Volume 2, Issue 9
Coronavirus Information Center
Campus Update on Coronavirus
Kutztown University built a website last month to report all information related to the coronavirus. KU's Coronavirus Information Center is updated daily with news on classes, events, commencement, refunds, health guidelines and more. During the last three weeks, students have received daily updates from KU with up-to-date information on academic resources, FAQ information and more. Please encourage your students to read these daily emails for the latest campus information. At this time, there are no confirmed cases of coronavirus on campus.
Frequently Asked Questions
Commonly-asked questions can be found on our Coronavirus Information Center page with information for parents, students and employees.
Together We Roar
President Hawkinson sent a video to members of our community, showcasing our campus. To quote President Hawkinson, "In moments of sadness, watch this video and be inspired. Indeed, together we roar!”
We know that our commencement ceremony is an important event for the KU campus community including our students, family/friends, faculty, staff and alumni. At this time, we feel that it is in the best interest of the health and safety of our campus community for the formal May commencement ceremonies to be rescheduled for a later date, most likely during the fall semester. Read More.
Summer Sessions and Summer Activities
The State System presidents received direction from the chancellor regarding 2020 summer sessions and other planned summer activities at our universities. In keeping with the strategy being pursued by the governor to protect the health and safety of all Pennsylvanians, and in the interest of securing the safety of our faculty, staff and students, as well as our communities, President Hawkinson issued the following email to campus.
Summer Orientation – Online
All summer orientation programs (freshmen, transfer and parent) will be conducted online. Orientation will continue to be required as part of the onboarding process for new students (freshmen and transfer) entering Kutztown University for Fall 2020. Students are encouraged to pay their advanced registration deposit and register online for New Student Orientation. Further instruction will be sent to students on how to access their online orientation. The parent/family orientation will be available at no cost. Parents who pre-registered and paid for the in-person orientation will be refunded their cost of attendance. For more information, please call 610-683-4088 or email firstname.lastname@example.org.
Grading for KU 2020 Spring Semester
KU has implemented a temporary policy regarding alternative grading for the 2020 spring semester. Learn More.
Online Tutoring Services
Continue your success with online tutoring services using Zoom. Tutoring Services continues to accept tutor requests via MyKU and match students with available peer tutors, supplemental instructors, labs and academic peer mentors. A complete list of supported courses is available on our website. Online labs are available for business, CCS/IT, math and STEM courses (see schedules here).
The Center for Academic Success and Achievement (CASA)
Parents and family members: please tell your student that CASA is still available to assist students with academic success strategies such as time management, test-taking and test anxiety, note-taking and textbook reading, especially in an online environment. Contact us at email@example.com. Appointments can be held by telephone, email and Zoom.
Career Development Center
If your student's classes require them to take part in the Career Development Center certificates (or they are interested in attending one of the workshops), they are able to view and complete any Career Development Center workshop on D2L for the remainder of the semester. The D2L class is titled "Career Development Center-Online Learning Center for All Students." There is a video for each workshop and a corresponding quiz. The Career Development Center staff checks quiz completion daily and records student progress for the faculty.
Resumes can be uploaded into Handshake for review during this time of online instruction (www.kutztown.edu/handshake).
For Freshmen/Sophomores: The Journey Career Assessment can be taken online (www.kutztown.edu/careertests).
Appointments (for the freshman/sophomore certificate or to work on your career path) with a Career Development Center staff member take place over the telephone. Please have your student email firstname.lastname@example.org to schedule a date/time.
For Juniors/Seniors: Mock interviews can be completed online through Standout (www.kutztown.edu/standout). Directions to complete a mock interview are located on that website.
If your student has general questions, please email email@example.com.
Administration and Finance
Summer 2020 Registration and Costs
Summer 2020 registration opened mid-March. Summer costs are published online as well as on a page dedicated to summer session payment information. Due dates are assigned based on the date the registration occurs. A payment plan is open now (MyKU > KU Financial Account tile > Payment Dashboard). We encourage planning in advance to get the most payments. Students do not have to be enrolled to sign up for the payment plan.
NOTE: Summer 2020 charges should be showing by mid-April on MyKU. Due to the COVID-19 impacts, while summer registration is open, summer charges are not showing until all refunds from Spring 2020 have been processed.
Graduating Seniors Exit Interviews
Students planning to graduate in May will want to ensure that they have cleared all balances in MyKU. Those that have received a Perkins loan at any time during their enrollment will require completion of an exit counseling. This would be in addition to an exit interview for Stafford Loans (Stafford exit counseling is found under Manage Loans).
Bear Bucks Refunds
Students who are graduating or withdrawing from Kutztown University may request a refund of the unused funds in their Bear Bucks account. The student will need to complete the “Bear Bucks Account Closure” form and mail it to the KU Card Office located in 107 Academic Forum or they can request one from their KU email account by emailing the KU Card Office at firstname.lastname@example.org. While there is normally a $10 processing fee, this is being waived this spring semester due to the abrupt closures from the COVID-19 pandemic. Once the form is approved, the refund will be processed and mailed to the home address on your MyKU account within two-four weeks.
Fall 2020 Registration and Holds
Students who have outstanding charges on their MyKU account may be prohibited from registering for the Fall 2020 semester until these balances are paid in full. We don’t want to see students miss their registration appointments and encourage all students and families to check their MyKU accounts now to clear any balances. If the student misses their appointment, they can still clear their balance and register later, however, the longer students wait, the more the classes they want, or need, can fill up. Email Student Accounts for help and guidance on payment options at email@example.com or call 610-683-4133 to leave a message for a call back.
Fall 2020 Billing & Payment Plans
Fall 2020 bills are scheduled to be prepared around the end of June 2020, but the actual rates may be advertised before that on our website. Remember, Fall 2020 payment plans opened April 6 for the six-payment plan. The sooner you sign up, the more payments you can break the amount due into. You can use today's rates as a guide to set up the plan and then adjust once the actuals are published or the bill is ready at the end of June. Need help calculating the amount you need the plan for? Email firstname.lastname@example.org or call 610-683-4133 to leave a message for a callback.
Enrollment Management and Student Affairs
Food and personal care items continue to be available for KU students. Please note that delivery is an added service for our students. Learn more at https://engage.kutztown.edu/news/181172.
The Pennsylvania primary election date has been moved to Tuesday, June 2. The last day to register to vote is Monday, May 18. Voter registration, mail-in ballots and absentee ballots can be requested at https://www.votespa.com/.
Events and Activities
Out of an abundance of caution, all scheduled events and activities have been canceled through the spring and summer. Please refer to our website for a list of updated cancellations.
Student Employment Opportunity for Fall 2020
Is your student interested in making a positive impact on campus? Are they looking for a job? Residence Life is now accepting applications for desk receptionists (DR) for the 2020-2021 academic year. Desk receptionists serve as the first point of contact for our residents, their families and guests. They are an information resource for the campus and a vital part of the community-building process that takes place in the residence halls. Desk receptionists play a key role in making the halls a "home away from home" for our students. Applications and more information about the desk receptionist position can be found on the Residence Life webpage. Questions about the position can be sent to email@example.com.
Things to Do While Sheltering in Place
Greetings from KU Financial Aid Services. We really miss seeing your student on campus, but we hope that your family is adjusting to this new way of life. We want to bring some reminders in front of you to ensure that your financial aid will be in place when we return to campus:
- If your student lived on campus, the university has begun refunding housing and meal plans in addition to select fees. Please have them use these funds wisely to assist in their daily activities and depending on their personal circumstances, consider paying down some of their loan indebtedness.
- If the 2020-21 FAFSA has not been completed, visit studentaid.gov with your FSA ID and password to complete. If you are a Pennsylvania resident, do not wait, do it now.
- Please do not hesitate to reach out to us regarding financial aid progress; we want to help you choose the best option in order to maintain your financial aid eligibility. Email us at firstname.lastname@example.org.
- Our summer financial aid application is now available. If you are interested in determining aid for summer, please register and complete it.
Do you know someone who would be a great addition to the Golden Bear family? Our application is still open for the Fall 2020 semester. The code KUPARENT will waive the $35 fee.
Health and Wellness Services
The Health Center nursing staff is working on-site during the COVID-19 pandemic. Students can reach out to a nurse for any medical questions or concerns at 610-683-4082, 8 a.m. to 3:30 p.m., Monday through Friday.
The Counseling Center psychologists continue to work remotely. They are available for any mental health questions or concerns. Students can reach out to them by phone at 610-683-4072. Please leave a message and someone will get back to you during their hours of operation, 8 a.m. to 4 p.m., Monday through Friday.
Helpful resources are available on our websites as well as self-care tips to help navigate through this pandemic at www.kutztown.edu/healthandwellness.
Equity, Compliance and Legal Affairs
KU’s Office of Disability Services (DSO) has communicated with identified students on accommodations for our new learning environment. DSO notetakers will continue to provide notes to our students with this accommodation. Students with autism, who are part of the My Place program, will continue to participate in the program remotely. Questions regarding the My Place schedule of events and all other Disability Services topics should contact Linda Lantaff at email@example.com.
Housing and Dining
Update from Housing
As you work with your students for their housing next year, please keep in mind that KU responded to this unprecedented health situation in ways that benefited the students. Housing refunds were made directly to the students, students that had nowhere to go continue to be housed at KU and we managed their food needs. We care deeply for our students and know we can serve them well in positive and negative times. You will find that we always have their best interest in mind. We bring this to your attention knowing that some students are thinking about where to live next year. We have plenty of space for your student on-campus for the fall semester. If you have any questions please reach out to firstname.lastname@example.org.
Additional Move-Out Times
Housing and Residence Life have selected additional move-out times for those students that have not moved-out or removed all of their belongings. The following dates and times are open for every hall, suite and apartment. Please plan to come during these times. Please be aware that there may not be other times offered. If you left items that you do not plan to collect and they can be thrown away please email email@example.com.
- Thursday, April 16, 9 a.m. to 1 p.m.
- Friday, April 17, 4 p.m. to 8 p.m.
- Saturday, April 18, 11m. to 3 p.m.
2020-2021 Returning Student Room Selection Process
For returning students the process will begin the week of April 7. More information can be found on our website and was emailed to eligible students.
2020-2021 Incoming Student Networking Opportunity
New Golden Bears are invited (via email) to join the Golden Bear Network powered by My College Roomie. Although this platform is where our students match with future roommates, both on-campus and commuting students are invited to create a profile, match with friends, and engage in this online Golden Bear community. The invitation and login information will be sent to student’s personal emails.
2020-2021 New Student Room Selection Process
New students room selection process begins as early as April 1. The process will be complete by the middle of June. The timeline for incoming student room selection can be found on our website.
Fall 2020 Meal Plan Selection for Returning Students
April 20 through July 15: current students meal plan selection window. After this window, students required to have a meal plan will be assigned the MyTime Platinum meal plan.
How to Select a Meal Plan
- Go to kutztown.edu
- Enter student email and password
- From the left menu select “Dining”
- Select “Dining Plans” on the left side of the screen
- At the top right of your screen change term to “Fall 2020” under “Purchased Meal Plans”
- On the same screen, select the meal plan you would like from the list of possible selections.
- Please note that if you plan to live in a Traditional Residence Hall you must select either the MyTime Dining Diamond, MyTime Dining Platinum or MyTime Dining Gold. If you do not select one of these plans, you will be assigned the MyTime Dining Platinum when the meal plan selection window closes.
- At the bottom of the same screen select “Purchase Meal Plan”
University Relations and Athletics
Follow KU's social media channels to stay informed and engaged with the campus community. We're always sharing creative content from students and uplifting images of campus. #TogetherWeRoar Find us on Instagram @kutztownu, Facebook at facebook.com/KutztownU and Twitter @KutztownU.
KU Campus Store
Online Website Open
We are fulfilling online orders daily Monday through Friday. We are offering free shipping on all orders of $50 or more. Due to Governor Wolf's mandate to close nonessential businesses, our in-store operations are closed until further notice. Shop online at www.kubstore.com.
Access to Free E-Books
The KU Campus Store is pleased to announce that we are able to provide free access to more than 50,000 e-book titles to any student. Students may begin accessing this expansive catalog of free course materials from participating publishers today. Students can simply log in to the VitalSource Bookshelf app using their KU email address (or creating a new account, if necessary) with this link: bookshelf.vitalsource.com.
Textbook Rental Return
The deadline to return your textbook rental is extended to Friday, May 15. We will be emailing a prepaid shipping label to your student email address, so you can conveniently return your rental textbooks. It will be emailed to students after Monday, April 20. If you wish to keep your rented textbooks permanently, you may do so by converting your rental to a purchase by contacting us at firstname.lastname@example.org. For more information, visit www.kubstore.com
Virtual Sellback Now Available
KU Campus Store is proud to launch Virtual Sellback, hosted by Nebraska Book Company. Students can conveniently view their textbook sellback quote online and receive a prepaid shipping label. The program begins today through May 22. Click here for more information: https://kubstore.com/textbook-sellback.
KU Cares Week: April 13-17
Sponsored by the Kutztown University Foundation, KU Cares is a week of virtual engagement that celebrates our campus community, culminating in a Day of Inspiration. Watch it all unfold on Facebook, April 13-17.
Connect with Us
The KU Foundation has been raising funds to support the students, faculty, programs and capital needs of Kutztown University since 1983, and the Alumni Relations team works hard to enhance the experience of KU grads. With the generous support of KU alumni and friends of the university, we have raised millions of dollars for student scholarships, endowment, building projects, academic programs, athletics and more.
Dates to Know
KU Central Calendar
A full listing of upcoming events and academic deadlines can be found on KU's central calendar.
Undergraduate students meet with advisors for assistance in building Fall 2020 student schedules.
Wednesday, April 1
Incumbent graduate registration begins for Fall 2020.
Tuesday, April 7
Advisement and registration of newly accepted graduate students - Fall 2020.
Tuesday, April 7
Web registration for Fall 2020 classes by appointment times only.
Monday, April 13
Last day to permanently withdrawal from the university or request a leave of absence for the Spring 2020 semester.
Monday, April 20
Last day for undergraduate students to make up “incompletes” from Fall 2019 and Winter 2020.
Friday, May 1
Last day to withdrawal from a class for Spring 2020 and receive a grade of “W”. There is no withdrawal from individual courses after this date.
Friday, May 1
Last day for graduate students to make up “incompletes” from the Spring 2019 and Summer 2019 semester.
Friday, May 1
Last day of classes.
Saturday, May 2
Final examinations begin.
Monday, May 4
Second clinical experience assignment ends.
Thursday, May 7
Last day for faculty to submit change of grades for undergraduate “incompletes” for Fall 2019 and Winter 2020.
Friday, May 8
Second half communication design courses end.
Saturday, May 9
Final examinations end.
Saturday, May 9
Last day of Spring 2020 semester.
Saturday, May 9
Spring 2020 grades available through MyKU at 8 p.m., unless notified.
Tuesday, May 12
Deadline to elect P/NC for courses for Spring 2020.
Tuesday, May 19
Persons with a disability, and who require an accommodation, should notify the Disability Services Office two weeks prior to the event at 610-683-4108 or email DSO@kutztown.edu, TDD number: 610-683-4499, in order to discuss accommodations. Every effort will be made to provide reasonable accommodations.
Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or veteran status. To discuss a complaint of discrimination, please contact the University's Title IX Coordinator located in the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by email at email@example.com or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by email at OCR@ed.gov.