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Event Planning

Event planning should begin at least four months prior to the date of the event. Planning for large events, conferences, or multi-space events should begin at least six months prior to the date of the event. The earlier you begin the planning process, the more successful your event will be. When planning events, please consider that some of your guests may be visiting campus for the first time.

For help planning your event, please print an event checklist.

Before planning logistics determine: 

  • Purpose
  • Type
  • Is it open to the public?
  • How many are expected to attend?
  • Best location(s) (Campus Maps)
  • Best date(s) of event
  • Start time and end time of event
  • Estimated cost/budget

Click on the links below or in the left navigation to learn more about the proper steps for event planning at KU: