July 2020

Volume 2, Issue 12

  • Fall 2020 Reopening Plan

    Guide to Fall 2020 Semester
    Thank you for your patience as we prepared for the return of our employees and students to our campus in the coming months. Our Fall 2020 reopening plan is complete and can be viewed online. We're excited to begin the reopening of our campus this week for our employees and the return of face-to-face instruction and residential life in August. We have studied the recommendations of the Pennsylvania Department of Health, the Centers for Disease Control and Prevention, the Pennsylvania Department of Education and the framework provided by our State System of Higher Education. Our primary focus is to complete our mission of providing a quality education for our students and doing everything possible to provide a nurturing environment for all those who work and learn on our campus.

    We will continue to update the campus through the remainder of summer as we approach the fall semester. If you have additional questions, our Office of University Relations is ready to help at ur@kutztown.edu.

  • Academic Affairs

    Tutoring Services
    Tutoring Services is recruiting peer tutors in all subject areas for Fall 2020. If your student is interested, have them complete the Tutoring Services Employment Application. If you have any questions, please contact tutor@kutztown.edu.

    Success Academy
    Succeed as a Golden Bear! KU's Success Academy is designed to show new students how to achieve their educational goals during freshman year. The Success Academy is free and will take place Aug. 17-19 (a few days before the start of the fall semester). Please tell your student to register at www.kutztown.edu/casa. If you have any questions, contact R. Chad Brown, assistant director for Retention and Student Success, at cbrown@kutztown.edu.

    KU Succeed
    KU Succeed is an academic-recovery program designed to help students return to good academic standing by providing a framework for academic success. This framework includes skill-building seminars, mentoring and educational and personal advising. If your student would like to participate, they can register at www.kutztown.edu/casa. If you have any questions, contact R. Chad Brown at cbrown@kutztown.edu.

    Career Development Center
    The KU Career Development Center is hosting weekly workshops for summer students working toward a Career Certificate. Workshops and Zoom links are listed weekly on the Career Development Center’s website. Please visit www.kutztown.edu/careercenter to learn more.

  • Administration and Finance

    Spring/Summer 2020 Balances
    Please check MyKU to ensure all spring (and summer) charges are paid to remove any holds that may have been added. Fall aid cannot pay spring or summer charges. MyKU > KU Financial Account tile > Payment Dashboard

    Fall 2020 Tuition, Fees, Housing and Meals Billing
    Tuition rates are published on our website for your review. Billing will occur mid-July with a due date of Thursday, Aug. 6. Bills will include tuition, required fees, on-campus housing and meals, based on the student’s enrollment/selection as of that day (changes can affect charges and aid). Remember, only pending aid will reduce the amount due on the bill. Aid that is not in pending status (i.e., awarded aid or loans not yet certified) may require action and will not be considered as a valid payment type reducing charges due. Undergraduate students enrolled in 12-18 credits will see the same tuition line item, although required fees may change based on course selections. After we bill, please don’t forget the Intent to Attend box in MyKU (the double sized tile). Billing help is found here.

    Fall Discounts
    As you are aware, Kutztown University has altered the on-campus schedule for the fall by removing fall break and holding classes, removing class days from Thanksgiving week, modifying the last days of classes to online instruction and implementing online finals. This alters the days a student is on campus; as a result, we are offering a discount on housing, base meal plan and a few select fees. Please review this webpage for more details.

    Bill Location
    MyKU > KU Financial Account tile > Payment Dashboard > Your Bills right hand side – if the bills are not viewed within seven days of the notice, a second reminder email is sent. We now incorporate the payment plans on the bills. You will love this recent enhancement. In addition, for those changes that occur to aid or charges after the billing, you can now get an updated statement in the Your Account box before the next month's bill, most recent activity link. Please do not use View Bills in MyKU – always get your bill from the Payment Dashboard > Your Bills.

    Additional Funding – Apply for Loans Now
    Many students will need additional funding after their awarded aid package from FAFSA are complete. Some will pay the difference, some will use a payment plan (see below) and some will use additional loans. Additional loans should be applied for now so that Financial Aid Services will have time to certify the loan and allow it to show on the Fall 2020 bills, thereby reducing the charges due.

    • Alternative Loans are loans in a student’s name with a credit worthy co-signer (some even have a parent option now). These can take up to three weeks to show as pending aid in MyKU.
    • Parent PLUS loans are loans parent’s take out in their name to help their student. Approvals and denials (parent denials may offer students some additional Stafford Loans). These can take up to two weeks to show as pending on the account.

    Interest does not start until the funds are disbursed (i.e., September and February). Do not delay; apply for these extra loans in July. Apply for the full school year now, loan period August 2020 to May 2021, Financial Aid will split the loan in half for you. You can easily reduce the loans later by completing a loan change form, once the actual charges are on the account and you see all of the figures in one place.

    More information on additional funding options. You can also get more information by calling Financial Aid Services at 610-683-4077.

    The Difference Between Pending & Awarded Aid
    Once the FAFSA is completed, an aid package is prepared for a student by Financial Aid Services. This is awarded aid. This aid will not reduce charges on a bill at this point. To move from awarded aid to pending aid, students must complete all requirements, such as verification if selected, Master Promissory Note & Entrance Counseling (if not already completed at KU), submit their final high school transcript, be enrolled in courses and lastly, the student must be eligible for aid (financial aid progress). Only aid that is shown as pending or anticipated will be considered as payment toward the charges due. Check to see if the student owes any items to financial aid or other areas regularly. MyKU > KU Tasks tile – click on the blue line To Do’s for more details on what’s needed and who to contact for help!

    Fall 2020 Payment Plans
    Payment plans remain open for the Fall 2020 semester charges. The four-payment plan ends Tuesday, July 7. From the July 8 to Aug. 6 due date, the plan will be a three-payment plan. Take advantage now if you can. A student can sign up for a plan now and adjust the plan once the actual bills are prepared. There is no fee to increase or decrease the plans as needed should a surprise scholarship show up or the bill increases due to a housing change for example. MyKU > KU Financial Account tile > Payment Dashboard > Installment Payment Box.

    Parent PINS – Payment Dashboard Access
    Students can sign their parents up to get their own access to the Payment Dashboard including getting billing email notifications and even billing texts as to not solely rely on the students to share their notice. Students: go to MyKU > KU Financial Account tile > Payment Dashboard > Parent PIN box lower left.

    Student Accounts Office Hours
    We know this pandemic has altered a lot of businesses, including Kutztown University. While we still highly encourage emails as our best and quickest way to lend assistance, we will be available shortly to answer phones without you having to leave a message for a call back. Please understand our office will be operating on a smaller staff in-house, so call wait times may be longer than you traditionally experience. As we begin to transition back to the office, we will not yet be open to the public. Please do not make plans to come to our office without first checking to see if the campus has officially reopened. We don’t want you to waste a trip. Lastly, when we do reopen, we will have expectations for our visitors, such as masks required and we still will not have customers in our offices for meetings. We will require Zoom meetings and phone calls if emails do not suffice. We wish you and your family good health.

    Parking Permits
    We know this is always a common concern around billing season. The August edition of the Parents and Family Bulletin will have information regarding when permits will be available to purchase online and more. Stay tuned.

  • Enrollment Management and Student Affairs

    Stay Golden. Be BearAware.
    BearAware is a brief interactive program for all students (but especially helpful for incoming students and parents) to learn about the Student Code of Conduct and other important information for students to stay safe and be golden! Students who complete the program and a brief BearAware Learning Check that follows, can enter to win one of four $50 KU Campus Store gift cards (must be an enrolled KU student to win). Take the course and be BearAware! Go to www.kutztown.edu/studentconduct for details.

    Health and Wellness: Online Required Medical Forms
    New students will receive instructions on how to complete the requirements for the Health and Wellness Center via their KU email account. You can login and access the online forms at pnc.kutztown.edu. Please refer to the email for details. Call 610-683-4082, option 2 for assistance. 

    Health and Wellness: COVID-19 Recommendations
    As students pack for move-in day at KU, please remember to pack these essentials:

    • Tissues.
    • Hand sanitizer with 60% alcohol or more.
    • Wipes to clean surface in their residence hall room.
    • Extra masks, if available.
    • Thermometer.

    The Health and Wellness Center is available during summer months, 9 a.m. to 3 p.m., Monday through Friday. Feel free to call with any questions or concerns at 610-683-4082.

    Financial Aid
    Our goal is to provide the swiftest response to your inquiries as possible. July and August are very busy times for the Office of Financial Aid. In order to avoid longer wait times, we ask that you reach out to us as early as possible, especially before Wednesday, July 15, between the hours of 8 a.m. to 4 p.m. Please call 484-646-3304, email financialaid@kutztown.edu or use our new chat feature: https://www.kutztown.edu/?chat=FinancialAid

    Zoom Sessions

    Thursday, July 2, 2 p.m., and Thursday, July 16, 3 p.m.

    • I Got My Financial Aid Offer, Now What? How Do I Pay the Bill?
    • Panelists: Bernard McCree, Jim Carideo and Susan Haas (Financial Aid Services)

    Thursday, July 16, 2 p.m.

    • Finding Campus Work and Volunteer Opportunities at Kutztown
    • Panelists: Bernard McCree, director, Financial Aid Services
      •     Jerry Schearer, associate dean for Inclusion & Outreach
      •     Chad Ganley, assistant director, Career Development Center
  • Equity, Compliance and Legal Affairs

    Disability Services Office
    In Fall 2020, the Office of Disability Services (DSO) will be eliminating paper accommodation letters and will be moving to an electronic accommodation letter request system. Students who are registered with the DSO should watch their KU email account for instructions on how to send their accommodation letters to their professors through MyKU. Summer accommodation letters will be emailed to registered students. If you have any concerns, please contact DSO@kutztown.edu for assistance.

    Public Safety and Police Services
    Chief John Dillon and deputy chief David Drezek handed out COVID-19 service award bars as a token of appreciation to all Public Safety and Police Services personnel during the COVID-19 pandemic. KUPD officer Jeffrey Buckley graduated at the top of his class from the five-day IPMBA certification course held at the Allentown Police Academy.

  • Housing and Dining

    Returning Student Housing Assignments
    At this time, all returning student housing assignments have been finalized. If your student still wishes to live on campus, please have them contact our office as soon as possible at housing@kutztown.edu.

    Incoming Student Housing Assignments
    At this time, most new student housing assignments have been finalized. If your student still needs a housing assignment, please have them contact our office as soon as possible at housing@kutztown.edu.

    2020-2021 Housing Assignment Cancellation
    Any student no longer planning to live on campus, who meets the residency-requirement exceptions, can cancel their housing assignment. Cancellation may be subject to a housing cancellation fee. Any student who wishes to cancel their housing should contact our office at housing@kutztown.edu.

  • University Relations and Athletics

    Kutztown University Radio (KUR) Looking for New Members
    KU's award-winning campus radio station, KUR, is looking for new members. Let your broadcast-loving Golden Bear family member know that KUR is looking to add to its family of broadcasters and behind-the-scenes production crew. No experience required! Email kur@kutztown.edu for information.

  • KU Campus Store

    When is the Best Time to Purchase Course Materials?
    Friday, July 31, is the best time to view your Virtual Shelf at kubstore.com/Virtual-Shelf. By that time, there typically are not changes to your student’s course schedule and we have received course material information from most faculty members. We will also have the most amount of used copies at this time, along with the best prices. Textbooks can be returned by Friday, Sept. 4, if necessary.

    Why Purchase from KU Campus Store?

    • As a nonprofit affiliate of KU, our priority is student success and retention.
    • Savings up to 80% off the price of new with a large selection of rental, used and digital materials.
    • Full refunds for materials in original condition throughout the add/drop period.
    • We contribute our surplus to student scholarships, activities and campus athletics.

    Our goal is for students to have access to the most affordable course materials available to support their academic success.

    Inclusive Access – Course Materials
    Inclusive Access is a collaboration between your professor, KU Campus Store, the Office of Student Accounts, and publishers to provide required course materials at a significantly reduced cost.  When a professor makes the decision to participate in this program, all students registered for the class automatically receive access to these materials digitally, on the first day of class. For your convenience, you will be billed for your materials on your MyKU account. For more information, visit https://kubstore.com/inclusive-access.

  • KU Foundation

    Kutztown Folk Festival Moves Online
    Due to the COVID-19 restrictions and the related health concerns of its spread, in-person events at the 2020 Kutztown Folk Festival have been canceled. The Festival will host online events and activities through Monday, July 6, including its nationally-recognized Quilt and Barn Star Auction. Our online store will have a limited amount of beautiful, handmade quilts made especially for the Kutztown Folk Festival as well as our limited edition COVID-19 T-shirt. Watch our Facebook page for activities, contests, entertainment and more.

    Stay Updated on Foundation News
    New and returning parents of KU students: Do you want to learn about the impact that the Kutztown University Foundation has on student scholarships, athletics and experiences? Complete this form and return it to info@kuf.org to receive communications that show the impact of philanthropy and how you can get involved to help today’s students.

    Connect with Us
    The KU Foundation has been raising funds to support the students, faculty, programs and capital needs of Kutztown University since 1983, and the Alumni Relations team works hard to enhance the experience of KU graduates. With the generous support of KU alumni and friends of the university, we've raised millions of dollars for student scholarships, endowment, building projects, academic programs, athletics and more.

    Check out our website and follow us on Facebook, Instagram, Twitter, YouTube, and LinkedIn!

  • Dates to Know

    KU Central Calendar
    A full listing of upcoming events and academic deadlines can be found on KU's central calendar.


    Independence Day Observed - University Closed.

    Friday, July 3

    Independence Day – University Closed.

    Saturday, July 4

    Summer Session 2 2020 begins.

    Tuesday, July 7, to Friday, Aug. 7

    Deadline to add/drop a Summer Session 2 course without receiving a grade of “W”.

    Wednesday, July 8

    Deadline to withdrawal from a Summer Session 10-Week course and receive a grade of “W”. There is no withdrawal from individual courses after this date.

    Thursday, July 9

    Summer Session 2 “W” period.

    Thursday, July 9, to Monday, July 27

    Last day for undergraduate and graduate students to apply for Summer Session 2 2020 graduation.

    Friday, July 17

    Deadline to withdrawal from a Summer Session 2 2020 course and receive a grade of “W”. There is no withdrawal from individual courses after this date.

    Monday, July 27

Persons with a disability, and who require accommodation, should notify the Disability Services Office two weeks prior to the event at 610-683-4108 or email DSO@kutztown.edu, TDD number: 610-683-4499, in order to discuss accommodations. Every effort will be made to provide reasonable accommodations. Please note: Kutztown University does not provide wheelchairs or other mobility devices.

Notify the university of an accessibility concern

Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or veteran status. To discuss a complaint of discrimination, please contact the University’s Title IX Coordinator located in the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by email at pena@kutztown.edu or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by email at OCR@ed.gov.

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