Budget Office

The Budget Office at Kutztown University has various responsibilities, including:

  • Preparing the University's annual operating budget
  • Monitoring expenditures of salary and operating budget lines
  • Processing budget changes (such as transfers, supplements and carry forwards)
  • Providing training and guidance for account managers and their assistants
  • Preparing special studies and financial models that support financial decision-making and planning activities
  • Coordinating budget systems and procedures with Human Resources, Accounting, and other associated departments
  • Preparing Legislative Appropriations Requests to submit to the State

Fiscal Year 2021 E&G Budget Update:

Due to our current financial situation, the E&G remaining balances from fiscal year 2020, will not be moved forward at the individual department level.  In years past, this would have been the gainsharing process where 50% moved forward automatically and the remaining balances were subject to justification and approval.  This year the remaining $4.5 million will be moved to a central account to help us offset the following underbudgeted expense items: 

Early Retirement Incentives -> $2 million +

APSCUF Distance Education Payments -> $600,000 +

New Merit Based Scholarships -> $2 million +

COVID Pandemic Expenses in excess of CARES funding -> $500,000 already spent or committed in FY 2021

In order to help the VP’s transition during this time of declining operating budgets, we are allocating a portion of the $4.5 million remaining from the prior year across the divisions.  This will allow individual VP’s to work directly with their leadership teams to fund the most pressing needs without having to fill out cumbersome paperwork or secure additional approvals.  The allocations total $750,000 and are based on the % remaining within each division as of 6/30/20.  Departments with specific needs should contact their division for potential funding.

Division Amount
Academic Affairs $500,000
Finance & Facilities $75,000
University Relations & Athletics $50,000
Enrollment Management & Student Affairs $50,000
Equity & Compliance $50,000
President's Division $25,000