Bidding Policies and Information

Bid Advertising

Before the issuance of invitation for bids, all procurement of goods or services in excess of $21,000 must be advertised publicly.

Bid Awards

Bid awards will be based on pre-established selection criteria and shall be made within 60 days of the bid opening.

Bid Openings

Bids will be opened publicly by a contracting officer on the date and time designated in the request.

Bid Protests

A bidder that is aggrieved in connection with the solicitation or award of a contract under the Commonwealth Procurement Code may file a bid protest with the Office of the Chancellor.

Competitive Bidding

Competitive bids will be solicited for goods or services with a dollar value greater than $21,000.


The chancellor, upon recommendation from the university president, may debar contractors for cause.

Exceptions to Competitive Bidding

Competitive bidding will not be solicited for commodities or services purchased from commonwealth and State System of Higher Education contracts or through public agencies or other commonwealth agencies. Sole source procurement may be considered under certain conditions.

Modification or Withdrawal of Bids

Bids may be modified or withdrawn by written notice or in person by a bidder.


When appropriate, the contracting officer will make every effort to negotiate with vendors.

Reciprocal Limitations Act: Non-Resident Suppliers

The Reciprocal Limitations Act requires Commonwealth Agencies to give preference to bidders in Pennsylvania for certain supplies against bidders in any state that gives or requires a preference to supplies to the detriment of Pennsylvania Contractors.

Reciprocal Limitations Act Calculator

A tool used to calculate the preference applied on winning bids to certain states based on the Reciprocal Limitations Act.