" for the course(s). Withdrawal within two weeks of the beginning of final examinations automatically will result in a grade of "WF". "WF" will be computed as an "F" for the course(s).
      REFUND POLICY

      *withdrawal from the university - - tuition and student activity fee


      1. 100% Prior to and through the University's first full class day
      2. 90% After the first full class day through the first week
      3. 80% The second week
      4. 70% The third week
      5. 60% The fourth week
      6. 50% The fifth week
      7. 0% After the fifth week

      *withdrawal from a course - - tuition and student activity fee


      1. 100% Prior to the and through the semesters drop/add period(first two full days of class)
      2. 90% The first day after drop/add through the first week
      3. 80% The second week
      4. 70% The third week
      5. 60% The fourth week
      6. 50% The fifth week
      7. 0% After the fifth week

      Any refunds of housing fees are based on the date of official checkout from the residence hall. The official date of withdrawing from a class or the University is based upon when University classes begin (the first full day of class) not when an individual student's course(s) first meets.Withdrawal from all courses the student is enrolled in for a semester or session constitutes Withdrawal from the University. Consequently, when a student drops the last course he/she is enrolled in for a given semester or session, Withdrawal from the University refund policy will be applied. The official date of withdrawal is the date the Registrar's Office receives written notification from the student with his/her original signature.

      SPECIAL NOTICE! Class schedules may be dropped automatically for students who have not cleared their bills. Clearance of a student's bill is defined as:The process whereby a student who has a financial obligation to the University for payment of tuition, housing, fees, etc., satisfies his/her commitment by making a payment in full, or arranges to pay a portion and defer the balance to a later date.

      In order to reserve your classes, all bills must be cleared by the due date, even if you do not have an outstanding balance or if grants/loans are pending.

      Students who wish to clear their bills immediately should report to the Bursar's Office, Room 225 of the Stratton Administration Center.Fees are subject to change without prior notice.


      Current Web Advisory Task Force membership:

      • William E. Bateman (Math & Computer Sciences)
      • Elaine Reed (faculty)
      • Anita Meehan (faculty)
      • Brian Wlazelek (Advisement Center)
      • George Paterno (Assistant Provost for academic records)
      • Carol Teske (faculty)
      • Donna Wagaman (Bursar)
      • Anita Faust (Financial Aid)
      • Charles Cullum (Acting Graduate School Dean)
      • Claudia DeLong (Graduate Office)
      • William Stahler (Admissions Director)
      • Andrea Kirshman (New Student Programs)
      • Laura Youtz (Registrar)
      • Roberta Crisson (faculty)
      • Jane Bennett (Lifelong Learning)
      • Jean Mae Smith (Information Technology)
      • Student Representative: TBA
      • College of Business Representative: TBA
Kutztown University
 
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Kutztown University of Pennsylvania • P.O. Box 730 • Kutztown, PA 19530
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