Registration Guidelines

Deadline: The deadline for proposal submissions is Monday, March 13, 2023, at 4 p.m. You will receive an automated email confirming receipt of your submission.

Eligibility: Undergraduate students attending Albright College, Alvernia University, Kutztown University, Reading Area Community College, Penn State Berks, and other community colleges/colleges/universities in the surrounding area are invited to submit proposals.

Acceptance: Emails confirming the acceptance of your proposal will be sent by Tuesday, April 4, 2023. If your proposal is not accepted, you will also be emailed this information and your registration will be removed.

Completely read through these guidelines as they will help you fill out the registration form correctly and completely.  

1. Complete the online presenter registration form. Make sure your faculty sponsor is aware that you are submitting a proposal. Be prepared to provide their complete first and last name and email address.

2. Faculty and guests do not need to register if attending the conference, but if they wish to stay for a free, light lunch, they must sign up for lunch by Monday, April 10, 2023.

3. Category – Please select the category that best represents your proposal. The category may or may not align with your major. The categories are:

  • Art, Visual & Creative
  • Computer Science & Information Technology
  • Business
  • Engineering
  • Education
  • Health Sciences
  • Humanities (Geography, History, Languages, Literature, Philosophy, etc.)
  • Mathematics
  • Natural & Physical Sciences
  • Social Sciences (Anthropology, Economics, Political Science, Psychology, Sociology, Political Science, Social Work)

4. Presentation Format – The formats for presentation are paper, poster, visual artwork, short film, or performance.

5. Equipment Requests – To select more than one equipment option, hold the control key on the keyboard and use the mouse to click the desired options.

6. Co-Presenter(s)/Co-Performer(s) – List all co-presenters/co-performers. Please note that all presenting/performing students must register individually.

7. Lunch – A free, light lunch is available for presenters/performers, faculty, and guests. Presenters/performers should indicate their dietary restrictions on the registration form. Faculty and guests register under the Guest Lunch Registration tab.

8. Title of Your Research/Creative Work - Fill out the title of your proposal and include 2-3 sentences describing your research project. This description will be used in the conference program. Please proofread to ensure that it is accurately descriptive.

9. Description of Research Project/Creative Work – See abstract examples from previous years on this site. Be sure to proof your abstract and get feedback from your faculty advisor. Abstracts will be available electronically, so please be sure they are well-written, detailed, and professional. Please limit the abstract to 200 words.

10. Submit your registration form and proposal by selecting submit at the bottom of the registration form.

Paper Presentations

  • Oral presentations must not exceed 10 minutes to allow time for questions from the audience.
  • The abstract (200 word maximum) must be submitted with your registration.
  • Make sure you include the author(s) name(s) and title of the paper in the text of the abstract.
  • Students are assigned to a group time with other student presenters. All presenters are required to stay for the full session, which is typically a one-hour timeslot filled by 4 presenters.
  • Each room is equipped with a pc with a keyboard and mouse, mounted projector, microphone, and USB and HDMI connections. Additional equipment may be requested under Equipment Requests on the registration form. 
  • Presentation files must be PC-compatible and/or saved on a USB flash drive or posted on a website that is accessible. It is recommended that you bring a backup copy of any files in case of unexpected access issues.

Posters

  • To display printed posters, students have the option to mount them on their own trifold poster board (not to exceed 4 feet in width or length) or to mount on a poster (not to exceed 36 inches in width and 48 inches in length) and to use a panel and easel provided by the conference.
  • Please note: Poster presenters are required to be present for the entire session (timeslot) their poster is displayed to explain their information to and answer questions of conference attendees.

 Visual Artwork (send a copy to arbuckle@kutztown.edu)

  • A digital image of 2-dimensional and 3-dimensional visual art submissions must be emailed as a .jpg or .pdf attachment as part of your registration. Make sure you label your attachment with your full name, school, and medium.
  • Visual art submissions are limited to one (1) piece of visual art expression unless the format dictates otherwise (e.g. triptych or progression).
  • Film submissions must be shared via a URL.
  • Film presentations must not exceed 10 minutes.
  • 3-dimensional work must be suitable for display on small tables.
  • The maximum size of framed 2-dimensional work is 48 inches wide by 36 inches high.
  • 2-dimensional work will be displayed on easels. The piece must be framed or mounted if it cannot stand up on the easel on its own.
  • Floor displays may be available on a limited basis for free-standing sculptures.
  • The size and weight of the artwork must be reasonable for one average person to manipulate. 
  • Presenters are responsible for moving, setting up, and removing their own artwork.
  • Check the appropriate box under "equipment needs" on the registration form.

Film

  • Film submission must not exceed 10 minutes in length.
  • Submit a sample of your film via URL link to arbuckle@kutztown.edu.

Performance (original and interpretive pieces)

Dance

  • Dance performances must not exceed 10 minutes.
  • Each room is equipped with a pc with keyboard and mouse, mounted projector, microphone, and USB and HDMI connections. Additional equipment may be requested under Equipment Requests on the registration form. 

    Music

    • All musical instruments, including electronic equipment, must be supplied by the performers.
    • Accompanists must be supplied by the performer(s).
    • Music performances, including set-up and tear-down, must not exceed 10 minutes.

    Poetry Readings

    • Poetry readings must not exceed 10 minutes.
    • Each room is equipped with a pc with a keyboard and mouse, mounted projector, microphone, and USB and HDMI connections. Additional equipment may be requested under Equipment Requests on the registration form. 

     Public Speaking

    • Public speeches must not exceed 10 minutes in length.
    • Each room is equipped with a pc with a keyboard and mouse, mounted projector, microphone, and USB and HDMI connections. Additional equipment may be requested under Equipment Requests on the registration form.

        Theater

        • Theater performances, including set-up and tear-down, must not exceed 10 minutes.
        • Each room is equipped with a pc with a keyboard and mouse, mounted projector and screen, microphone, and USB and HDMI connections. Additional equipment may be requested under Equipment Requests on the registration form. 

        Equipment Use

          Kutztown University will support the following equipment and technical connectivity requests:

          • Computer access with internet connectivity, screen, & projection unit
          • DVD player via pc.
          • Microphone
          • Electric outlet and extension cord
          • Podium
          • Table
          • Easel (for 2D visual work)

          ADA Accommodations

          Persons with a disability, and who require accommodation, should notify the Disability Services Office no less than two weeks prior to the event at 610-683-4108 or email DSO@kutztown.edu, TDD number: 610-683-4499, in order to discuss accommodations. Every effort will be made to provide reasonable accommodations. Please note: Kutztown University does not provide wheelchairs or other mobility devices.