December 2019

Volume 2, Issue 5

  • University Updates

    Holiday Hours
    Kutztown University will be closed Wednesday, Dec. 25, through Wednesday, Jan. 1. KU will reopen under normal operating hours Thursday, Jan. 2.

  • Academic Affairs

    Plan Now for Fall 2019 Commencement: Dec. 14
    Kutztown University will celebrate its fall commencement exercises at 9 a.m., Saturday, Dec. 14, in O'Pake Fieldhouse. Full information can be found at Questions should be directed to

    Commencement Tickets
    Each degree candidate will be allotted eight admission tickets for relatives and friends to attend the commencement ceremony. Tickets were distributed to students at the Graduation Festival Oct. 29. If students were unable to attend the Graduation Festival, tickets will be included with their purchase of academic regalia in the KU Campus Store Dec. 2-13, during normal business hours.

    Rohrbach Library Stress Relief Week and Extended Hours
    Rohrbach Library will offer extended hours until 2 a.m. during finals week (Dec. 8-12) for students to access resources. Students can reserve a study room on our website for a private space to do group work or head to the Quiet Study Area located on the second floor for a quiet place to study.

    Rohrbach Library is also offering several stress relief resources the week before finals. The Lehigh Valley Therapy Dog group will be visiting campus at 6 p.m., Wednesday, Dec. 4, for pet therapy. Stress relief kits filled with snacks, stress balls, study materials and more will be distributed during stress relief week. Look out for our VIP Study Room Giveaway on our Facebook page the week before finals for a chance to win all-day access to a private study room stocked with study materials such as a white board, note cards, sticky notes, highlighters, snacks and much more.

    Tutoring Services
    Tutoring Services is currently recruiting peer tutors for Spring 2020. If your student is interested in this employment opportunity, please have them complete the Tutoring Services Employment Application. If your student has any questions, please have them contact or stop by the office located in 30 Rohrbach Library.

    The Center for Academic Success and Achievement (CASA)
    Your students can start the spring semester strong by using the academic resources offered by the Center for Academic Success and Achievement (CASA). CASA helps students with time management, note taking, textbook reading and test-taking skills. CASA staff is available to work with students during the evening as well as Sundays. To learn more, please go to the CASA website.

    Career Development Center
    KU students have been appreciative and thankful for the new Career Closet on campus. For more information, contact Career Development Center director Kerri Gardi at Three different ways the KU community can help our students:

    1. Buy items - we have a significant shortage of smaller sizes. While you’re holiday shopping with great sales and coupons, think of KU students and pick up a piece or two (women’s pants sizes 0, 2, 4, & 6; blazers/jackets 6, 8, 10, small and petite; tops/blouses 6, 8, 10, small and petite; men’s pants sizes 28, 29, 30, 32 waist with various lengths; shirts 15, 15½, 16 & 16 ½ collar with 30” & 32” length sleeves).
    2. Donate a Visa gift card – we may purchase clothing in the sizes students need. Please note: gift cards cannot be purchased by university funds – they must be a personal/private donation.
    3. Donate items - professional, gently-worn clothing, less than five years old. No shoes or accessories (except ties).


    • More than 50 students have visited and walked away with professional outfits since the Career Closet’s opening in March 2019.
    • More than 30 students were assisted this fall when the closet was transformed to a Pop-Up Shop on the Old Main concourse (coordinated by TRIO/SSS each semester).

    Did you know Freshmen have Resources to Assist Them?
    In addition to their academic advisor and classroom faculty, professional staff at KU reached out to new students to introduce themselves and help during the fall semester. Folks like the budget manager, library director and human resources specialist, to name just a few, emailed new freshman students to answer any questions the students had. Professional staff will reach out again between semesters, so tell your freshman to be on the lookout for an email and respond if they have questions or concerns.

    Results: ELC’s Ninth Annual Business Idea Competition
    On Nov. 7, 12 students competed to win cash prizes, mentorship opportunities and engage with area business leaders. Before the event, the competitors developed an idea for a small business or product and constructed a basic business plan. Seven ideas were chosen to compete in the final round. The finalists were:

    First Place: Shayla Scallorn with Anthology Marketing Studio, a digital marketing agency for artists who want to make a living creating.

    Second Place: Mail Alert by Joel Kuneck, Corey Manship, Taylor Lantz and Brandon Edelman. Mail Alert is an online service that provides mail tracking for large university buildings, dorms and apartments.

    Third Place: Dorian O’Connell of Divine Desserts CSA, which creates top quality, local, seasonal desserts in collaboration with local farmers offering Community Supported Agriculture shares.

    In addition to the cash prizes, the winners will be provided the resources available to help prepare them for the Pennsylvania State System Startup Challenge in Spring 2020. Read More.

    Orchestra Concert: Saturday, Dec. 7
    The KU Orchestra will perform at 7:30 p.m., Saturday, Dec. 7, in Schaeffer Auditorium. The concert is free to attend and open to the public. Works include Rachmaninoff, Tchaikovsky and Dvoƙák. More information can be found on our Facebook page.

  • Administration and Finance

    Payment Plans - Spring 2020 Now Open
    Sign up on the Payment Dashboard:  MyKU > select the KU Financial Account tile using the student’s login information. If the student provided a parent access to the Dashboard, the parent can use this link to provide your own credentials. Parent access is created using the lower left box in the Payment Dashboard after the student signs in. The best way to estimate costs and needs for Spring 2020 is to review the Fall 2019 semester activity showing costs and aid. Adjustments can always be made when the actual bill is prepared.

    Winter 19/20
    Winter session is unique at KU. Courses are only online. This session is not an aid-bearing session, which means any aid would go through the fall semester, not the spring. Any unused Fall aid could be considered for Winter as well as alternative loans. Spring aid cannot be used for Winter. Since each student’s situation is different, we do encourage a discussion with Financial Aid Services to assess options. Do not delay as Winter has rolling due dates. Winter costs are online now to review as well as a winter payment options webpage and the winter payment plan mentioned above. Financial Aid Services can be reached at 610-683-4077 or have your student stop by their office to discuss.

    Spring 2020 Billing
    Students who are registered for the Spring 2020 semester were billed with a due date of Thursday, Jan. 2. Information about billing for Spring can be found online.

    New Billing Location and Format
    The bills (statements) are in the Payment Dashboard. The new bill is crisper and simpler to follow and read – please check it out. A sample and more information can be found online. We started using this new feature with our October monthly bills (statements). Bills (statements) are produced only if there is activity in that prior month to report.

    Parent Access to Billing Emails and Texts
    Parents can get emails and texts when billing occurs. The student must go to MyKU > KU Financial Account tile > Payment Dashboard and locate the lower left box called Parent PIN. There, the student can set up a parent to get emails and texts when bills are created and ready. If the student had created the access before, the student must update the parents’ access to include billing and billing notifications as they were not an option before. Questions? The student can call or stop by 225 Stratton Administration Center.

    1098-T and Year-End Tax Information
    Payments must post in MyKU with a 2019 date (within 2019) to be reported for calendar year 2019. The Office of Student Accounts will be closed and unable to post payments received in the mail Dec. 24 through Jan. 1. If the payment posting in 2019 is critical for you, either pay online or mail any payments no later than Monday, Dec. 16. 529 payments should allow no less than two weeks for posting from the date of withdrawal request. 529 payments only release to KU via paper checks. For more information, click here.

    Registration Holds
    Students who still owe money for the Fall 2019 semester (or before) may be blocked from Spring registration and could be asked to move out of their residence hall after finals in December. Students were emailed in mid-November if they should be prepared to move out of their assignment after finals. Any federal loans or grants have to be resolved before Friday, Dec. 6, to guarantee disbursement before the semester ends. Once the semester ends, so does the chance to get federal aid matters completed for Fall. Reach out to Financial Aid Services with urgency at 610-683-4077.

    Bear Bucks Donations
    If a graduating student would like to donate the remaining funds in their Bear Bucks account, please contact the KU Foundation at 610-683-4110 or for more information and the donation form. Other questions about Bear Bucks and refunds from them should be directed to the KU Card office at

    Running low on Bear Bucks or Flex Dollars?
    Bear bucks and flex dollars can be added online throughout the year. Bear Bucks do not expire, but Flex dollars do at the end of the year.

  • Enrollment Management and Student Affairs

    Alternative Spring Break Trips
    Student Volunteer Coalition is organizing Alternative Spring Break (ASB) trips. Instead of your student being on the couch all spring break, encourage them to become a part of ASB. $150 includes the service fee, transportation, lodging and some food. Trips are in groups of five or 10 students and consist of five days of service and one free day to explore the area. ASB service sites include Habitat for Humanity locations and state parks. We have trips to Delaware, Ohio, North Carolina and South Carolina. Students should visit the Community Outreach Center in McFarland Student Union or email

    Message from the Kutztown University Health Center
    The semester break is around the corner. Now is the time to start thinking about making any appointments with physicians, specialists and counselors that your student may need to visit over break for ongoing care. Things your student may want to ask their primary care physician for:

    • flu and update on other vaccinations (please have your student update their records with the health center if they receive any vaccines)
    • medication refills
    • routine testing


    Health care items students may want to bring back to school in January are:

    • A new toothbrush
    • thermometer
    • tissues
    • hand sanitizer
    • hand cream and lip balm

    Prevention is the best cure! For more information on Health and Wellness Services, visit us at

  • Equity, Compliance and Legal Affairs

    Welcome to KU, New Officers
    The Department of Public Safety and Police Services would like to welcome Mr. Edwin Fernandez and Mr. David Gross. Officer Fernandez is a graduate of the Reading Police Academy. Officer Gross has worked in law enforcement for 31 years and recently retired from the South Whitehall Township Police Department. We wish Officers Fernandez and Gross great success as they begin their careers as part of the KU family.

    Teddy Bear Drive
    The Department of Public Safety and Police Services partnered with the Department of Criminal Justice to host the second annual Teddy Bear Drive during the month of November. The Teddy Bear Drive is a community-policing initiative that provides local police departments with new stuffed animals to hand out to children when officers respond to calls for service. This comfort item serves as a therapeutic tool for children in stressful situations.

    Coffee with a Cop
    The Department of Public Safety and Police Services, in conjunction with the Department of Criminal Justice, recently hosted area law enforcement for the third annual Coffee with a Cop, Monday, Nov. 18, in the McFarland Student Union Building. This event offered members of the Kutztown community the opportunity to meet and talk with campus Public Safety officers and the local police.  

    Disability Services Office
    The Office of Disability Services approves accommodations for individuals with disabilities to ensure equal access to programs, services and facilities. If your student received special services in high school through an IEP, 504 plan or other school-based support, or had accommodations while enrolled at another university, they may be entitled to receive similar accommodations at Kutztown University under the Americans with Disabilities Act. To request accommodations at Kutztown University, download the Accommodations Request Form and Documentation Guidelines file. Follow the instructions for completing and submitting the required documents to the Office of Disability Services.

  • Housing and Dining

    2020-2021 Room Selection Process
    Time to start thinking about next year! Step 1 of the housing selection process began last month.

    • Step 1: complete the housing application, including the $75 processing fee. Students have received details in their KU student email.
    • Step 2: creation of student’s My College Roomie Profile. This process is underway. To be eligible for this step of the process, students must have completed their application.
    • Step 3/4: roommate matching and room selection. These steps occur during the Spring 2020 semester. More information will be provided in future newsletters.

    Students who are required to live on-campus for the 2020-2021 academic year, based on the residency-requirement policy, must complete this process. Any student required to live on-campus, according to the residency requirement policy, who has not completed the housing application process or a residency exception, will be assigned a housing assignment (based on availability) and the housing processing fee at the end of the process.

    Winter Break
    Residence halls close for winter break at 6 p.m., Friday, Dec. 13. Students are expected to checkout of their halls within 24 hours of their last final exam. Detailed instructions will be in your student’s KU email inbox. 

    Spring Meal Plan Selection for Current Non-Meal Plan Holders
    Students for Spring 2020 without a meal plan can select a meal plan on their MyKU Housing account by going to the “dining” tab. For more information about meal plans, please visit the dining section of our website. If you need assistance or have any questions, please reach out to

  • University Relations and Athletics

    Enjoy a Pennsylvania Dutch Christmas at KU’s Christmas on the Farm, Dec. 7
    Christmas on the Farm features Pennsylvania Dutch folklife demonstrations, live animals, kid's activities, local folk artists and more. Learn about regional folk culture at the Pennsylvania German Cultural Heritage Center's annual Christmas on the Farm, a celebration of the holiday season and Pennsylvania German Christmas traditions, 10 a.m. to 4 p.m., Saturday, Dec. 7. Christmas on the Farm is a free and fun educational event for the whole family and is sure to be filled with many things to do, see, smell and hear.

  • KU Campus Store

    When is the best time to purchase course materials?
    Friday, Jan. 3, is the best time to view your Virtual Shelf at

    By January, there typically aren’t changes to your student’s course schedule and we have received course material information from most faculty members. We will also have the greatest amount of used copies at this time, along with the best prices. Textbooks can be returned by Friday, Jan. 31, if not needed.

    Why purchase from KU Campus Store?

    • As a nonprofit affiliate of KU, our priority is student success and retention.
    • Savings up to 80% off the price of new with a large selection of rental, used and digital materials.
    • Full refunds for materials in original condition throughout the add/drop period.
    • We contribute our surplus to student scholarships, activities and campus athletics.

    Our goal is for students to have access to the most affordable course materials available to support their academic success.

    Textbook Sellback
    Dec. 2-14, KU Campus Store and Dixon Marketplace

    Textbook sellback is a great opportunity to get cash back on course materials, up to 50%. We buy back books for the best price, no matter where you bought them. For more information, visit our website.

    Textbook Rental Return
    Textbook rentals are due by Saturday, Dec. 14, in the KU Campus Store and Dixon Marketplace. If you would like to buy your rental out, please stop by the KU Campus Store before the due date. Textbooks not returned by the due date will be considered late and subject to fees. For more information, visit our website.

  • KU Foundation

    Parents and Families: Consider a Gift to KU
    In this season of thanks and giving, your kindness and compassion can make an immediate difference for KU students. A gift to the Kutztown Annual Fund, or any area, will help students like yours. Hard work, grit and dedication are essential, but your gift, no matter the size, can genuinely transform the lives of students who need it most. Be a part of their success, make a gift today.

    Connect with Us
    The KU Foundation has been raising funds to support the students, faculty, programs and capital needs of Kutztown University since 1983, and the Alumni Relations team works hard to enhance the experience of KU grads. With the generous support of KU alumni and friends of the university, we've raised millions of dollars for student scholarships, endowment, building projects, academic programs, athletics and more. Check out our website and follow us on Facebook, Instagram, Twitter, YouTube and LinkedIn.

  • Dates to Know

    Last day for graduate students to make up “Incompletes” from the Fall 2018 semester.

    Thursday, Dec. 5

    Jazz I, 7:30 p.m., Schaeffer Auditorium

    Thursday, Dec. 5

    Registration for Spring 2020 will close Dec. 6 and reopen Jan. 6.

    Friday, Dec. 6

    Concerto Competition, 7:30 p.m., Schaeffer Auditorium

    Friday, Dec. 6

    Last day of classes

    Saturday, Dec. 7

    KU Orchestra, 7:30 p.m., Schaeffer Auditorium

    Saturday, Dec. 7

    Holiday Concert, 3:30 p.m., Schaeffer Auditorium

    Sunday, Dec. 8

    Final Examinations begin.

    Monday, Dec. 9

    Second Clinical Experience Assignment ends.

    Thursday, Dec. 12

    Residence halls close at 6 p.m. Anyone with Saturday examinations, or graduating seniors, must make special arrangements with Housing and Residential Services in advance.

    Friday, Dec. 13

    Last day for students to return rental textbooks to KU Campus Store.

    Saturday, Dec. 14

    Graduate and Undergraduate Commencement Ceremony, 9 a.m., O'Pake Fieldhouse

    Saturday, Dec. 14

    Final Examinations end.

    Saturday, Dec. 14

    Last Day of Fall 2019 Semester.

    Saturday, Dec. 14

    Second Half Communication Design Courses end.

    Saturday, Dec. 14

    All Fall 2019 Semester grades must be electronically submitted by 3 p.m.

    Tuesday, Dec. 17

    Fall 2019 grades available through MyKU at 8 p.m. unless notified.

    Tuesday, Dec. 17

    Winter Session 2020 classes begin.

    Wednesday, Dec. 18

    Deadline to add/drop a Winter Session course at midnight without receiving a grade of “W”.

    Thursday, Dec. 19

    Winter 2020 add/drop period with 100% reduction or refund ends at midnight. No reduction of charges or refunds for individual courses after midnight.

    Thursday, Dec. 19

    Winter 2020 “W” period.

    Friday, Dec. 20 - Friday, Jan. 10

    Winter 2020: Last day for students withdrawing from the University to receive 80% reduction in charges or refund.

    Saturday, Dec. 21

    Winter 2020: Last day for students withdrawing from the University to receive 60% reduction in charges or refund.

    Monday, Dec. 23

    University Closed.

    Wednesday, Dec. 25 - Wednesday, Jan. 1

    Winter 2020: Last day for students withdrawing from the University to receive 50% reduction in charges or refund.

    Thursday, Dec. 26

    Winter 2020: Last day for students withdrawing from the University to receive 40% reduction in charges or refund.

    Saturday, Dec. 28

    Winter 2020: First day no reduction in charges or refund for University withdrawals.

    Sunday, Dec. 29

    Spring 2020 bills due.

    Thursday, Jan. 2

    Registration for Spring 2020 reopens.

    Monday, Jan. 6

    Deadline to withdrawal from a Winter Session 2020 course and receive a grade of “W”. There is no withdrawal from individual courses after this date.

    Friday, Jan. 10

    Classes end for Winter 2020 session.

    Thursday, Jan. 16

    All Winter 2020 semester session grades must be electronically submitted by 3 p.m.

    Friday, Jan. 17

    Winter 2020 grades available through MyKU at 8 p.m. unless notified.

    Friday, Jan. 17

Persons with a disability, and who require accommodation, should notify the Disability Services Office two weeks prior to the event at 610-683-4108 or email, TDD number: 610-683-4499, in order to discuss accommodations. Every effort will be made to provide reasonable accommodations.


Nondiscrimination Statement

Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or veteran status. To discuss a complaint of discrimination, please contact the University's Title IX Coordinator located in the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by email at or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by email at


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