May 2020

Volume 2, Issue 10

  • Coronavirus Information Center

    Celebrating the Kutztown University Class Of 2020
    Nearly 1,300 Kutztown University students have been approved to receive their diplomas following the conclusion of the 2020 spring semester this Friday. Nearly 1,100 students are slated to receive their bachelor’s degrees, while 177 students will receive their graduate degrees, including 11 doctorate degrees. The university is celebrating its spring graduates with various activities online on its commencement coverage webpage.

    Campus Update on Coronavirus
    Kutztown University built a website to report all information related to the coronavirus. KU's Coronavirus Information Center is updated daily with news on classes, events, commencement, refunds, health guidelines and more. Students have received daily updates this semester from KU with up-to-date information on academic resources, FAQ information and more. These updates will continue twice-a-week throughout the summer. Please encourage your student to read these email updates for the latest campus information. At this time, there are no confirmed cases of coronavirus on campus.

    Frequently Asked Questions
    Commonly-asked questions can be found on our Coronavirus Information Center page with information for parents, students and employees.

    KU Print Center - Graduation Gift Boxes
    Celebrate KU graduates! During this difficult time, we also want to help make KU students who are graduating in May feel special. We can produce, assemble and mail a graduation gift box for your student. We can customize each box and contents. Please email or call Ilene Stroh at 610-820-5599 or visit our website for ordering information.

  • Academic Affairs

    Tutoring Services
    Become a Peer Tutor. Tutoring Services is currently recruiting peer tutors for Fall 2020. If your student is interested in this employment opportunity, please have them complete the Tutoring Services Employment Application. If your student has any questions, please contact R. Chad Brown, assistant director for Retention & Student Success at

    The Center for Academic Success & Achievement (CASA)
    CASA is open throughout the summer. Students can contact the office by emailing to discuss strategies and success tips for fall classes with a coordinator for Student Success. CASA also offers valuable online resources

    Career Development Center
    There are many ways students can continue to develop their skills and competencies this summer. One idea is to volunteer in your community. Start with your local United Way, community centers, churches, nursing homes, food banks and animal shelters to see what the needs are and how you can assist, even remotely. The KU Career Development Center staff is available this summer to listen, recommend, inform, suggest, coach, etc. to assist your student with their individual needs and questions through a career coaching appointment via telephone or Zoom. Please email some available dates and times to

  • Administration and Finance

    Fall 2020 Billing & Payment Plans
    Fall 2020 bills will be prepared around late June for returning students and early July for new incoming students. The due date will be Thursday, August 6. Tuition was recently announced to remain flat (no increase), as was KU Tuition Technology Fee, however, some of our other fees did increase. You will find your bills ever so slightly higher than last year. Housing and meals will also impact costs if a student changed their room assignment or meal plan.

    Our payment plans are now open! Our six-payment plan is open through Thursday, May 7; the plan then becomes a five-payment plan for a month; then four payments, and so on. The sooner you sign up, the more payments you can break the amount due into. You can use our current year costs for the semester, subtract your estimated aid for the semester (half of the annual awarded aid) and use that figure for the plan setup today.

    Remember, returning students won’t see their 2020-2021 award packages for next year until after spring grades post and eligibility is run to see who retains financial aid progress and aid eligibility. These students can use their current aid package for setting up a payment plan, but understand, this may change and you will need to revisit the plan to adjust the plan up or down as needed. We can help calculating the amount you need the plan for; email

    Fall 2020 Financial Aid Reminder – To Do’s
    Many of our students use federal aid to help pay their bills. The FAFSA for next school year opened October 2019, and is still open if needed, but the deadline to have a FAFSA processed for any state grant eligibility is closing in days. Students and their families may be asked for supporting documentation to verify their FAFSA. These verification items are listed in MyKU > KU Tasks tile – blue line; the To Do area. They should be turned into Financial Aid Services with urgency. Once all items are uploaded, verification can take a few weeks. This means that pending aid will not be seen for a few weeks – and you want the pending aid on the Fall bills in June/July. Do not delay or wait to turn these items in. Contact Financial Aid Services directly if you have additional questions at 610-683-4077.

    Spring 2020 Balances
    Some students still have balances due from the spring semester, they may not even remember them. These could be for items such as, but not limited to, ID replacements, health center visits and parking tickets. Please encourage your student to log into MyKU > KU Financial Account tile to see if any funds are due. Selecting Charge Due will show the details of those amounts. Selecting Payment Dashboard will show Your Bills; payments are made in the Your Account box. Clearing these up now, to avoid holds or late fees later, is recommended.

    Summer 2020 Registration & Costs
    Summer 2020 registration remains open. Please remember that all summer courses are online only for 2020. Summer costs are published online as well as page dedicated to summer session payment information. Due dates are assigned based on the date the registration occurs. We do offer a payment plan to help spread out the costs.

    Graduating Seniors Exit Interviews
    Students planning to graduate in May will want to ensure that they have cleared all balances in MyKU. Those that have received a Perkins Loan at any time during their enrollment will require completion of an exit counseling. This would be in addition to an exit interview for Stafford Loans.

    Bear Bucks Refunds
    Students who are graduating or withdrawing from Kutztown University may request a refund of the unused funds in their Bear Bucks account. The student will need to complete the “Bear Bucks Account Closure” form they can email this completed form to The $10 account closure fee is being waived at this time due to the COVID-19 pandemic. Once the form is approved, the refund will be processed and mailed to the home address on your MyKU account within two-to-four weeks; depending on volume, this may take longer as we are not currently working in the office.

  • Enrollment Management and Student Affairs

    New Financial Aid Feature
    Financial Aid for current students will be available in late May after grades have been processed. This year, award information will be featured using Campus Communicator, a digital award process. Students will receive a text message, an email to their KU and personal email and parents who list an email on the FAFSA will also receive information. If you or your KU student haven’t completed your KU student’s FAFSA for 2020-2021, please visit and use your user ID and password to complete. PHEAA State Grant application has been extended to Friday, May 15. Please complete FAFSA to activate state grant application.

  • Equity, Compliance and Legal Affairs

    Disability Services Office
    Delta Alpha Pi International Honor Society for Students with Disabilities held an induction ceremony for new members. Inductees graduating in May 2020 were inducted through a Zoom meeting in April, where the accomplishments of the graduating senior members were also recognized. During the Fall 2020 semester, all other new members will be inducted in a formal ceremony on-campus. For more information about Delta Alpha Pi International, please visit

    Public Safety and Police Services
    Kutztown University Public Safety, in conjunction with the Kutztown University Emergency Management Team, is proud to have worked with the Berks County PPE Resource Center in donating six (6) 3D printers, which as of late April had already produced 18,500 masks. Additionally, sixty (60) N-95 masks were donated to the Kutztown Ambulance Company and 2,180 masks and 3,300 gloves were donated to the Berks County EMA, demonstrating how important it is to work together with our Berks County partners for the betterment of all Berks County and Commonwealth residents. 

  • Housing and Dining

    2020-2021 Returning Student Room Selection Process
    This process has been completed. Any returning students who wish to live on campus, but do not currently have an assignment, should contact our office at

    As you work with your students for their housing next year, please keep in mind that KU responded to this unprecedented health situation in ways that benefited the students. Housing refunds were made directly to the students, students that had nowhere to go continue to be housed at KU and we managed their food needs. We care deeply for our students and know we can serve them well in positive and negative times. You will find that we always have their best interest in mind. We bring this to your attention knowing that some students are thinking about where to live next year. We have plenty of space for your student on-campus for next year. If you have any questions please reach out to

    2020-2021 Returning Student Housing Cancellation Process
    Any returning student who completed the housing application process and currently has an on-campus housing assignment, but no longer wishes to live on-campus, should complete the housing cancellation process by Tuesday, June 30, to avoid the housing penalty.

    2020-2021 Incoming Student Networking Opportunity
    New Golden Bears are being invited (via email) to join the Golden Bear Network powered by My College Roomie. Although this platform will be where our students match with future roommates, both on-campus and commuting students are invited to create a profile, match with friends and engage in this online Golden Bear community. The invitation and login information will be sent to student’s personal emails. If your new student does not receive the email, please have them reach out to our office at

    2020-2021 New Student Room Selection Process
    New student room selection processes began in April. The process will be complete by the middle of June. The timeline for incoming student room selection can be found on our website.

    2020-2021 New Student Residency Requirement
    Kutztown University has a residency requirement. Students who wish to seek an exception to this policy, within the guidelines listed on our website, are required to apply for permission to commute daily to campus. All new students will be assigned housing for the 2020-2021 academic year if there is not a completed and approved residency exception on file.

    Fall 2020 Meal Plan Selection for Returning Students
    April 20, 2020 through July 15, 2020 -- Current Students meal plan selection window. After this window, students required to have a meal plan will be assigned the MyTime Platinum meal plan. 

    • How to Select a Meal Plan: Dining Plan Selection Video Guide
      • Go to
      • Enter student email and password
      • From the left menu select “Dining”
      • Select “Dining Plans” on the left side of the screen
      • At the top right of your screen change term to “Fall 2020” under “Purchased Meal Plans”
      • On the same screen, select the meal plan you would like from the list of possible selections.
        • Please note that if you plan on living in a Traditional Residence Hall you must select either the MyTime Dining Diamond, MyTime Dining Platinum, or MyTime Dining Gold. If you do not select one of these plans, you will be assigned the MyTime Dining Platinum when the meal plan selection window closes.  
      • At the bottom of the same screen select “Purchase Meal Plan”
  • University Relations and Athletics

    Stay Connected
    Follow Kutztown University on social media for all the latest updates and to stay connected to the KU community. Find us at and @KutztownU on Instagram and Twitter. #TogetherWeRoar

    Kutztown University Radio
    KU's award-winning campus radio station, KUR, remains active during the pandemic, providing 24/7 live programming as well as podcasts of some of our best shows. Links to the live broadcast as well as podcasts can be found at Additionally, KUR is seeking students who want to be a part of the radio team for the upcoming fall semester! Interested students can email

    We update our Frequently Asked Questions daily at If you have specific questions, please contact the Office of University Relations at

  • KU Campus Store

    Online Website Open
    We are fulfilling online orders daily Monday through Friday. We are offering free shipping on all orders of $50 or more. Due to Governor Wolf's mandate to close non-essential businesses, our in-store operations are closed until further notice. Shop online at

    Textbook Rental Return
    The deadline to return your textbook rental is extended to Friday, May 15. Prepaid shipping labels were emailed to student email addresses, so you can conveniently return your rental textbooks. If you wish to keep your rented textbooks permanently, you may do so by converting your rental to a purchase by contacting us at For more information, visit 

    Virtual Sellback
    KU Campus Store is proud to launch Virtual Sellback, hosted by Nebraska Book Company. Students can conveniently view their textbook sellback quote online and receive a prepaid shipping label. The program ends Friday, May 22. For more information, visit 

    Commencement Regalia Available for Purchase
    Students who are eligible to graduate this semester can purchase their regalia online at, and have it shipped to their home. Students will receive an invitation to attend the rescheduled commencement ceremony, once that date is determined. Those who RSVP to the invitation will receive their guest tickets in the mail.

    Inclusive Access – Course Materials
    Inclusive Access is a collaboration between your professor, KU Campus Store, the Office of Student Accounts and publishers to provide required course materials at a significantly reduced cost. When a professor makes the decision to participate in this program, all students registered for the class automatically receive access to these materials digitally, on the first day of class. For your convenience, you will be billed for your materials on your MyKU account. For more information, visit

  • KU Foundation

    Welcome to the Roar!
    Help us send a ROAR out to the amazing and resilient Class of 2020! Download this form, write a message to the class – or a specific senior – and post it to your social media Friday, May 8. Use #SeniorRoar and tag Kutztown University Alumni Association! We will compile your photos into an album that we’ll publish for our seniors Saturday, May 9. Not on social media, but still want to be part of the ROAR? Email your photo to to submit your photo.

    Connect With Us
    The KU Foundation has been raising funds to support the students, faculty, programs and capital needs of Kutztown University since 1983, and the Alumni Relations team works hard to enhance the experience of KU grads. With the generous support of KU alumni and friends of the university, we've raised millions of dollars for student scholarships, endowment, building projects, academic programs, athletics and more.

    Check out our website, and follow us on Facebook, Instagram, Twitter, YouTube and LinkedIn!

  • Dates to Know

    KU Central Calendar
    A full listing of upcoming events and academic deadlines can be found on KU's central calendar.


    Second clinical experience assignment ends.

    Thursday, May 7

    Second half communication design courses end.

    Saturday, May 9

    Final examinations end.

    Saturday, May 9

    Last day of Spring 2020 semester.

    Saturday, May 9

    Spring 2020 grades available through MyKU at 8 p.m., unless notified.

    Tuesday, May 12

    Final decisions for cancellation of classes for the Summer 1 & 10-Week 2020 sessions.

    Friday, May 15

    Deadline to elect the Pass/NC grading for Spring 2020 courses.

    Tuesday, May 19


    Monday, May 25

    Summer Session 1 2020 begins.

    Tuesday, May 26

    Summer Session 10-Week begins.

    Tuesday, May 26

    Last day to drop a course with 100% reduction or refund ends at midnight. No reduction of charges or refunds for individual courses after midnight (Summer Session 1 Only).

    Wednesday, May 27

    Deadline to add/drop a Summer Session 1 course at midnight without receiving a grade of “W”.

    Wednesday, May 27

    Last day for students withdrawing from the University to receive 80% reduction in charges or refund (Summer Session 1 Only).

    Thursday, May 28

    Summer Session 1 “W” period.

    Thursday, May 28 - Friday, June 12

    Make-up classes will be held for Summer Session 1.

    Friday, May 29

    Last day for students withdrawing from KU to receive 60% reduction in charges or refund (Summer Session 1 Only).

    Monday, June 1

    Last day for students withdrawing from KU to receive 50% reduction in charges or refund (Summer Session 1 Only).

    Tuesday, June 2

Persons with a disability, and who require an accommodation, should notify the Disability Services Office two weeks prior to the event at 610-683-4108 or email, TDD number: 610-683-4499, in order to discuss accommodations. Every effort will be made to provide reasonable accommodations.


Nondiscrimination Statement

Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or veteran status. To discuss a complaint of discrimination, please contact the University's Title IX Coordinator located in the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by email at or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by email at


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