Enrollment Management Committee

Description

• Membership

  Position and Term Length	Name	Term Expires
  Vice President for Enrollment Management	TBD	*
  Graduate Council Representative	TBD	*
  Department of Academic Advising and Student Development	Marlene Fares, Co-Chair	*
  Office of Residence Life	Desiree Reasoner	*
  Director of Financial Aid	Jim Carideo	*
  Registrar's Office	Ben Trout	*
  Associate Provost for Retention and Student Success	TBD	*
  New Student Programs and Services Representative	Brett Santos	*
  Institutional Research	TBD	*
  Admissions Office	Jennifer Castro, Co-Chair	*
  College of Visual & Performing Arts Representative** (3 years)	Julia Hovanec	8/2028
  College of Liberal Arts & Sciences Representative** (3 years)	Khori Newlander	8/2026
  College of Business Representative** (3 years)	Gregory Kaufinger	8/2026
  College of Education Representative** (3 years)	Diana Elliott	8/2027
  University Senate Representative	Todd McFeely	8/2028
  Graduate or Post-Baccalaureate Student Representative	Cheryl Brattley	8/2025
  Student Representative elected by Student Government Board	Jonathon Fletcher	8/2026

  * Indefinite Term of Office
  ** Appointed by Committee on Committees

• Mission & Bylaws

  1. PURPOSE

     1. The Enrollment Management Committee reports to the University Senate and is
        responsible for the following:
        • Identify and analyze existing enrollment and retention policies and
          programs and make recommendations as appropriate.
        • Maintain effective communication with the University community.

  2. COMPOSITION AND TERMS OF APPOINTMENTS

     1. Composition
        • There will be one (1) faculty member from each college at the University
          appointed by the University Senate Committee on Committees.
        • There will be one (1) faculty member from the Department of Academic
          Enrichment.
        • There will be one (1) Graduate Council representative elected by the
          Graduate Council.
        • There will be one (1) representative from the University Senate.
        • There will be one (1) undergraduate student and one (1) graduate student
          representative appointed by the Student Government Board.
        • Vice President for Enrollment Management and Student Affairs or
          designee (1).
        • There will be (1) representative from each of the following
          offices/divisions: Admissions Office; Associate Provost for Retention and
          Student Success; Financial Aid Office; Institutional Research; New
          Student Programs and Services; Registrar’s Office; Office of Residence
          Life.
        • Representatives from the following offices/divisions may be called upon
          to serve as consultants: Administration and Finance; Center for the
          Enhancement of Teaching; Counseling and Psychological Services;
          Disability Services; Office of Assessment; Veterans Services Center
        • The President of the University Senate may also appoint special
          consultants to serve on the Committee as ex-officio members.
        • Individuals appointed to serve on the Committee can only represent one
          office/division.
     2. Terms of Appointment
        • Faculty members elected through the University Senate serve for
          staggered three-year terms.
        • Officers of the Committee and subcommittee chairs are elected by the full
          committee to serve for one (1) year. Individuals may serve more than one
          (1) term. 
     3. Election of Officers
        • Officers of the Committee include a Chair or Co-Chairs.
        • Officer elections will be conducted during the first meeting of the
          academic year. 
        • Elections for subcommittee chairs and members will be held during the
          first meeting of the academic year.

  3. DUTIES

     1. Duties of Committee Members are
        • Elect Chair or Co-Chairs of the Enrollment Management Committee.
        • Elect Enrollment Management Subcommittee Chairs and members.
        • Report issues to their constituencies and bring issues from those bodies.
        • Provide the Academic Standards and Policies Committee with suggested revisions to enrollment management policies.
        • Review the bylaws of the Enrollment Management Committee annually.
        • Attend meetings regularly.
        • Inform the Chair/Co-Chairs if unable to attend a meeting.
        • Perform committee duties as needed.
     2. Duties of Officers are
        • Distribute bylaws to members at the first meeting of the year for review.
        • Ensure that the work of the Committee is implemented.
        • Call meetings as needed and prepare the agenda for these meetings. To expedite the process and under special circumstances, the Chair/Co-chairs can initiate and call for an e-mail vote.
        • Distribute meeting minutes to members one week after a meeting has taken place.
        • Recognize the service of committee members by providing an end-of-year letter to each member.
        • Provide a written annual report of actions taken with accompanying policy recommendations to the University Senate.

  4. MEETINGS

     1. Meeting Frequency
        • The Enrollment Management Committee meets at least twice a semester
          throughout the fall and spring semesters. 
     2. Meeting Attendance Requirements
        • Members are required to attend all meetings called by the Chair/Co-Chairs.
        • Members who cannot attend a meeting must determine a qualified substitute from their constituency. 

  5. VOTING

     1. The four (4) faculty representing each college and appointed by the Senate
        Committee on Committees will have voting rights.
     2. The one (1) faculty member from the Department of Academic Enrichment will have voting rights.
     3. The one (1) Graduate Council representative elected by the Graduate Council will have voting rights.
     4. The one (1) representative from the University Senate will have voting rights.
     5. The one (1) undergraduate and one (1) graduate student appointed by the Student Government Board will have voting rights.
     6. Vice President for Enrollment Management and Student Affairs or designee (1).
     7. The representatives from each of the following offices/divisions will have voting rights: Admissions Office; Associate Provost for Retention and Student Success; Financial Aid Office; Institutional Research; New Student Programs and Services; Registrar’s Office; Office of Residence Life.

  6. AGENDA

     1. The Agenda shall consist of the following order of priority:
        • Call to Order
        • Approval of Minutes
        • Announcements
        • Old Business
        • New Business
        • As May Arise
        • Adjournment
     2. A call for agenda items will be sent out to all members of the Committee with a
        copy of the minutes and a draft agenda at least one (1) week prior to the meeting.
     3. The final agenda for the meeting will be available for the members of the
        Committee on the day of the meeting.

  7. RULES OF ORDER

     1. The rules contained in the current edition of Robert’s Rules of Order Newly
        Revised shall govern this committee in all cases to which they are applicable and
        in which they are not inconsistent with these bylaws and any special rules of order
        this committee or University Senate may adopt.
     2. In order for a vote to take place, a quorum of voting members (9) is needed. 
     3. Amendments of the bylaws shall require a two-thirds majority of the voting
        members of the Committee.

  Revised, Fall 2017

• Meeting Times

  March 9, 2023 at 3 p.m. via Zoom

• Agenda & Minutes

  Sign in here to view available archived minutes.