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Student Employment and Payroll

Student Payroll's purpose is to maintain all student employment records, comply with applicable federal guidelines, and ensure timely payment of all student wages earned.

  • DESCRIPTION OF STUDENT PAYROLL FORMS

    I-9 Form

    Student workers must show that he/she is eligible to work in the United States by producing documents required to complete Form I-9, Employment Eligibility Verification. A list of acceptable documents is found on the USCIS website.

    Local Services Tax Form

    Employees earning less than $12,000 per year may be eligible for exemption from this tax. Please see the form for more details.  This form is in the working documents packet.

    Direct Deposit Form

    A direct deposit form is a document that authorizes your employer (KU payroll) to send money to a bank account by simply using the routing and account numbers.  For security purposes you must return this form in person to Human Resources at the Kemp Building.

    eTime

    The PASSHE system where students enter hours worked and supervisors approve those hours for payment.  You may log in through the e-Time button located on the top of the Student Employees/Payroll webpage.

    Pay Schedule

    The pay schedule shows eTime processing deadlines, approving students' hours in eTime, pay period and pay dates.

  • STUDENTS

    Congrats!  After you've been hired and the Department/Supervisor submitted a request to Student Payroll, you will receive an activation email from donotreply@neogov.com to complete hiring forms online.  Further instructions will be available in the onboard checklist. 

  • INTERNATIONAL STUDENTS

    Important information regarding international student employment

    Contact Student Payroll at 610-683-1353, option 2 or email stupyrl@kutztown.edu or visit Human Resources at the Kemp Building for more information.

  • SUPERVISORS

    After a student is hired, the supervisor must submit a
    STUDENT EMPLOYMENT APPLICATION before the student may begin working.