Event Services

Here at the MSU we offer a variety of services to enhance the Kutztown University experience for students, staff, and faculty alike.

The McFarland Student Union provides a venue for many different events such as meetings, lectures, conferences, dances, and banquets. Our facility is open to the entire Kutztown University and its community.

As the staff of the MSU, we strive to make each event successful. To help us in reaching that goal, we are available to address your issues and needs.

Each venue area is or can be equipped with: rectangular tables, round tables, chairs, and podiums. The venue area is configurable to various formations including classroom, lecture, U-shape, and custom styles.

Our in-house audiovisual equipment include screens, video/data projector units, a portable smartboard, video conference equipment, conference telephones, and easels. Available in designated venue areas are PA sound systems, corded microphones, wireless handheld and lavaliere microphones, and multimedia lecterns. Based on availability, we may provide student production assistance per customer request at least one month prior to an event.

If you aren't sure what facilities and services are available to you in the McFarland Student Union, or simply have questions and are unsure where to find the answers, just give us a call and we'll help you plan your event in the McFarland Student Union. If you're not sure about telephone/video conferencing capabilities, audiovisual & technical services, seating capacity, contracts, catering or parking, call, email or set-up an appointment for a one-on-one event-planning meeting and we'll help you find answers.

Contact us at 610-683-4087 or email us at msu@kutztown.edu.

  • Sales and Solicitation Tables

    Groups wishing to conduct any type of sale or organized solicitation may reserve table space in the McFarland Student Union main lobby at any of the designated sales & solicitation locations.  There are five designated locations, all of which can accommodate one 8' table. Four of the locations (A, B, D, F) have electrical outlets.

    Please note that off-campus vendors may not be affiliated with KU. Students looking for fundraising support may stop in room 153 for a list of vendors who are interested in supporting student fundraising.  Off-campus vendors sponsored by campus organizations will be charged a per table fee of $15.00.  Student organizations reserving space for these vendors must add this to their event planning.   To reserve space, organizations must work with their organization advisor to request a space via the online conference services room reservation system virtual EMS (room scheduler).

    A B F E
    Table A (above) Table B Table C Table D

    * Please note that Table F (not pictured) is located outside of the MSU near the Bears Den entrance.

  • Reserving a Space

    Step 1: Space Availability 


    Find out what space in the McFarland Student Union is available for your meeting or special event. Contact Conference Services at 610-683-1359 or stop by their office in Walnut Cottage near the Alumni Center. 

    Step 2: Reserve Your Space


    Reserve the facility/room after determining what space is available. Officially confirm your reservation by submitting an online request at https://roomreservation.kutztown.edu/EmsWebApp/ (on-campus only) or by submitting a completed Event Registration/Facilities Reservation Form at least two weeks prior to the requested reservation date to Conference Services. Forms are available at the Office of Conference Services and/or downloadable PDF.

    Step 3: Approval  


    Conference Services will process your request. Approval or denial of requests will be sent via email by Conference Services. For requests being made with a hard copy, an email will be sent and a copy will be returned to the requesting individual. 

    Step 4: Coordinate Setup and AV  
    Coordinate Room Setup & Audiovisual Needs After the official confirmation of your reservation, contact the McFarland Student Union Operations (McFarland Student Union 274, 610-683-4087) to arrange equipment and room setup.


    Who can reserve space?

    All registered Kutztown University student organizations, departments, or committees may reserve facilities within the McFarland Student Union.

    What about Non-University Organizations?


    The McFarland Student Union provides space that can be used for meetings, programs, and events by non-University profit and non-profit making organizations. All external groups and/or events must go through the Office of Conference Services when interested in renting space in the MSU.

    Non-University groups will be charged for the use of facilities as outlined in the University's Facility Use Policy. 


    Priority for Early Reservations for the Next Academic Year:

    Each year in the spring semester, campus organizations may submit requests for space for the upcoming academic year during the early reservation period organized by the Events Scheduling Committee. This committee meets each year to schedule space for major university events that require significant planning, contract coordination, or particular space requirements. The Events Scheduling Committee, when considering requests for space in the McFarland Student Union, uses the following priority system:

    • Programs funded by the Student Government Association through the Association of Campus Events, Student Government Board, or other Student Government Board funded programs.
    • Programs sponsored by all other student organizations.
    • Programs sponsored by University departments, committees, and offices.
    • Programs sponsored by outside/off-campus organizations.
  • Available Spaces and Seating Capacities

    The chart below is a listing of available space for meetings, events, and conferences. Other space such as the Cub Cafe, Bear's Den Coffeehouse, and various lounges are available on a limited basis.

    For information and visuals about the various room setups see this Powerpoint.

    *Subject to change*

    Space

    Location

    Configuration

    *Capacity

    Features

    Alumni
    Auditorium
    (AA)

    MSU 183, Lower Level

    Fixed Theatre Seating

    239

    Touch Screen controls for AV devices
    Stage Lighting
    Video Projection Unit
    18" high wood platform stage
    Assisted Listening Device

    Multipurpose Room
    (MPR)

    MSU 218, Main Level

    Lecture, Banquet 25

    300; 200

    Video Projection Unit 
    Stage Lighting
    Sound System
    12 X 24 Movable Stage
    Hardwood Floors
    Assisted Listening Device

    (MPR)

    MSU 218A 

    Lecture, Banquet

    130; 80-100

    Front Section of the MPR

    (MPR)

    MSU 218B

    Lecture, Banquet

    160-180; 100-120

    Back Section of the MPR

    Formal Dining Room
    (FDR)

    MSU 223, Main Level

    Lecture, Banquet, U-shape, Boardroom

    90; 88-96; 60-70; 40

    Connected to MPR
    Sound System
    Dimmable lights
    Presentation Board

     

    President's Reception Room
    (RR)

     

    MSU 250, Main Level

    Lecture, Banquet, U-shape, Boardroom

    70; 30; 45; 20

    Wood Paneling
    Fireplace
    Sound System

    Conference Room

    MSU 157, Lower Level

    Lecture, U-Shape

    50; 25

    Internet Accessible
    Room can be divided in half

    TV Lounge / Mini-Auditorium 

    MSU 116 

     

    Fixed Theatre Seating

     

    28+ 

    Video conference, Projection Screen, Blu-Ray/DVD Player,  Internet Access, Laptop Projection, Webinar

    Conference Room

    MSU 307,Upper Level

    Conference 

    8

    Speaker Phone
    Presentation Board

    Conference Room

    MSU 312, Upper Level

    Conference 

    40

    Conference Call Phone
    Microphone System
    Presentation Board
    Credenza
    TV

    Conference Room

    MSU 322, Upper Level

    Conference

    25

    Speaker Phone,
    Presentation Board,
    Drop Down Screen,
    Credenza

    Conference Room

    MSU 323, Upper Level

    Conference

    12

    Speaker Phone
    Presentation Board
    Drop Down Screen
    Credenza

    Conference Room

    MSU 324, Upper Level

    Conference

    12

    Speaker Phone
    Presentation Board
    Drop Down Screen
    Credenza

    Conference Room

    MSU 325, Upper Level

    Conference

    12

    Speaker Phone
    Presentation Board
    Drop Down Screen
    Credenza

  • Event Planning

    To plan a successful event in the McFarland Student Union, our staff would like to offer you the guidelines below to make your planning experience easy and enjoyable:

    1. Always allow time to plan an event, as planning is the most crucial and time-consuming aspect for any event. You should start as early as possible.
    2. Reserve a room based on the number of attendees you realistically expect and what best fulfills your purpose of the event. Our staff can assist you with guidance and suggestions.
    3. Request equipment and determine a room's furniture placement in advance and discuss it with our staff. You should include what elements you feel are necessary, such as food tables, staging, podiums, sound equipment, etc.

    You should also have the following information prepared:

    • Date of Event
    • Event Start and End Time
    • Purpose of Event
    • Event Title
    • Room Preference
    • Sponsoring Group
    • Number of People Attending
    • Event Type (meeting, banquet, special event, etc.)
    • Name, Address, & Telephone of Contact Person
    • Event Agenda
    • Equipment, including tables, chairs and Audio Visual needs.

    Click here to go to Kutztown University's Catering page.