Additional Resources

Link: Expenditures of Public Funds (Chancellor's Memo)

Link: University Delegation of Signature Authority

Link: Procurement Law - Title 62

Board of Governor Policies

The following Commonwealth of Pennsylvania acts and the State System of Higher Education Board of Governors policies establish procurement policy:

Commonwealth Acts

  • Act 188 of 1982 State System of Higher Education
  • Act 57 of 1998 Commonwealth Procurement Code
  • Act 146 of 1986 Reciprocal Limitations
  • Act 101 of 1988 Municipal Waste Planning, Recycling, and Waste Reduction
  • Act 170 of 1978 Public Officials Ethics
  • Act 451 of 1957 State Adverse Interest Law

SSHE Board of Governors Policies

  • Policy No. 1983-02 Purchasing
  • Policy No. 1983-02A Purchasing (Amended)
  • Policy 1998-04 Procurement of Goods, Services, Supplies, and Construction

Code of Ethics 

Kutztown University (KU) Procurement Services Office has adopted the National Association of Educational Procurement (NAEP) code of ethics for application in the performance of its responsibilities to the university.

The NAEP ( is a national organization comprised solely of educational buyers across the nation. This group provides our university with a vast resource of knowledge through both educational opportunities as well as points of contact at educational institutions across the country. The network of procurement personnel alone provides us with an invaluable tool that complements our existing staff by giving us access to unlimited sources of individuals and institutions with experience far beyond our in-house staffing capabilities.

The following are the list of standards, guidelines and principles upon which the KU Procurement Services Office personnel are bound.

The NAEP Code of Ethics

Purchasing professionals must have a highly developed sense of professional ethics to protect their own and their institution's reputation for fair dealing. To strengthen ethical awareness, and to provide guidelines for its members, NAEP has long promoted a code of ethics.

  1. Give first consideration to the objectives and policies of my institution.
  2. Strive to obtain the maximum value for each dollar of expenditure.
  3. Decline personal gifts or gratuities.
  4. Grant all competitive suppliers equal consideration insofar as state and federal statue and institutional policies permit.
  5. Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation.
  6. Demand honesty in sales representation whether offered through the medium of a verbal or written statement, an advertisement, or a sample of the product.
  7. Receive consent of originator of proprietary ideas and designs before using them for competitive purchasing purposes.
  8. Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier; and/or be willing to submit any major controversies to arbitration or other third party review, insofar as the established polices of my institution permit.
  9. Accord a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions.
  10. Cooperate with trade, industrial and professional associations, and with governmental and private agencies for the purposes of promoting and developing sound business methods.
  11. Foster fair and legal trade practices.
  12. Counsel and cooperate with NAEB members and promote a spirit of unity and a keen interest in professional growth among them.