Cancellation of Reservations for Fall Semester

Note: The below information is related to requests for event space only. It is not related to academic courses, dining or housing.


As part of the COVID-19 response, the university has re-evaluated all campus venues in order to comply with social-distancing guidelines. This has affected many areas including academic courses, Housing, Dining, Athletics and Recreation, etc. For this reason, several university venues have been repurposed for the fall semester.

As a result, we will be canceling all reservations requested and/or confirmed for the fall semester as we adjust to a change in our social responsibilities. These cancellations are only for the fall semester. No changes to spring semester reservations will be made at this time. We ask that at this time, you evaluate all of your actual space needs and determine what programs or events will be able to operate according to the university’s guidelines listed at We are encouraging meeting remotely whenever possible.

The timeline to submit requests for program and event space for consideration will be 8 a.m., Monday, Aug. 3, through 3 p.m., Friday, Aug. 14. All reservations made before this timeline will not be considered by the Events Advisory Committee and are subject to cancellation. All reservation requests that come in after 3 p.m., Friday, Aug. 14. will be reviewed on a first-come, first-served basis after the other requests that have met the deadline have been scheduled.

All reservation requests will be evaluated for appropriate use of space. A request does not guarantee the facility is confirmed until you receive an official notice from our office. Please do not advertise events until a confirmation has been received. And finally, all programs and events are subject to restrictions placed on the university, Berks county, or the commonwealth of Pennsylvania during this time.

Thank you for your patience and understanding as we prioritize the health and wellness of our campus. For questions or concerns, please feel free to reach out to the Office of Conference and Event Services.