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Employer Reimbursement Deferments

Students who are entitled to reimbursement of tuition from employers may request an Employer Reimbursement Deferment (ERD).  The request can be made until the due date on the initial bill received.  Once the semester starts or the due date assigned to the charges has passed, this option is no longer available. 

Requests are processed through Kutztown University's Office of Student Accounts only.  An online form is required along with proof from your employer and the payment of $350 per course.  The deferred portion of the bill (balance of the tuition costs not covered by the payment below) will be due as stated on the form you sign.  The deferred portion due date is non-negotiable and is not based on each employers reimbursement schedule and not adjusted because of delays in processing with your employer.  Please make note of the due date and ensure it is met.

**Spring 2018 requests should NOT be submitted until the charges show for the semester. Payments posted prior to then will post to the Fall 2017 charges and not apply to Spring.

**Winter 2018 requests should NOT be submnitted until the charges show for the semester.  This will allow your payment of $350 to be posted to those specific session/term charges.

Deferment requests are made online here.  These are not considered complete without proof and payment.

  • Spring 2018 requests will be accepted starting approximately, Nov. 22, 2017.
  • Proof of Benefit can be faxed or scanned and emailed to us.
  • Payment can be made online in MyKU or mailed to arrive by the due date assigned.

Amounts Due - payment towards charges up front - if request is approved, the balance is due at a later date

  • $350 per course.  The deferred portion due date is on your agreement form.  This cannot be extended/altered based on your specific employer reimbursement dates or method.  These dates and amounts are firm.

All THREE items must be submitted by the due date.  A complete request includes all three of the following:

  • Payment per course.  This amount is posted to the student's account as a credit towards invoiced charges.
  • Proof of the benefit entitlement - various items may suffice for this proof.  The most common of which is a document showing the courses were approved by your employer.  A letter from your employer stating your eligibility for employer reimbursement may be submitted as well.
  • Completed online form.


  • Accounts must be in good standing to be eligible for an Employer Reimbursement Tuition deferment.
  • Requests must be submitted in full prior to the due date assigned to the original charges to be considered.
  • Requests may be approved or denied.
  • Denials may occur for prior default status, collections placement, or incomplete requests.
  • If the balance on the account is not paid by the Expiry Date on the form signed, a late fee of $50 may be assessed.

More Questions?  Please contact Student Accounts -

TIP: Print your transcript or grade report promptly at the conclusion of the course and submit the reimbursement request to your employer immediately.  Any delay in payment of the tuition may result in a late fee and/or restriction placed on the account.  If an account is restricted due to non-payment, you will be unable to register for future terms, obtain transcripts (both official and unofficial), or receive a diploma. If your account is restricted, we cannot lift it until the delinquent payment is made in full.  This includes allowing your transcript to print for a reimbursement request.