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Steps of the Student Conduct Process

Below is a Step-by-Step Overview of the Student Conduct Process:     

Note: For informational purposes. Consult the The Key Student Handbook for the official and most up to date policies. 

Step 1: Incident Report 

Any department or member of the university community including students, faculty, or staff can submit an Incident Report alleging student misconduct.

Step 2: Notice of Charges

If warranted, a student will be sent a charge letter via their official Kutztown University email account informing him/her of an allegation of student misconduct and their responsibility to set-up a meeting known as a preliminary briefing with their assigned case officer.

Step: 3 Preliminary Briefing

The preliminary briefing is a meeting designed to:

  • inform the student of his/her rights in the student conduct process;
  • to provide the student specific detail regarding the nature of the allegation;
  • to provide the student an opportunity to ask questions about the process; and
  • for the student to officially respond to the charge of misconduct.

Students who fail to respond to their notice of charges letter or fail to attend their preliminary briefing will be sent a subsequent notice informing them of a specific date and time for a hearing to review their case.  

In lieu of a preliminary briefing, students also have the right to submit a Waiver of Hearing whereby they waive their right to participate in a hearing and will have their case determined based upon the presented evidence. Students who choose this option are not required to attend a preliminary briefing.

Step 4: Student Response

At the preliminary briefing, a student may respond to the allegation(s) of misconduct by either admitting OR denying responsibility for the violation(s) in question. If a student accepts responsibility for the violation, the case officer will engage the student in discussion prior to sanctioning. If a student denies responsibility for the violation, the case officer will refer the incident to the appropriate hearing authority for a hearing to resolve the allegation through either the informal or formal resolution process.

Step 5: Sanctioning, if necessary

Students who accept responsibility or are found responsible through the student conduct process will be sanctioned accordingly. Sanctions are primarily based on two (2) key factors: the type and severity of the violation and previous violations of record. 

Step 6: Hearing, if necessary

A formal hearing, typically with the University Conduct Board (UCB), will be scheduled to officially hear the charges of student misconduct. After all evidence has been presented, the UCB or appropriate hearing authority will determine if a preponderance of evidence exists to find a student responsible for a particular violation. The UCB will: determine if the student is responsible or not, determine the appropriate sanction if necessary, and communicate this finding to the student within five (5) business days.

Students may also elect to participate in the informal resolution process in lieu of formal hearing. In this process, the student's case is reviewed administratively in a one-on-one setting. 

Step 7: Appeal, if necessary

Both the Respondent (accused student) and Complainant have the right to request an appeal and may appeal the outcome to the Student Faculty Review Board. Appellants must submit their request for an appeal, in writing, within five (5) business days from the date of being notified of the hearing outcome.