Commencement Ushers

Thank you for your participation on this very special occasion for our graduating students.

Kutztown University will host the following commencement ceremonies in the O'Pake Fieldhouse on Saturday, December 17, 2022:

  • 9 a.m.    Graduate ceremony                                                                  
  • 1 p.m.    Undergraduate ceremony                                                

All ushers should report to Keystone Hall 108:

by 7:30 a.m. for the Graduate ceremony

by 11:30 a.m. for the Undergraduate ceremony 

  • Before The Ceremony

    Please wear appropriate attire. Examples include dresses, dress slacks or skirts and blouses for women, and a dress shirt and tie with dress slacks or a suit for men. Please wear comfortable shoes, but no sneakers. Outside door ushers should wear jackets as dictated by the weather.

    Ushers will not be permitted to park in the lots by the Recreation Center and Fieldhouse (E1 and E2). The best place to park is in lots D3 & D4.

    Please note that South Campus Drive will be closed between Baldy Street and Court Lane from 2 hours prior to the ceremony until one hour afterwards.

    Report to Keystone Hall, Classroom 108:

    by 7:30 a.m. for the Graduate ceremony

    by 11:30 a.m. for the Undergraduate ceremony

    You will meet with Erica Stratton to pick up your name badge. AFSCME ushers will also need to sign the overtime sign-in sheet; SUA staff should complete a timesheet.

    Keystone Hall Room 108 is reserved as a hospitality room. Refreshments will be available and ushers will be able to store their belongings in a secure area.

    You must be in your assigned position:

    by 8:45 a.m. for the Graduate ceremony

    by 11:45 a.m. for the Undergraduate ceremony

  • During The Ceremony

    Doors open for guests:

    at 8 a.m. for the Graduate ceremony

    at 12 p.m. for the Undergraduate ceremony

    Everyone must have a ticket to enter the Fieldhouse for the Undergraduate ceremony. The Door Usher Coordinator will be the main contact for the ushers who collect tickets at the door. Any ticket question should be directed to that Coordinator.

    The Platform Guest seating area is on the front left side of the seating area.

    The accessible seating area is on the back right side of the seating area.

    Medical personnel are located in the back right side of the Fieldhouse, near Door 6.

    Pre-ordered flowers are to be picked up at their table located in the back left of the Fieldhouse. Flowers can also be purchased at this location throughout the commencement ceremony.

    The KU Campus store will have KU items for sale at the back left side of the Fieldhouse.

    Guests are encouraged to use the outdoor restroom trailers in the Fieldhouse parking lot to avoid congestion in Keystone Hall; however, guests may use the designated Keystone Hall area indoor restrooms. PLEASE DO NOT DIRECT GUESTS TO THE BATHROOMS IN THE RECREATION CENTER.

    The procession line-up will begin to form:

    at 8:45 a.m. for the Graduate ceremony

    at 12:45 p.m. for the Undergraduate ceremony

  • Map of Usher Assignments

    Click on each ceremony for the usher assignment maps:

    9 a.m.     Graduate ceremony

    1 p.m.     Undergraduate ceremony

  • Usher Job Descriptions

    Usher Entrance Doors

    • Report to Keystone Hall, Room 108 to check-in

    • Report to Door Usher Coordinator

    • Collect tickets at the entrance doors

    • Distribute programs at entrance doors

    • Answer general questions/give directions

    • Assist with stanchion placement before graduates enter and exit the Fieldhouse

    • Assist with crowd control as graduates enter and exit the Fieldhouse

    • Put empty program boxes outside the Fieldhouse door for removal by Facilities at the end of the commencement ceremony

    • In case of an emergency, assist with removing stanchions so guests can safely exit the Fieldhouse

    • Return name tag to Keystone Hall, Room 108

    Usher Exit Door

    • Report to Keystone Hall, Room 108 to check-in

    • Report to Door Usher Coordinator

    • Monitor the designated exit door for guests that need to exit the Fieldhouse after they already entered (This mainly occurs when guests need to use the restrooms.)            

    • Distribute a ticket to each guest as they exit so they can re-enter

    • Answer general questions/give directions

    • Assist with stanchion placement before graduates enter and exit the Fieldhouse

    • Assist with crowd control as graduates enter and exit the Fieldhouse

    • Assist Door Usher Coordinator with moving stanchions to Standing Room Only area after the ceremony (afternoon only at spring commencement)                

    • In case of an emergency, assist with removing stanchions so guests can safely exit the fieldhouse

    • Return name tag to Keystone Hall, Room 108

    Usher Triple Doors

    • Report to Keystone Hall, Room 108 to check-in

    • Report to Door Usher Coordinator

    • Responsible for keeping guests from using stairs to Keystone Hall as graduates enter and exit the Fieldhouse

    • Answer general questions/give directions

    • Assist Door Usher Coordinator with moving stanchions to Standing Room Only area (afternoon only at spring commencement)

    • In case of an emergency, assist with removing stanchions so guests can safely exit the Fieldhouse

    • Return name tag to Keystone Hall, Room 108

    UsherPlatform Guests

    • Report to Keystone Hall, Room 108 to check-in

    • Report to Floor Usher Coordinator

    • Assist with seating platform guests on check list

    • Answer general questions/give directions

    • Assist Floor Usher Coordinator with moving stanchions to Standing Room Only area at the end of the commencement ceremony (afternoon only at spring commencement)

    • In case of an emergency, assist with removing stanchions so guests can safely exit the Fieldhouse

    • Return name tag to Keystone Hall, Room 108

    UsherAccessible Seating

    • Report to Keystone Hall, Room 108 to check-in

    • Report to Floor Usher Coordinator

    • Assist with seating guests on check list who need special accommodations

    • Answer general questions/give directions

    • Assist Floor Usher Coordinator with the removal of all signage and ribbons from the Accessible Seating area at the end of the commencement ceremony (afternoon only at spring commencement)   

    • In case of an emergency, assist with removing stanchions so guests can safely exit the Fieldhouse

    • Return name tag to Keystone Hall, Room 108

    UsherAccessible Seating Runner

    • Report to Keystone Hall, Room 108 to check-in

    • Report to Floor Usher Coordinator

    • Assist with seating guests who need special accommodations by greeting them at the entrance door and assisting them with locating the accessible seating area

    • Answer general questions/give directions

    • Assist Floor Usher Coordinator with the removal of all signage and ribbons from the Accessible Seating area at the end of the commencement ceremony (afternoon only at spring commencement)   

    • In case of an emergency, assist with removing stanchions so guests can safely exit the Fieldhouse

    • Return name tag to Keystone Hall, Room 108

    UsherAisle

    • Report to Keystone Hall, Room 108 to check-in

    • Report to Floor Usher Coordinator

    • Assist with general seating

    • Responsible for keeping guests out of the graduate seating area

    • Responsible for maintaining clear aisles throughout the commencement ceremony

    • Answer general questions/give directions

    • Responsible for crowd control as graduates enter and exit the Fieldhouse

    • In case of an emergency, assist with removing stanchions so guests can safely exit the Fieldhouse

    • Return name tag to Keystone Hall, Room 108

    UsherArena Hallway

    • Report to Keystone Hall, Room 108 to check-in

    • Assist with stanchion set-up in the hallways

    • Prevent parents and guests from using stairs to Fieldhouse as well as access to hallways designated for faculty and platform guest robing

    • Answer general questions/give directions

    • Assist with moving hallway and arena stanchions to the Fieldhouse at the end of the ceremony (afternoon only at spring commencement)

    • Return name tag to Keystone Hall, Room 108

    UsherArena Lobby

    • Report to Keystone Hall, Room 108 to check-in

    • Report to commencement staff leaders

    • Assist with stanchion set-up in hallways

    • Answer general questions/give directions

    • Assist with moving arena stanchions to the Fieldhouse office at the end of the ceremony (afternoon only at spring commencement)

    • Report to the Floor Usher Coordinator in Fieldhouse for reassignment (Usher 25)

    • Return name tag to Keystone Hall, Room 108

    UsherStudent Robing                                                                            

    • Report to Keystone Hall, Room 108 to check-in

    • Report to Student Robing Coordinator

    • Assist College Deans with handing out index cards to students

    • Report to the Floor Usher Coordinator in Fieldhouse for reassignment when graduates line up to process

    • Return name tag to Keystone Hall, Room 108

    UsherElevator

    • Report to Keystone Hall, Room 108 to check-in

    • Report to commencement staff leaders

    • Assist guests in using elevator

    • Return name tag to Keystone Hall, Room 108

    UsherShuttle Ambassador                                             

    • Report directly to the shuttle bus in the Beekey parking lot (A-2) at 8:30 am.

    • Ride the shuttle to provide information from 8:30 am (approximately) until 10:15 am

    • Assist guests using the shuttle by answering questions and emphasizing the following important commencement information:

    • Masks are required at ALL times

    • Restroom trailers are available in the Fieldhouse parking lot and guests are encouraged to use them before entering the Fieldhouse

    • The ceremony will start promptly at the designated time (10 am)

    • Guests who are not in their seats by 10 minutes before the hour will have to wait to be seated until the students and commencement participants have processed

    • Return name tag to Keystone Hall, Room 108 OR to AD 119 on the Monday after commencement

    UsherCurbside Greeter

    • Report to Keystone Hall, Room 108 to check-in

    • Assist guests exiting the shuttle by answering questions and emphasizing the following important commencement information:                 

      • Masks are required at ALL times

      • Restroom trailers are available in the Fieldhouse parking lot and guests are encouraged to use them before entering the Fieldhouse                       

      • The ceremony will start promptly at the designated time (10 am)

      • Guests who are not in their seats by 10 minutes before the hour will have to wait to be seated until the students and commencement participants have processed

    • Return name tag to Keystone Hall, Room 108

    Door Usher Coordinator

    • Report to Keystone Hall, Room 108 to check-in

    • Responsible for Ushers 1 through 12 at the entrance and exit doors

    • Distribute and collect assisted listening devices for guests who are hearing impaired

    • Ensure that the door near the flower table becomes the only entrance during the processional into the Fieldhouse

    • Close all other entrance and exit doors until after graduates are at their seats

    • Responsible for keeping guests from the processional aisle as the graduates enter and exit the Fieldhouse

    • Ensure that guests who wish to stand are in the Standing Only area

    • Monitor the Video Section area

    • Put the empty program boxes outside the Fieldhouse door for removal by Facilities at the end of the commencement ceremony

    • In case of an emergency, assist with removing stanchions so guests can safely exit the Fieldhouse                                                                                                           

    • Return name tag to Keystone Hall, Room 108

     Faculty Coordinator

    • Report to Keystone Hall, Room 108 to check-in

    • Assist Faculty to robe, assemble and process into the Fieldhouse

    • Return name tag to Keystone Hall, Room 108

    Floor Usher Coordinator

    • Report to Keystone Hall, Room 108 to check-in

    • Responsible for Ushers 12 through 22 in the interior of the Fieldhouse

    • Responsible for keeping all the main aisles of the seating areas clear throughout the commencement ceremony

    • Monitor the Platform Guest and Accessible Seating areas

    • Ensure that guests who wish to stand are in the Standing Only area

    • Move ushers to the back aisle to keep guests from interfering with graduates as they enter and exit the Fieldhouse

    • Remove posthumous degree signs after the ceremony, if applicable

    • Collect rubber bands, blank index cards, unopened water bottles, and extra programs from stage and deliver to Keystone Hall, Room 108

    • In case of an emergency, assist with removing stanchions so guests can safely exit the Fieldhouse

    • Return name tag to Keystone Hall, Room 108

    Graduate Student Coordinator

    • Report to Keystone Hall, Room 108 to check-in

    • Work with graduate students to assemble and understand the hooding portion of the ceremony

    • Return name tag to Keystone Hall, Room 108

    Platform Guest Usher Coordinator

    • Report to Keystone Hall, Room 108 to check-in

    • Answer questions and provide directions to platform guests

    • Line up the platform guests for procession into the Fieldhouse

    • Assist with lining up faculty along the back stanchions in the Fieldhouse before the graduates enter and exit the Fieldhouse

    • Return name tag to Keystone Hall, Room 108

    Student Usher Coordinator

    • Report to Keystone Hall, Room 108 to check-in

    • Responsible for Ushers 29 through 34 in the Keystone Arena

    • Place programs on tables for distribution to graduates

    • Make appropriate announcements, including ones about being hydrated and seeking out an usher if not feeling well

    • Coordinate the lineup of graduates for the processional into the Fieldhouse

    • After the graduates process into the Fieldhouse, clear off the tables and return cards and pens to Keystone Hall, Room 108 (afternoon only at spring commencement)

    • Ensure Ushers 28 through 34 are sent to the Floor Usher Coordinator in Fieldhouse for reassignment prior to the commencement ceremony.

    • (Winter commencement) Return college banners to Fieldhouse office after the graduates process

    • Return name tag to Keystone Hall, Room 108

  • Usher Coordinator Job Descriptions

    Door Usher Coordinator

     Report to Keystone Hall, Room 108 to check-in

    Responsible for Ushers 1 through 11 at the entrance and exit doors

    Distribute and collect assisted listening devices for guests who are hearing impaired

    Ensure that the door near the flower table becomes the only entrance during the processional into the Fieldhouse

    Close all other entrance and exit doors until after graduates are at their seats

    Responsible for keeping guests from the processional aisle as the graduates enter and exit the Fieldhouse

    Ensure that guests who wish to stand are in the Standing Only area

    Monitor the Video Section area

    Put the empty program boxes outside the Fieldhouse door for removal by Facilities at the end of the commencement ceremony

    In case of an emergency, assist with removing stanchions so guests can safely exit the Fieldhouse

    Return name tag to Keystone Hall, Room 108

     

    Faculty Coordinator

    Report to Keystone Hall, Room 108 to check-in

    Assist Faculty to robe, assemble and process into the Fieldhouse

    Return name tag to Keystone Hall, Room 108

     

    Floor Usher Coordinator

    Report to Keystone Hall, Room 108 to check-in

    Responsible for Ushers 12 through 18 in the interior of the Fieldhouse

    Responsible for keeping all the main aisles of the seating areas clear throughout the commencement ceremony

    Monitor the Platform Guest and Accessible Seating areas

    Ensure that guests who wish to stand are in the Standing Only area

    Move ushers to the back aisle to keep guests from interfering with graduates as they enter and exit the Fieldhouse

    Remove posthumous degree signs after the ceremony, if applicable

    Collect rubber bands, blank index cards, unopened water bottles, and extra programs from stage and deliver to Keystone Hall, Room 108

    In case of an emergency, assist with removing stanchions so guests can safely exit the Fieldhouse

    Return name tag to Keystone Hall, Room 108

     

    Graduate Student Coordinator

    Report to Keystone Hall, Room 108 to check-in

    Work with graduate students to assemble and understand the hooding portion of the ceremony

    Return name tag to Keystone Hall, Room 108

     

    Platform Guest Usher Coordinator

    Report to Keystone Hall, Room 108 to check-in

    Answer questions and provide directions to platform guests

    Line up the platform guests for procession into the Fieldhouse

    Assist with lining up faculty along the back stanchions in the Fieldhouse before the graduates enter and exit the Fieldhouse

    Return name tag to Keystone Hall, Room 108

     

    Student Usher Coordinator

    Report to Keystone Hall, Room 108 to check-in

    Responsible for Ushers 25 through 31 in the Keystone Arena

    Place programs on tables for distribution to graduates

    Make appropriate announcements, including ones about being hydrated and seeking out an usher if not feeling well

    Coordinate the lineup of graduates for the processional into the Fieldhouse

    After the graduates process into the Fieldhouse, clear off the tables and return cards and pens to Keystone Hall, Room 108 (afternoon only at spring commencement)

    Ensure Ushers 25 through 31 are sent to the Floor Usher Coordinator in Fieldhouse for reassignment prior to the commencement

    (Winter commencement) Return college banners to Fieldhouse office after the graduates process

    (Spring commencement) Return morning banners to Fieldhouse office; retrieve afternoon banners and set up by noon; return afternoon banners to Fieldhouse office after the graduates process

    Return name tag to Keystone Hall, Room 108