Procurement Services

The Procurement Shared Services Office (PSS) supports Kutztown University's purchasing needs and the Pennsylvania State System of Higher Education (PASSHE) universities with the acquisition of equipment, supplies, and services. 

PASSHE (and its universities) is a State-Affiliated Agency, and the guidelines below are for the universities' reference concerning the procurement of suppliers, goods, services, and construction under the authority of the Commonwealth of Pennsylvania’s Procurement Code.

PROCUREMENT SHARED SERVICES OFFICE:

Internal University User Information/Resources (Staff and Faculty)

• • The Procurement Shared Services (PSS) office has an internal shared site where users can find the most current information regarding purchasing. PASSHE Procurement - Home (sharepoint.com), information found on this site:
    • Who Do I Contact In Procurement?
    • Procurement Policy and Shared Services Overview is a great resource for new and existing employees.
    • PA Procurement Code, Handbook, and other policy and procedure materials.
    • News and Announcements highlighting the latest system-wide contract awards by the PSS Strategic Sourcing team.
    • System-wide Contract List with links to using the contracts and placing orders.
    • State Contracts and Cooperatives
    • PCARD information
    • SourcePoint Portal guides and resources
  • As a State-Affiliated Agency, PASSHE is subject to the PA Procurement Code. A procurement or resulting contract shall adhere to the provisions of the Commonwealth Procurement Code and the PASSHE Procurement Handbook.  Additional information on these policies can be found in the PSS Procurement Handbook on the PASSHE Procurement - Home (sharepoint.com).
  • The Procurement Shared Services (PSS) office utilizes the SAP Business Network (Ariba) as the systems eProcurement system, PASSHE’s name for this tool is SourcePoint.  Below are quick access resources for utilizing the SourcePoint system.
    • The SourcePoint portal can be accessed from the PSS website or by going directly to the Portal, The SourcePoint Portal (sharepoint.com). Below is a list of many of the resources you will find on the portal:
    • Training Resources, which includes quick reference guides (QRGs) which are listed by the modules within the system.
    • Video Guidance
    • PSS and SourcePoint Support Contacts
    • Commodity Codes – helpful listing of the commodity codes used in SourcePoint.
    • Catalog Supplier Information
    • Supplier Management, which contains helpful information to onboard/register suppliers.

External University Users Information/Resources (Vendors and Suppliers)

• • Construction Contracting- this website is to inform and assist construction contractors and professionals in understanding the rules, regulations, policies, and procedures associated with construction projects at Kutztown University.

All other suppliers "Doing Business with the State System"

Procurement Shared Services (PSS) supports the State System’s universities and the System Office by identifying strategic sourcing opportunities and establishing best-value contracts in partnership with its suppliers.  Additional information about the PSS Office is located on the State System website, Procurement | PA State System of Higher Education (passhe.edu).

SourcePoint is the system the State System uses to streamline its procurement and accounts payable processes.  The State System partners with the SAP Business Network (Ariba) to make it easier for suppliers to do business with the universities.  PSS manages all procurement transactions including supplier registration, solicitations, automated purchase orders, and invoice processing.  Registered suppliers within the SAP Business Network have access to all state System procurement opportunities ands is free to join.

More information on how to join or how to utilize SourcePoint can be found on the System office website, Doing Business with the State System | PA State System of Higher Education (passhe.edu).