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Frequently Asked Questions

Where can I find information on Invitations for Bids (IFB) or Request for Proposals (RFP) for construction projects or services that are currently being advertised for Kutztown University?

How do I obtain an IFB/RFP packet?

IFB/RFP packets may be found at the State System's eProcurement Exchange.

May I obtain an IFB or RFP packet from any other source than the State System's eProcurement Exchange?

The university will not accept bids or proposals from companies that have not received the official IFB/RFP packet from the State System's eProcurement Exchange.

Where can I find a list of companies who have obtained an IFB or RFP packet for a pending project? 

State System's eProcurement Exchange

If I do not attend a mandatory pre-bid or pre-proposal conference, will my bid/proposal be accepted?

No. The university will not accept bids/proposals from any company that does not attend a mandatory pre-bid or pre-proposal conference.

Will bids/proposals be accepted after the due date and time?

Bids and proposals delivered after the submission deadline, regardless of the reason for lateness, will be automatically disqualified and will be returned to the bidder/proposer. The university's official time for bid/proposal receipt is the US Naval Observatory Master Clock Time (Eastern/Local Time): http://tycho.usno.navy.mil/. If, due to inclement weather, natural disaster, or any other cause, the university is closed on the due date and time, the deadline for submission shall be automatically extended until the next university business day (and time of day specified in the Invitations for Bids/Request for Proposals) on which the university is open, unless you have been notified otherwise by the university. The bidder/proposer is solely responsible for assuring that its submittal arrives prior to the deadline.

Are bids/proposals accepted at any other location than the one designated in the Invitation for Bids or Request for Proposals?

No. The bidder/proposer is solely responsible for ensuring that their bid/proposal arrives at the designated location specified in the IFB/RFP packet.

Are bonds required?

Bid Bond: Typically, the university requires that a Bid Bond in the amount of 5% of the highest Base Bid Lump Sum price must accompany the bid/proposal. A Bid Bond guarantees the bidder's promise to enter into a contract in the event their bid is accepted.

Contract Bond: This will always comprise a Performance Bond, Payment Bond, and occasionally a Maintenance Bond, and typically will be 100% of the accepted Base Bid. A Performance Bond guarantees the contractor will perform in accordance with the plans, specifications, terms and conditions of the contract. A Payment Bond guarantees that all suppliers and laborers, including subcontractors, will be paid. A Maintenance Bond will be required when the university wants an additional warranty.

What is a "RESPONSIVE" Bid?

A responsive bid is a bid that is a complete response to the Invitation for Bids or Request for Proposals. One that contains all elements required to be submitted with the bid/proposal and in the format required. It is one that conforms in all material respects to the requirements and criteria of the IFB or RFP.

What is a "RESPONSIBLE" Bidder?

A responsible bidder is one that has been determined to have the necessary technical, managerial, and financial capability, integrity, and reliability to perform the work. A bidder with the capability in all respects to perform the contract requirements, which will assure good faith performance.

If I am the successful bidder/proposer, how will I be notified?

Award will be consummated by a Notice of Award letter mailed to you.

Where can I find bid/proposal results? State System's eProcurement Exchange

Where can I find a list of contract awards?  State System's eProcurement Exchange

Where can I find information about Small Diverse Business (SDB) participation requirements?

Where can I find information about Prevailing Wage requirements?

Where can I find information about Sales Tax exemptions?

Where can I find information about the Steel Products Procurement Act?