The Department of Human Resources

Student Employment & Payroll

Student Employment & Payroll

Student Payroll's purpose is to maintain all student employment records, issue work authorization cards, comply with applicable federal guidelines, and ensure timely payment of all student wages earned.

Students may not work on campus without having first obtained a work authorization card from the Student Payroll office.

Student Employment Opportunities

Work Authorization Card

The work authorization card shows proof that a student has completed the necessary payroll paperwork and is authorized to work on campus.

To receive a work authorization card, a student must show that he/she is eligible to work in the United States by producing documents required to complete Form I-9, Employment Eligibility Verification. A list of acceptable documents is found on the USCIS website.

Besides the I-9 form, the student also needs to complete the following forms:

Important Links for Student Employees

  • eTime: The PASSHE system where students enter hours worked and supervisors approve those hours for payment.
  • Pay Schedule: Shows eTime processing deadlines, pay periods and pay dates
  • Local Services Tax Form: Employees earning less than $12,000 per year may be eligible for exemption from this tax. Please see the form for more details.

Important Links for Faculty & Staff who employ Students:

  • Student Employment Application: The supervisor must submit an employment application before a student may begin working.
  • eTime: The PASSHE system where supervisors approve students' hours worked.
  • Pay Schedule: Shows deadlines for approving students' hours in eTime, pay periods and pay dates.

International Students

Please review this important information regarding the employment of international students.