Calendar Committee

Description

• Membership

  Position and Term Length	Name	Term Expires
  Registrar	Ben Trout, Chairperson	*
  Events Advisory Council Representative	Honey Svoboda	*
  Non-teaching faculty or staff** (3 years)	Jenelle Henry	8/2026
  Non-teaching faculty or staff** (3 years)	Stefani Gomez	8/2027
  Vice President University Relations & Athletics	Matt Santos	*
  Non-teaching faculty or staff from the Library** (3 years)	Susan Czerny	8/2028
  College of Education Representative** (3 years)	Tracy Keyes	8/2028
  Director Clinical Experiences - Education	Howard Lessel	*
  College of Visual & Performing Arts Representative** (3 years)	Dannell MacIlwraith	8/2028
  College of Liberal Arts & Sciences Representative** (3 years)	Richard Heineman	8/2026
  Director of Athletics Representative	Michelle Gober	*
  College of Business Representative** (3 years)	Gregory Kaufinger	8/2026
  AFSCME Representative	Tracy Lynn Reidenhour	*
  Graduate Council Representative	TBD	*
  Committee Secretary appointed by Registrar	TBD	*
  Undergraduate Student Representative	Jayden Dorris	8/2026
  Graduate Student Representative	TBD	8/2023

  * Indefinite Term of Office
  ** Appointed by Committee on Committees

• Mission & Bylaws

  PURPOSE

  The Calendar Committee reports to the Administrative Council and is responsible for the following:

  • Building an Academic Calendar in accordance with the Pennsylvania State
    System of Higher Education.
  • Present Academic Calendar to the Administrative Council for approval.

  1. COMPOSITION AND TERMS OF APPOINTMENTS

     1. Composition
        
        • There will be one (1) faculty member from each college at the University
          appointed by the University Senate Committee on Committees.
        • There will be three (3) non-teaching faculty or staff members appointed by
          the University Senate Committee on Committees. One member from the
          Library and two others at large.
        • There will be one (1) representative from the Events Advisory Council.
        • There will be one (1) representative from the Graduate Council.
        • There will be one (1) undergraduate student and one (1) graduate student
          representative to be determined by the student government.
        • There will be one (1) representative from AFSCME
        • The following persons are permanent members of the committee:
          University Registrar (Chairperson), Director of Athletics, Director of
          Student teaching. The committee secretary will be furnished by the
          Registrar’s Office.
     2. Terms of Appointment
        • Members appointed by the Committee on Committees will serve for
          staggered three-year terms.
        • Students will have a one-year term
        • All others members will serve at the discretion of their representative
          areas.

  2. DUTIES

     1. Duties of Committee Members are:
        
        • To ensure that the start and end dates for the Fall and Spring semesters
          reflect the dates mandated by Pennsylvania State System of Higher
          Education’s Common Calendar.
        • To ensure that there is a 5 week break between the Fall and Spring
          semesters.
        • To ensure that the duration of Spring break reflects that mandated by
          Pennsylvania State System of Higher Education’s Common Calendar.
        • To ensure that the Fall and Spring Finals Exam weeks reflect those
          mandated by Pennsylvania State System of Higher Education’s Common
          Calendar.
        • The Calendar Committee is to decide on the dates in between the
          mandated start and end dates, which may include but are not limited to
          Spring Recess, Summer and Reading Days.
        • To ensure that a 15-week semester must be maintained and not exceeded.
          Therefore, the number of instruction days is not to exceed 70 (14 * 5). The
          last week of the Fall and Spring semesters will coincide with Final Exam
          week and account for the remaining 5 days.
        • To ensure an equal number of instructional days in each semester. For
          example, the same number of Mondays as Tuesdays and so on.
        • To ensure that scheduling does not give preference to any religious
          holiday or event as the University cannot claim affiliation to any one
          denomination without cause for preference or discrimination.
     2. Duties of Chairperson are:
        
        • Distribute Bylaws to members at the first meeting of the year for review.
        • Ensure that the work of the Committee is implemented.
        • Call meetings as needed and prepare the agenda for these meetings. To
          expedite the process and under special circumstances, the Chair/Co-chairs
          can initiate and call for an e-mail vote.
        • Distribute meeting minutes to members one week after a meeting has
          taken place.
        • Recognize the service of committee members by providing an end-of-year
          letter to each member.
        • Provide a written annual report of actions taken with accompanying policy
          recommendations to the Administrative Council.

  3. MEETINGS

     1. Meeting Frequency
        • The Calendar Committee will meet at least once a year in the Fall and as
          need arises throughout the rest of the year.
     2. Meeting Attendance Requirements
        • Members are required to attend all meetings called by the Chair.
        • Members who cannot attend a meeting must determine a qualified
          substitute from their constituency.

  4. VOTING

     1. All members of the committee have a vote except for the secretary to the
        committee.

  5. AGENDA

     1. The Agenda shall consist of the following order of priority:
        • Call to Order
        • Approval of Minutes
        • Announcements
        • Old Business
        • New Business
        • As May Arise
        • Adjournment

  6. RULES OF ORDER

     1. Robert’s Rules of Order will govern the Committee’s procedures during meetings.
     2. A quorum will consist of a simple majority of voting members of the committee.
        A quorum is needed to hold meetings and conduct business.
     3. In order for a vote to take place, there must be a quorum.
     4. Amendments of the Bylaws shall require a two-thirds vote of the membership.

  Rev 4/2017
  Admin Council Approval

• Meeting Times

  None submitted at this time.

• Agenda & Minutes

  Sign in here to view available archived minutes.