Committee on Committees

Description

• Membership

  Position and Term Length	Name	Term Expires
  Vice President of University Senate	Gregory Shelley, Chairperson	8/2026
  College of Liberal Arts & Sciences Representative** (3 years)	FangHsun Wei	8/2028
  College of Visual & Performing Arts Representative** (3 years)	Diana Ebersole	8/2026
  Administrative Council Representative	Des Reasoner	*
  Professional Staff** (3 years)	McKenzie Hollenbach	8/2027
  College of Education Representative** (3 years)	Amy Kennedy	8/2027
  College of Business Representative** (3 years)	Feisal Murshed	8/2028
  APSCUF Representative (3 years)	Eric Johnson	8/2024

  Union Committee Representative: To be considered for a committee union position please contact a union representative.

• Mission & Bylaws

  MISSION

  The Committee on Committees reports to the University Senate and is responsible for the
  following:

  • Recommending to the University Senate the establishment, dissolution, structure, and
    responsibilities of reporting committees.
  • Appointing individuals to committees with the approval of the University Senate.
  • Reviewing committee structure, composition, and activities periodically and making
    recommendations to the University Senate as necessary.
  • Maintaining effective communication with the University Community.

  BYLAWS

  1. COMPOSITION AND TERMS OF APPOINTMENT

     1. Composition
        • Faculty representative is elected from each of the four colleges.
        • One representative is elected from the Professional Staff.
        • One representative is elected from APSCUF
        • One representative is selected from Administrative Council.
        • The Vice President of the University Senate serves as the Chair.
     2. Terms of Appointment
        
        • Elected representatives serve for a staggered three-year term.
        • The representative from the Administrative Council serves an indefinite term of
          office.

  2. DUTIES

     1. Duties of Committee Members are
        • Appoint members to University-Wide Committees annually.
        • Request completion of annual reviews of their Missions and Bylaws from
          University-Wide committees by the end of the Fall semester.
        • Review Senate Governance Committees every five years on a staggered basis
          (20% per year).
        • Work with committees who are developing or revising Missions, Bylaws,
          Operating Guidelines, and/or Structure.
        • Prepare a charter outlining activities and objectives for the year and submit it to
          the University Senate at the beginning of the academic year.
        • Review the Mission Statement, Bylaws, and Operating Guidelines on an annual
          basis.
        • Attend meetings on a regular basis.
        • Inform Chair if unable to attend a meeting.
        • Perform committee duties as assigned.
        • If serving as a representative of a department or college, provide regular feedback
          to appropriate constituency.
     2. Duties of Chair are
        • Distribute the Mission Statement, Bylaws, and Operating Guidelines to members
          at the first meeting of the year for information and review.
        • Submit any revision of the Mission Statement to University Senate for approval.
        • Submit any revision of the Operating Guidelines to University Senate for
          approval.
        • Ensure that the University Senate Office has a copy of the Mission Statement,
          Bylaws, and Operating Guidelines.
        • Call meetings on a regular basis.
        • Set the agenda and distribute prior to the meeting.
        • In the absence of University Senate clerical support, the Chair will appoint a
          recording secretary
        • Present an interim report to the University Senate as requested.
        • Ask for administrative expertise to attend specific meetings as needed.
        • Inform University Senate if proposing any changes in structure, membership, or
          mission.
        • Present a written annual report to the University Senate outlining
          accomplishments and activities.
        • Submit recommendations on committee implementation, dissolution, and changes
          to University Senate.
        • Submit problems to University Senate.
     3. Duties of Recording Secretary are:
        
        • Record the minutes of each meeting.
        • Record the names of those attending and those not attending at each meeting.
        • Submit copies of minutes to the University Senate Office for archival purposes.

  3. RESTRICTIONS

     1. In the Willingness to Serve Process, non-members of the Committee on Committees
        will receive priority over members of the Committee on Committees to be selected to
        serve on governance committees.
     2. If there are no available candidates to fill a committee position, and there are no
        volunteers after the Committee on Committees reach out to solicit interests, then
        members of the Committee on Committees may be selected to fill that position if they
        satisfy the criteria stipulated by the committee position.

  4. MEETINGS

     1. The Committee on Committees will meet monthly. Members of the Committee on
        Committees who cannot attend a meeting for whatever reason must find a qualified
        substitute from their constituency. Members who miss two regularly scheduled meetings
        in any given semester may be assumed to have withdrawn from the Committee and in
        such a case the Committee on Committees will identify an appropriate replacement.

  5. AGENDA

     1. The agenda shall consist of the following order of priority:
        • Call to Order
        • Approval of Minutes
        • Announcements
        • Old Business
        • New Business
        • Adjournment
     2. A call for agenda items will be sent out to all members of the committee with a copy
        of the minutes and a draft agenda at least one week prior to the meeting.
     3. The final agenda for the meeting will be available for the members of the committee
        on the day of the meeting.

  6. RULES OF ORDER

     1. Robert’s Rules of Order will govern the committee’s procedures in all cases where
        applicable.
     2. A quorum will consist of a simple majority of the members of the full committee. A
        quorum is needed to hold meetings and conduct business.
     3. All members of the committee have full voting privileges.
     4. In order to have a vote, there must be a quorum.
     5. Amendment of the Bylaws shall require a two-thirds majority of the total voting
        membership.

  Revised Nov 2021
  Senate Approval Dec 2021

• Meeting Times

  Meetings are scheduled for the third Thursday of the month during the Fall and Spring semesters. 

• Agenda & Minutes

  Sign in here to view available archived minutes.