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Taxes

**We CANNOT give any tax advice, instruction, or suggestions of any kind.  Please refer your inquiries to your financial advisor or the IRS website for further clarifications.

Current News:

2018 1098-T tax documents - are ready NOW!

  • Students can log into Vangent/TRA (GDIT) to retrieve their 1098-T for 2018.
  • Prior year tax forms remain online at the SAME site.

Please Note / Items of Interest: 

  • Reporting by PAYMENTS.  Kutztown University will begin reporting by Payments received in the calendar year for Qualified Tuition and Related Expenses (QTRE) - chart below (excludes housing, meals and other items).  We will only be reporting payments posted in the calendar year 2018; even if they are for Spring 2019.  As always 1098-T's are based on calendar year NOT when a semester occurs.
    • 2017 and prior - we reported by charges billed in those respective calendar years - not when the semester occurred.
    • BE AWARE: If Spring 2018 charges were billed in 2017, they were reported on the 2017 1098-T when we reported by charges billed.  If the payments for Spring 2018 were posted in 2018, they too will be reported but on the 2018 1098-T form as we now report by payments.  Please be cautious to not double report the charges and the payments.  You should work with an informed tax preparer or adviser, if needed.  We cannot provide guidance or advice on this mandated federal change in reporting.  We can only report what occurs in the calendar years. You do not have to claim what we report.
  • 1098-T's are produced for EVERY student who meets the citizenship requirement.
    • Prior to 2017 - If your Scholarships/Grants (Box 5) exceeded your eligible charges (Box 2) a 1098-T was not required to be produced. 
  • Account Activity is printed on the back of the 1098-T to assist you.  This is taken directly from the student online account. 
    • MyKU > Student Center > Finances Area > use the drop-down menu and select Account Activity.  Once that opens - change the dates at the top to 01/01/2018 to 12/31/2018 - Go and View All.

1098-T Online Access Information & Steps

  1. Launch a web browser and go to http://tra.vangent.com
  2. Click the "First Time Students" button.
    • Returning Students - Enter your User ID and Password.  Use the "Forgot your Password" or "Forgot your User ID" to retrieve and reset your login credentials.
  3. Enter your full First and Last names and the last five digits of your Social Security Number (Student ID# will not work).
  4. Click submit.
  5. If records are present for you, you will be instructed to create an account.  Follow the instructions on the website to create a free account and retrieve your 1098-T.  If records are not found for you, or you have difficulty creating an account, use the "Help" link in the left menu.

General Questions:

What is a 1098-T form? (www.irs.gov)

The 1098-T Form reports information on what you paid for Qualfied Tuition and Related Expenses (QTRE) at a college or university.  All colleges and universities are required by the Internal Revenue Service to provide you with this information.  It serves to alert students that they may be eligible for federal income tax education credits such as the Lifetime Learning Credit and the American Opportunity Credit (previously the Hope Scholarship Credit) as part of their federal income tax return. IRS Publication 970, "Tax Benefits for Higher Education," as well as Chapter 35 of IRS Publication 17 (Your Federal Income Tax Guide for Individuals), provide additional information on these credits. There is no IRS requirement that you must claim the tuition and fees deduction or an education credit. Claiming education tax benefits is a voluntary decision for those who may qualify.

The 1098-T contains a combination of student personal data, such as name, address, Social Security Number (SSN), and institutionally provided enrollment data, such as status as a graduate or undergraduate student, along with whether the student was enrolled at least half-time during the calendar year.  The IRS will use this data to help determine who is eligible for the educational tax credits. 

1098-T's are not produced for everyone in every tax year, review the appropriate page above to see if you qualify.  The most common reason one would not receive a 1098-T in 2016 or before would be because the Scholarships/Grants (Box 5) exceed the Qualified Tuition and Related Expenses (Box 2).

What does the current 1098-T form look like?

Sample 2018 1098T

Which Boxes should be filled in, and what do they mean?

Box 1: Used by Kutztown University starting 2018
Box 2: IRS no longer uses (2011 to 2017 Kutztown University used to report by charges billed)
Box 3: checked
Box 4: Adjustments made to a prior year's billed qualified tuition and related expenses (if applicable)
Box 5: Scholarships or Grants
Box 6: Adjustments made to a prior year's scholarships or grants
Box 7: Box is checked if the amount in Box 1 includes payments for an academic period beginning January - March 2019.
Box 8: Box is checked if you are enrolled half time or greater
Box 9: Box is checked if you are a graduate student

Why isn't there an amount in Box 2?

The IRS no longer allows reporting of amounts billed, therefore this box is blank for ALL students.

What payments are included in Box 1? What are "qualified tuition and related expenses"?

Qualified tuition and related expenses (QTRE) are those that a student must pay that are within the IRS guidelines.  This is a chart of Qualified Expenses vs. Not-Qualified Expenses for your reference.  Only payments that pay QTRE will show in Box 1.

Qualified Expenses Not Qualified Expenses
Tuition Housing
Inst. Service Fee Meals
Tuition Tech Fee Flex
Rec. Center Fee Health Insurance (if required)
SGA Fee And Misc. Items such as:
Student Union Fee ID replacements
Deferment Fee Health Center Fees for visits and services
Health Center Fee Key Replacements
Transportation Fee Bear Bucks
Adv. Registration Fee Bookstore Accounts

I only have amounts in Box 4 adjustments and/or Box 6 adjustments, what does this mean?

Adjustment amounts reported in Box 4 and Box 6, may change any allowable education credit you may have claimed for a prior year.  We encourage you to seek the advice of a tax advisor for specific information concerning the handling of prior year adjustments.

What are the criteria set by the Internal Revenue Service for receiving a 1098-T form?

Effective Tax Year 2017 and forward - ALL students will receive a 1098-T with only these two exceptions:

  • A student took courses for which no academic credit is offered, even if the student is otherwise enrolled in a degree program.
  • Student is not a resident of the United States.  Forms can be provided upon request within 2 weeks.

Through Tax Year 2016 Higher Education Institutions are not required to furnish a 1098-T when:

  • Student's scholarship or grants amount (Box 5) is greater than their qualified tuition and related expenses (Box 2)
  • Student's qualified tuition and related expenses are covered by a formal billing arrangement directly between KU and the student's employer or government entity.
  • A student took courses for which no academic credit is offered, even if the student is otherwise enrolled in a degree program.
  • Student is not a resident of the United States.  Forms can be provided upon request within 2 weeks.

Why aren't my payments for Spring 2018 included in Box 1?

The 1098-T reflects amounts paid on your account in the calendar year 2018.  If the payment for Spring 2018 was posted in 2017 it will not be reported in 2018.  Most students had their charges for Spring 2018 on their accounts in 2017 and as such those would have been reported on the 2017 1098T where we reported by amounts billed.  You can see the date the payment was posted in MyKU > Student Center > Finances Area > drop down menu selection Account Activity.

Why aren't my payments for Spring 2019 included in Box 1 (or only some of them)?

You may have only paid a small amount or nothing towards your Spring 2019 semester in the calendar year of 2018 (posted on the system between 1/1/18 to 12/31/18.  Perhaps you use financial aid and this won't disburse until 3 weeks into the semester into the 2019 calendar year.  This means these payments will be reported on the 2019 1098-T.

When will I receive my 1098-T form?

Federal regulations mandate these items be postmarked no later than January 31st to all eligible students with a valid Social Security number on file and an address in the United States.  Online access to this document may be available before that, directly with the third party vendor we are using.  Once this option becomes available steps will be posted on the main 1098-T page and an announcement email to all students KU email accounts. 

Why is the TIN/SSN field blank on my 1098-T form?

We must file a 1098-T for you even if you did not share your Social Security Number (SSN) with Kutztown University and it is not in your student account. 

  • To add your SSN to the document, you must share your Social Security Card with the University Registrar's Office, 610-683-4485.  After doing so, you must notify the Office of Student Accounts that you have done this, so that we know to update your 1098-T online.

Why didn't I receive a 1098-T?

  • You may not have received a 1098-T if you have moved and not changed your address in MyKU prior to the first week of January.  To find out if we received a returned 1098-T for you, starting Feb. 14th, you can email us or call our office 610-683-4133.  You may also use the steps above to retrieve the document online with GDIT / Vangent, Inc.
  • You may not have had any payments to current QTRE items or any payments on your account in 2018.
  • For Tax Years 2016 and before, you may not have received a 1098-T if your scholarship or grants (Box 5) exceeded your eligible tuition and required expenses (Box 2).

Where are the 1098-T forms mailed from?

A third party vendor, General Dynamics Information Technology (GDIT - formerly Vangent Inc.).  These are not produced or mailed from Kutztown, PA.

How can I get a duplicate of my 1098-T?

You can retrieve this online with GDIT as mentioned above.  Duplicate requests will be accepted starting Feb 14th.  Requests can be emailed from a KU email account to studentaccounts@kutztown.edu specifying the tax year for the duplicate.  Duplicates will be mailed to the address on file.  Duplicates and prior years are also available online with our third party (GDIT)- steps above. 

Am I eligible for a tax credit?

Employees of Kutztown University cannot offer assistance with tax form preparation, nor supply advice on what can or cannot be claimed.  Please do not contact the university for that purpose.

The responsibility for your individual tax circumstances rests with the taxpayer alone, and Kutztown University is not responsible for your interpretation of this information.  You are encouraged to refer to federal Publication 970 from the IRS.

Can my spouse or parent speak to someone in the Office of Student Accounts regarding my 1098-T form?

Due to the Family Educational Rights and Privacy Act (FERPA), only the student or those persons the student has authorized via the Consent to Disclose document, may contact the Office of Student Accounts for information or assistance regarding the 1098-T form.  To grant permission to another individual, please complete the Authorization for Access To Student Records form.  This form can be brought in, faxed in 610-683-4674, or scanned and emailed to studentaccounts@kutztown.edu.