Academic Warning, Probation, and Dismissal of Undergraduate Students

Kutztown University Policy ACA-042

  1. Purpose

    The purpose of this policy is to define the standards for good academic standing, academic warning, academic probation, and dismissal of undergraduate students for poor academic performance. 

  2. Scope

    This policy applies to all undergraduate students. 

  3. Key words and phrases:

    CGPA – stands for cumulative grade point average. Good Academic Standing - maintaining a minimum CGPA of 2.00 or higher for all work taken at Kutztown University. 

    Warning, Probation, and Dismissal – actions taken by Kutztown University when a student’s CGPA is below good academic standing at the end of the fall or spring term. The University will notify, in writing, each student who is on warning, is on probation, or is dismissed for academic reasons. Academic warning, probation, and dismissal take effect immediately at the end of the fall or spring term. 

    No student will go on academic warning or probation, or be dismissed from the University for academic reasons, at the end of the summer or winter session. However, a student’s grades in a summer or winter session may prevent academic warning, academic probation, or dismissal rendered at the end of the previous fall or spring semester from taking effect. 

  4. Policy & Procedure(s)

    The following table refers to any Fall or Spring semester. 

    If a student’s academic standing at the start of the semester is… 

    …and the student has this number of credits at the start of the semester… 

    …and the student’s CGPA at the end of the semester is… 

    … then the student’s academic standing at the end of the semester will be: 

    Good standing 

    Any number 

    2.00-4.00 

    Good standing 

    Good standing 

    45 or greater 

    0.00-1.99 

    Academic warning 

    Good standing 

    Fewer than 45 

    1.00-1.99 

    Academic warning 

    Good standing 

    Fewer than 45 

    0.00-0.99 

    Academic probation 

    Academic warning 

    Any number 

    2.00-4.00 

    Good standing 

    Academic warning 

    Any number 

    0.00-1.99 

    Academic probation 

    Academic probation 

    Any number 

    2.00-4.00 

    Academic warning 

    Academic probation 

    Any number 

    0.00-1.99 

    Dismissed from the university 

    Academic warning after the fall semester is revoked if the student takes courses during the winter and attains a CGPA of 2.00-4.00.  Academic warning after the spring semester is revoked if the student takes courses during the summer and attains a CGPA of 2.00-4.00. 

    Academic probation after the fall semester is revoked if the student takes courses during the winter and attains a CGPA of 2.00-4.00.  Academic probation after the spring semester is revoked if the student takes courses during the summer and attains a CGPA of 2.00-4.00. 

    A notice of dismissal from the university after the fall semester is revoked if the student takes courses during the winter and attains a CGPA of 2.00-4.00.  A notice of dismissal from the university after the spring semester is revoked if the student takes courses during the summer and attains a CGPA of 2.00-4.00. 

    The University will notify the student and their advisor(s), in writing, whenever their academic standing changes.   

    While on academic warning or academic probation, a student: 

      • is not considered to be in good academic standing; 
      • is prohibited from holding any leadership position in student organizations; 
      • is expected to contact the Center for Student Success and Academic Excellence and to use academic support services to remediate academic difficulties, and may be required to participate in an academic support program; and 

      • may register for no more than 15 credits for the subsequent semester.

    • READMISSION OF DISMISSED STUDENTS

      A student dismissed from the University must petition the Academic Exceptions Committee (AEC) for an additional semester of academic probation prior to readmission.

      Students readmitted to the University will have a maximum of two semesters to reach a CGPA of 2.00.  During that time, the student must maintain a CGPA of at least 2.0 for each semester of work following readmission.  Failure to maintain a CGPA of 2.0 for each semester until the CGPA reaches 2.00 or higher will result in a second dismissal.

      Any student who is dismissed from the University for failure to maintain a CGPA of 2.0 a second time is not eligible for future readmission.  Readmitted students who qualify may consider applying for Academic Forgiveness (see ACA-055). 

  5. Effective Date

    Fall 2004
    Fall 2016
    Fall 2024 
    Fall 2025 

  6. Approved By

    University Senate – Spring 1994
    University President – Spring 1994 
    University Senate – April 4, 2002  
    University Senate – April 29, 2004  
    University President – May 5, 2004 
    University Senate – December 5, 2013  
    Endorsed by University Senate – December 3, 2015  
    Approved by University President – December 4, 2015  
    University Senate – November 2, 2023  
    University President – November 15, 2023  
    University Senate endorsed – April 3, 2025 
    University President approved – April 11, 2025  

    Last Review 

    August, 2009; August, 2010; August, 2011; August, 2012; December, 2013; December, 2015; August, 2016; August, 2017; August, 2018; August, 2019; August 2020;