Visitation Policy

The Residence Life and Housing & Dining Services offices promote a safe environment, which encourages responsible decision making by members of the community. Recognizing student rights and responsibilities, as well as the role of the department in fostering student development, the Visitation Policy of the Residence Life and Housing & Dining Services Office of Kutztown University consists of gradual levels of student responsibility based on class rank, education and individual preferences. When visitors are allowed, students can have a visitor pass created for their visitor by visiting the front desk of their residence hall. Non-KU visitors must complete the New Visitor Registration form before coming to campus (more details below).

  • Visitation Policy

    Residence Life is committed to working toward creating a positive living experience for our resident students. In an effort to work with our students to promote a healthy and safe environment during the COVID-19 pandemic, there have been some alterations to the Visitation Policy for the 2020-2021 academic year. As things change with the pandemic, Residence Life reserves the right to modify the policy as needed. Students will be notified in advance of any changes.

    • Each resident student may host up to two visitors at one time.
    • A visitor is anyone who does not live in the room.  A visitor to a room can be someone who lives in the hall but not in the room they are visiting.
    • Visitors who live outside the residence hall are not permitted. Only residents of a hall can be a visitor within that hall. KU students who do not live in the hall, non-KU students, and family members must wait in the lobby and are not permitted in student rooms or common area spaces within the halls beyond the desk lobby area. Exceptions will be made during such occurrences as students checking in and checking out.
    • For Spring 2021, all residents will follow the upperclass students policy:
      • 24-hour per day, 7 days a week Visitation

        • Host students may only have overnight visitors (only other resident students of the same hall) for three nights during a seven-day period 

  • New Visitor Registration

    Anyone who is not a KU student must complete the New Visitor Registration form prior to coming to campus. The form can be found at the link below:

    In order to complete the form, the visitor must agree to the Kutztown University Visitation Policy which will be displayed after submitting the form. A verification code and link will then be sent to the e-mail address that was provided by the visitor in the form. The visitor should copy the verification code and paste it in the box that appears after clicking the link. The visitor will then be a registered visitor, and a visitor pass can be created for them. Once this process is complete, the visitor will not have to complete it again for future trips to campus. *Current KU students do not have to complete this form.

  • Pre-Registration (except in apartments)

    Visitors arriving after 11:59 PM on Thursday, Friday, or Saturday evening must have a visitor pass created for them before that time.

The professional staff of the Residence Life and Housing & Dining Services may grant exceptions to certain aspects of the visitation policy; as well as reserves the right to restrict this policy.  

Visitation Policy Terminology

  • Escort

    Visitors must be accompanied by their host when moving about in the residence hall they are visiting.

  • First Year Student

    Any first-time resident student with 30 or less earned credits.

  • Host

    The resident student living in the hall and/or room where the visitation option is being exercised.

  • Identification (ID)

    Formal identification is required. Types of acceptable ID are: validated college ID, valid driver's license, valid ID with name and picture or name and address of presenter/visitor.

  • New Visitor Registration Form

    The online-form every guest that is not a KU student must complete before arriving on-campus. Link to form:

  • Parental (Guardian) Permission Form

    Students who are not of the age of majority must provide parental or legal guardian's approval for visitation rights covered in this policy. This form is no longer needed once a student turns 18.

  • Pre-Registration

    The process by which any student who has a visitor or visitors arriving after 11:59 PM on a Thursday, Friday, or Saturday evening notifies the hall desk of the anticipated arrival of a guest. The information needed to pre-register includes visitor's name, type of ID, anticipated time of arrival, and anticipated length of stay.

  • Sign In

    The process by which host and visitor(s) are recognized as participating in visitation. Resident students, as hosts, are responsible for registering visitors at the hall desk during prescribed hours. Host and visitor report to the hall desk where the host presents their information and the visitor's ID. A digital visitation pass is created by the Desk Receptionist that can only be accessed at the front desk of any hall while they remain in the building in which they sign in. All visitors must check out at the front desk in which they signed into upon leaving.

  • Visitor

    A visitor is anyone who does not live in the room. A visitor to a room can be someone who lives in the hall but not in the room they are visiting.