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Withdrawal / Leave of Absence

Withdrawal from a Course

Course Withdrawals Policy

Courses dropped during the first week of the semester will not be recorded on the student's permanent transcript. Students may withdraw from a full semester of classes or individual courses with a grade of "W" between the second and tenth week of the semester. After the tenth week of the semester and through the last day of classes, a student who officially withdraws will receive a grade determined by the instructor. When a student registers for classes, the student is responsible for those classes. Please be aware that the student must drop those classes if he/she decides not to attend. Failure to drop a class from which a student is registered but is not attending will result in a grade of "F" for that course.


Withdrawal from the University

University Withdrawals Policy

Undergraduates:

Any student leaving the University prior to the end of any academic term must officially withdraw. The student should contact the Office of the Registrar to initiate the formal withdrawal process. The date the Office of the Registrar receives the withdrawal form with the student's original signature is the student's official date of withdrawal from the university. If the student completes the withdrawal process with the Office of the Registrar two weeks prior to the start of finals, the student will receive "W" grades for all courses. If the student completes the withdrawal process after that point, the student will receive a grade determined by the instructor. Please note that failure to complete the withdrawal process may result in failing grades in all courses being taken at the time of withdrawal.

Graduates:

Graduate Students have six years from the first day of their first class to complete their Graduate Studies at Kutztown University and are not required to attend every semester. If the student has registered for courses for a particular semester and wishes to withdraw from all of those courses; whether just for that semester or permanently, the student will need to complete and submit the withdrawal form. If the form is completed after the first week of the start of classes and before the two week period before the start of finals, the student will receive "W" grades for all courses. If submitted after the two week period before the start of finals and through the last day of classes, the student will receive a grade (s) which will be determined by the instructor (s). The date the Office of the Registrar receives notification in writing with the student's original signature is the official date of withdrawal.


Leave of Absence (LOA) - Undergraduate Students

Leave of Absence for Undergraduate Students Policy

A leave of absence may be granted for medical reasons, study abroad, absence of required course(s) in a particular semester's schedule, and for other reasons, all of which should be appropriately documented and presented to the Office of the Registrar. If a leave of absence is requested for the semester during which the student is enrolled, the student must first officially withdraw. If the leave is granted, the effective date of the leave would be considered as the date of withdrawal as approved by the Registrar.

Any matriculated undergraduate full or part-time student in good standing (2.0 GPA) may request a leave of absence from the university. A leave of absence may be granted for one semester, with the possibility of renewal for a consecutive semester, upon approval of the Registrar. At the conclusion of the leave a student may register to continue his/her program of study without repeating the admissions process and may select courses with the class appropriate to the total credit hours earned.

Procedure:

1. Leave of Absence forms are available in the Office of the Registrar.

2. Completed forms should be returned to the same office.

3. Students will be notified whether the request for a leave has been approved or denied.

4. An applicant for a leave of absence who is currently receiving financial aid should consult with the Financial Aid Office for clarification of his/her aid status.

5. Before returning to the University, it is the student's responsibility to meet with his/her advisor.

Please click to view and complete the Withdrawal/Leave of Absence form (PDF).

Registrar Office Hours

Regular Semester Hours

Monday-Friday | 8:00am-4:30pm

Summer Hours

Monday-Friday | 8:00am-4:00pm

Contact

email | regoffice@kutztown.edu

phone | 610.683.4485

fax | 610.683.1586