Overnight Travel

Travel Requests

A travel request should be submitted through the Fiori Travel Management System prior to departure for each overnight trip. The request outlines estimated costs of the trip prior to incurring these expenses. The travel request is seeking supervisory approval of the trip and anticipated costs in advance of trip commencement. All permanent employees may access the Fiori Travel Management System through their ESS portal.  

Travel Expense ReportS

Once a traveler incurs expenses, they can submit a travel expense report against the previously approved travel request to seek reimbursement. As the traveler incurs additional expenses, they can add expenses to the original travel expense form.

*When a traveller did not gain advance approval for their trip with aTravel Request, ONLY an Expense Report for reimbursement of actual receipts and expenses should be submitted. 

Meals for Overnight Travel

The current per diem rates are listed on the GSA per-diem website page. The amount that you are eligible to be reimbursed for meals varies according to the length of your travel, bargaining unit, and destination.

Claiming the per-diem rate on the expense report does not require meal receipts. Meals provided to the employee at no cost, included in a registration fee, facility rental or the cost of lodging must be accounted for when requesting per diem rate reimbursement on the travel expense report. 

Subsistence reimbursement can only be claimed for actual amounts spent not to exceed the GSA per diem rates. Note: tips on meals should be about 15% of the total bill and alcoholic beverages are strictly prohibited from reimbursement. The President and university Vice Presidents are not subject to the maximum rate given above and are eligible for reimbursement for actual subsistence expenses associated with official travel. Detailed receipts must be provided.

For overnight travel not part of a full 24-hour period, the maximum per diem is as follows:

Faculty, Management, Professional Employees - Hours in Excess of 24

0 minutes to less than 3 hours	0% of Daily Rate
3 hours to less than 6 hours	25% of Daily Rate
6 hours to less than 15 hours	62.5% of Daily Rate
15 hours to less than 24 hours	100% of Daily Rate

 Non-Instructional Staff, Nurses, and Police - Hours in Excess of 24

0 minutes to less than 3 hours	0% of Daily Rate
3 hours to less than 9 hours	25% of Daily Rate
9 hours to less than 15 hours	50% of Daily Rate
15 hours to less than 21 hours	75% of Daily Rate
21 hours to less than 24 hours	100% of Daily Rate