May 2019

Volume 1, Issue 3

  • University Updates

    Summer Hours: 8 a.m. to 4 p.m.
    KU will initiate summer hours beginning Monday, May 13, the Monday following commencement. These hours will remain in effect until Friday, Aug. 16, a week before the start of classes. Summer hours for most offices on-campus will be 8 a.m. to 4 p.m. If assistance is needed during the summer, please plan accordingly. For individual office accommodations during hours outside of normal working hours, please contact the office directly.

    Fall 2019 Course Registration: May 31 Deadline
    Undergraduate registration for Fall 2019 courses in MyKU will close on Friday, May 31, and will not reopen until Aug. 5. KU urges students to complete registration by May 31; only department chairpersons and deans’ offices will be able to make registration changes between June 1 and Aug. 4. This will allow departments and colleges to review low-enrolled courses for Fall 2019. If students want to register between June 1 and Aug. 4, they will need to contact the office of their major to receive assistance from the department chair.

  • Academic Affairs

    Plan Now for Spring 2019 Commencement: May 10-11
    Kutztown University will celebrate its spring commencement exercises on Friday, May 10, and Saturday, May 11. All ceremonies will take place in O'Pake Fieldhouse. Full information can be found at, and questions should be directed to Graduate and doctoral students will receive their degrees at 5 p.m., Friday, May 10. Undergraduate students in the Colleges of Education and Liberal Arts and Sciences will graduate at 9 a.m., and undergraduate students in the Colleges of Business and Visual and Performing Arts will graduate at 2:30 p.m., Saturday, May 11.

    Commencement Tickets
    Each degree candidate will be allotted admission tickets for relatives and friends to attend the commencement ceremony. The number of candidates applying for graduation determines the actual number of tickets each student receives. Tickets were distributed to students at the Graduation Festival on March 25-26. If students were unable to attend the Graduation Festival, tickets will be included with their purchase of academic regalia in the KU Campus Store Monday, April 29, through Friday, May 10, during normal business hours.

    Summer Assistance for Students
    The Center for Academic Success and Achievement (CASA) is open throughout the summer to assist students with study skills strategies. A helpful suggestion to stay on track academically and prepare for fall classes during the summer:

    Organize your notes from the previous year. Students should keep all of their notes from the previous year and organize them into a convenient system that works for them. They might simply create a binder that organizes notes by class or scan notes into their computer and save them to a disk or folder. There could be information that would apply to future courses. This is especially true when it comes to prerequisite classes that build upon each other as students move throughout their program of study.

    Become a Peer Tutor
    Tutoring Services is currently recruiting peer tutors for Fall 2019. If your student is interested in this employment opportunity, please have them complete the Tutoring Services Employment Application. If your student has any questions, please contact, or stop by the office located in 30 Rohrbach Library.

    Supporting your Student
    With the semester being over, make sure to let your college student know how proud you are of all they have accomplished. Often, students feel an added pressure of making their families proud on top of academic and social demands. Supporting, encouraging and celebrating them can significantly help them succeed here at KU. Check out the First Gen website for resources, tips and articles on what it is like for first-generation students to navigate college.

    Join a KU Music Ensemble
    Did you know that KU music ensembles are open to all students regardless of major? The Department of Music would like to invite all students who are interested, to participate in our music ensembles. For more information, please contact us at 610-683-4550 or email at any time. We will connect you directly with our ensemble directors.

    Join a KU Band
    The KU bands invite all KU students, regardless of degree program, to participate during the 2019-2020 academic year. The KU Marching Unit (KUMU) is holding auditions for the 2019 Color Guard and Twirlers squads (June 16) and for the Percussion section (May 25, June 22, and July 20). Audition registration links can be found below. Part placement is determined by section leaders after you join. For further information on how to join the KU Concert Bands, please email professor Daniel Neuenschwander at

  • Administration and Finance

    Summer 2019 Course Registration Now Open
    Summer 2019 course registration is now open. Summer costs are published online as well as a page dedicated to summer session payment information. Due dates are assigned based on the date of the registration. Payment plans are available and we encourage planning in advance to get the most payments. Students do not have to be enrolled yet to sign up for the payment plan.

    Graduating Seniors Exit Interviews
    Students planning to graduate in May will want to ensure that they have cleared all balances in MyKU. Those that have received a Perkins Loan at any time during their enrollment will require completion of exit counseling. This would be in addition to an exit interview for Stafford Loans.

    Bear Bucks Refunds
    Students who are graduating or withdrawing from Kutztown University may request a refund of the unused funds in their Bear Bucks account. The student will need to complete the “Bear Bucks Account Closure” form either in the KU Card Office located in 107 Academic Forum, or they can request one from their KU email account by emailing the KU Card Office at There will be a $10.00 account closure fee, which is deducted from your Bear Bucks remaining balance. Once the form is approved, the refund will be processed and mailed to the home address on your MyKU account within 2-4 weeks.

    Fall 2019 Billing and Payment Plans
    Fall 2019 bills will be prepared mid-July after the PA Board of Governors sets the tuition rates for next year; however, payment plans are now open! Our six-payment plan is open April 30 through May 15. The sooner you sign up, the more payments you can break the amount due. Estimated 2019-2020 tuition and fee costs are on our website. Need help calculating the amount you need the plan for? Contact Student Accounts – they are happy to help – at or 610-683-4133.

    Fall 2019 Financial Aid Reminder – To Do’s
    Many of our students use federal aid to help pay their bills. The FAFSA for next school year opened in October 2018 and is still open if needed. Students and their families may be asked for supporting documentation to verify their FAFSA. These verification items are listed in MyKU under the “To Do” area in the “Holds” section. They should be turned into Financial Aid Services with urgency. Once all items are received, verification may take a few weeks, which means that pending aid will not be seen for a few weeks. You want the pending aid to reflect on the Fall bills in July. Do not delay or wait to turn these items in. Contact the Office of Financial Aid Services directly if you have additional questions at 610-683-4077.

    Spring 2019 Balances
    Some students still have balances due from the spring semester; they may not even remember them. These could be for items such as, but not limited to, ID replacements, health center visits and parking tickets. Please encourage your student to log in to MyKU > KU Financial Account tile to see if they have a balance. Clearing these up now, to avoid holds or late fees is recommended.

  • Enrollment Management and Student Affairs

    Important Financial Aid Update
    The federal government rules for Financial Aid can be confusing. Important information to know is available here. If your KU student has not filed their FAFSA for 2019-2020, they should do so immediately at

    Does Your Student Have a KU Scholarship?
    Students with KU scholarships were notified via email that they must file their FAFSA by April 15, in order to have their KU scholarship renewed. Note:  All other scholarship renewal criteria (i.e., GPA and credits earned) will be reviewed over the summer. We are extending the FAFSA-filing deadline for scholarship recipients until May 21, as a one-time courtesy for students who have scholarships. If you have any questions, contact the Office of Financial Aid Services at 610-683-4077 or

    Is Your Student a Pell Grant Recipient?
    Pell Grant recipients may be able to use the grant if they register for six credits or more in the summer. In some cases, the Pell grant could cover more than 50 percent of the tuition and fees for summer courses. Please have your student contact the Office of Financial Aid Services to determine eligibility for summer Pell grants.

  • Housing and Dining

    2019-2020 On-Campus Housing Room Selection – Returning Students
    Returning students who still wish to participate should contact the Housing Office at or 610-683-4027. Arrangements for participation can be made since the deadline has passed. Students who are required to live on-campus, but did not participate in room selection, were assigned housing based on availability in March.

    2019-2020 On-Campus Housing Room Selection – New Students
    New students who plan to live on-campus for the 2019-2020 academic year should check their email for specific instructions and details regarding the room selection process. In three simple steps, the process is:

    1. Student creates My College Roomie Account
    2. Student responds to matches for roommates, finalizing roommate request
    3. Student completes their own room selection at the end of June

    2019-2020 Commuting Students Housing Information – New Students
    Students who do not plan to live on-campus, must complete a residency-exception request for the 2019-2020 academic year. Instructions to complete this process can be found on our website. New students who do not complete this process will be assigned housing by the second week of July.

    2019-2020 On-Campus Housing Cancellation
    Students who do not wish to live on-campus for the 2019-2020 academic year, but have completed the housing process, must cancel their housing in the Housing Office, 106 Old Main, prior to June 30. After this deadline, students who cancel their housing will be assessed a cancellation fee. Students who are required to live on-campus, under the residency requirement policy, must have an approved residency exception on file prior to canceling their housing.

    Residency-Exception Requests
    Students seeking an exception to the residency requirement can complete the Residency Exception Application on their MyKU Housing page under the applications tab. Some reasons for exception require a notarized document. Please include all required attachments.

    Meal Plan Selection
    Students can select their meal plan by logging on to their MyKU Housing page and selecting the dining tab. Meal plan selection dates are as follows:

    • Returning Students: April 1-July 15
    • New Students: July 3-15
      • All students living in traditional halls are required to select a MyTime Dining 24/7 Meal Plan option.
  • University Relations and Athletics

    KU Presents! 2019-2020 Season Announced
    Stray Cat Lee Rocker is set to spin his giant upright bass Thursday, Oct. 3, to open the 2019-2020 KU Presents! season in Schaeffer Auditorium. Visit for the complete listing of performances. Season subscriptions (same great seat for all eight shows) will be available in July. Tickets to individual shows will be available Aug. 13. KU students can purchase $10 tickets with a KU ID at the MSU Information Desk starting Aug. 26.

    21st Annual Great Golden Bear Golf Scramble set for Friday, June 7
    Kutztown Athletics is set to host its 21st Annual Great Golden Bear Golf Scramble at the Reading Country Club on Friday, June 7. The golf scramble includes lunch and dinner, opportunities to win great prizes and a full day of golf and fun. All proceeds directly benefit student-athlete scholarships. For more information please visit

  • KU Campus Store

    Inclusive Access – Course Materials
    Inclusive Access is a collaboration between your professor, KU Campus Store, the Office of Student Accounts and publishers to provide required course materials at a significantly reduced cost. When a professor makes the decision to participate in this program, all students registered for the class automatically receive access to these materials digitally. For your convenience, you will be billed for your materials on your MyKU account. For more information, visit

  • KU Foundation

    Thank You for your Support
    It’s Good to be Golden! Our KU community came together as one two weeks ago to show the world what it means to be Golden. More than 1,500 donors raised more than $150,000 and came together to support all things Golden at KU in just 1866 minutes. The campaign's success would not have been possible without the support of our alumni, students, faculty, staff, parents and friends of the university. The KU Foundation is still processing, but we hope to have a breakdown of the various groups who participated. We celebrate and thank those who have played a huge role in making this campaign a success as well as made a gift.

  • Dates to Know

    Final Exams

    May 6-10


    May 10-11

    Grades Available in MyKU

    May 14 (after 8 p.m.)

    Memorial Day (No Classes, University Closed)

    May 27

    Summer Session I and 10-Week Session Begin

    May 28

    Add/Drop Deadline (Summer I)

    May 29

    Fall 2019 Course Registration Closing

    May 31

    Add/Drop Deadline

    May 31

    Course Withdraw Deadline (Summer I)

    June 14

Persons with a disability, and who require an accommodation, should notify the Disability Services Office two weeks prior to the event at 610-683-4108 or email, TDD number: 610-683-4499, in order to discuss accommodations. Every effort will be made to provide reasonable accommodations.

Nondiscrimination Statement

Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or veteran status. To discuss a complaint of discrimination, please contact the University's Title IX Coordinator located in the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by email at or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by email at


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