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Budget FAQ's

Where can I view/print budget reports?
Business Intelligence (BI) has many easy-to-use reporting options for viewing and printing budget information.  The easiest way to print is by exporting the information to a pdf format.  See the BI Training Manual for further instructions.

What effect do open commitments (encumbrances) have on my budget balance?
Open commitments include all open purchase requisitions and purchase orders.  As soon as you create a purchase requisition, it immediately decreases your available budget balance.

What happens to old commitments?
Commitments remain in the system until full payment is made or the purchase order is closed by the Procurement Agent at the department's request. At year end, all open commitments are carried forward to the new fiscal year along with the equivalent budget and are added to the new fiscal year's base budget.

Please contact the Procurement Department at ext. 3-1355 (on campus) or 610-683-1355 (off campus) to review or close old purchase orders.

What are departmental charge backs?
Many departments on campus provide specialized support services to other departments. For example, the University's Print Shop provides services for on campus printing. Generally, the department which provides the service pays for the initial expenditures associated with the service. After the service has been provided, its cost is charged back to the department that has received the service. Charge backs are posted to departmental operating budgets by the Budget Office and are backdated to be posted into the appropriate month. For example, March charges would be posted in April, but would show in SAP/BI with a posting date of March 31.

What G/L account should I use?
See a complete listing of available G/L accounts.