Faculty & Staff

This page is dedicated to the needs of Faculty & Staff within the Student Accounts arena. Areas of interest will be added as developed to assist with Field Trips, Faculty Led Abroad Experiences and Departmental Deposits. If you have a suggestion for this page, or a need from our office - please feel free to let us know!

KU policy states that no department or employee may collect cash or checks without the approval of the controller. This includes field trips, lab fees, manuals, supplies and more. Since all funds must come to the Office of Student Accounts (OSA), please see below for various ways the campus community can make payments as needed.

current news / new items:

There is a new REQUIRED deposit ticket for all deposits made by a department in the Office of Student Accounts.  All accounting information is needed or deposits will be delayed.

Bear Bucks for Faculty & Staff

Bear Bucks can be added to employee ID cards as needed throughout the year in two ways; via check in the KU Card office (or Student Accounts office) OR online with a credit card (no fee).

This online store will be where you can purchase Bear Bucks.  The availability of funds is no longer immediate but rather within 24 business hours posting daily on business days.

Field Trips / Conferences / summer camps and more...

Kutztown Univeristy is proud to share a NEW online mall environment where we present the ability for people to register & pay for items, such as field trips, conferences and summer camps.  We can limit registration to the number of seats available or leave it open, and we can collect any required information.  The payment method offered will be a credit card.

A request form will be developed shortly that will allow you to make a request for an item on our KU Mall.  We will need lead time on any requests of at least 2 weeks, or more.  Please plan in advance. In the meantime, feel free to email pursell@kutztown.edu with any inquiries or needs you anticipate. We will do our best to accommodate you and help!

Take a peek at the KU Mall - https://secure.touchnet.net/C20841_ustores/web/index.jsp.

Faculty Led Abroad Experiences

These will shortly be shared on the NEW KU Mall store page as well - under the Study Abroad / Away Items store.  For Summer 2025 these remain on the old platform

Departmental Deposits

Occasionally your department may be approved to collect funds (i.e. Rec Center, Student Union building front desk, athletic ticketed events). Collection of funds may be in cash or check depending on approval. Deposits should be no less than weekly.  When you are prepared to deposit these items into a cost center, please follow the below guidelines and submit this completed deposit ticket with your funds for timely processing. Incomplete deposit tickets will delay the posting of funds.

Deposit ticket is now required - and must have all information completed.  If you are unsure of the accounting numbers needed, please check with accounting.

  1. Never campus mail checks or cash.
  2. Do not write any other numbers on the bottom of the check.  If you want to add a student ID# or Cost Center please do so at the top.
  3. The deposit ticket above MUST be included with the funds to be deposited.
  4. Checks should be brought to our office no less than weekly to avoid increased odds of them being returned.  Daily is encouraged.
  5. Checks must be written to: Kutztown University and must be completed in their entirety (signature a must).