HR COVID Information
Dear campus community,
We know that many of you are planning and preparing to return to your offices, classrooms, and other work spaces. We understand some of you may have concerns about your health, in terms of potential exposure to COVID-19. We respect those concerns and are here to guide you through the various options that may be available to you.
Faculty and staff seeking an accommodation or a modification of their current accommodation under the Americans with Disabilities Act (ADA) should submit that request as soon as possible to Human Resources. A definition of disability as defined under the ADA is available here. As required by the ADA, if a medical condition is deemed a disability as defined under ADA, then a reasonable accommodation, if available, should be provided. Request form and supporting medical documentation can be emailed to email@example.com or faxed to 610-683-4641 (secure fax).
Faculty and staff who do not have a disability as defined under the ADA may seek a flexible work arrangement if the employee is at high risk for severe illness from COVID-19 as defined by CDC guidance. That request should be submitted to Human Resources as soon as possible, but no later than July 13. Medical documentation should be provided to support the risk factor listed (none needed for age). Human Resources will validate requests based on documentation provided. Validated requests (minus medical documentation) will be sent to the appropriate supervisory area to determine the impact on the university’s operational capabilities and whether a flexible work arrangement in duties, schedule, location, or modality will be granted. Request form and supporting medical documentation can be emailed to firstname.lastname@example.org or faxed to 610-683-4641 (secure fax).
Faculty and staff with concerns about family members who are considered high-risk and/or with underlying health conditions may be eligible for leave under a variety of programs.
- The Families First Coronavirus Response Act (FFCRA) requires the State System to provide eligible employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020 through December 31, 2020.
- FFCRA FAQ’s
- FFCRA Request Form
Please note: While Human Resources will facilitate initial contact and answer general questions, the FFCRA leave program is administered through the State System Benefits Office.
Other leave options may be available as provided in the relevant collective bargaining agreement.
Finally, a less-known benefit available to all employees is the State Employees’ Assistance Program (SEAP). This resource can help you deal with emotional or family concerns, alcohol or drug abuse, depression and other behavioral health matters, or financial and legal issues. Call 1-800-692-7459 (TDD 1-800-824-4306), or visit on the web at www.liveandworkwell.com using "Pennsylvania" as your access code.
As we move into this next stage and look to regain a little of our sense of normalcy, I know there will be a great deal of adjusting we will all need to do. The Human Resources team is here to help ease this transition for everyone in any way we can. Along those lines, you can reach us in all the “old” ways: AskHR, phone, email, fax, mail, and campus mail. We are also available to “meet” by Zoom in place of face to face meetings. We will be practicing social distancing and ask that visits to the Kemp Building be limited to those that are strictly necessary (fingerprinting and showing I-9 documents are two good examples). We look forward seeing campus come alive again as we begin returning and acclimating to this “new normal.”
Jennifer S. Weidman
Interim Director, HR Operations
Kutztown University of Pennsylvania