Residence Hall Opening & Closing

Spring 2021 closing instructions have been updated below. Additional instructions for those in Golden Bear Village South and Honors have been emailed to those residents separately, so please check your KU email if you live in those areas.

  • Spring 2021 Closing Instructions

    Please do not leave without officially checking out, which means reporting to your building’s front desk.

    CLOSING

    1. You must check out of your residence hall within 24 hours after your last exam or by 6 pm on Friday, May 7th.

    2. The last meal of the semester will be dinner on Friday, May 7th, at the South Side Cafe. 

     PRE-CHECKOUT PROCEDURE

    1. Vacation Departure Schedule - by Friday, April 30th, see your CA to indicate the date and time of your last final. Golden Bear residents will be sent additional information from your Assistant Director.

    2. University Property (apartment residents will receive apartment specific information from your Assistant Director)

    • All dismantled furniture must be reassembled properly (e.g. bed frames, desks, wardrobes, etc.).
    • BEDS NEED TO BE REBUNKED AND PINS PUT IN (except for Dixon and Golden Bear).
    • All dressers and desk drawers must be emptied.
    • Screens must be placed properly in windows.
    • All room furniture must be accounted for.
    • Wardrobes will be visually inspected during final inspection.
    • Your room and closets must be thoroughly swept and mopped.
    • All micro-fridge units, must be cleaned out and unplugged. Once cleaned, please place inside room closest to the door as possible. Suite style hall residents (University Place, GBV, Honors, Dixon), Please place micro-fridge units closest to inside the common area door.
    • All dining hall items and supplies (condiment dispensers, plates, cups, etc.) should be returned to the Dining Services Box at your residence hall front desk.
    • If any of the above items are not completed satisfactorily, you will be billed accordingly.

    3. Personal Property and Belongings

    • All personal property must be removed from the building, including rugs, sofas, lumber, cement blocks, etc.
    • All adhesive material, posts, hooks, nails, etc., must be removed from walls, ceiling, floor, and furniture.
    • Kutztown University does not provide storage space. All personal effects must be removed.
    • Any personal property left in your assigned area will not be returned, and will be disposed at your expense. 
    • Additional dumpsters will be located at: (2) North Water Tower (3) Golden Bear Village South (buildings 10, 60 and 80) and (2) additional dumpsters will be available in the parking lot behind Dixon Hall (closest to the dumpster corral).

    CHECKOUT PROCEDURE

    1. Getting Ready to Check Out

    • Once all your belongings have been removed from your room and you are ready to check-out, please see your staff at the front desk of your residence hall.  

    2. Preliminary Room Inspection

    • All visible damages and needed repairs will be noted on an Information Report to your Resident Director by your CA. 
    • You and your roommate(s) are jointly responsible for the condition of your room, and you will be charged equally for all damages to the room, beyond normal wear and tear.
    • Separate charges will be assessed if all residents sign-off in agreement or it is determined that one roommate is responsible for the damage(s) in question.
    • When you leave your room for the last time:
      • Lock your door.
      • Return your key to the front desk of your residence hall.

    3.Final Room Inspection

    1. A member of the Residence Life Staff will do a final and thorough room inspection after your departure. 
    •  At this time, initial damages from your preliminary checkout will be verified. 
    •  PLEASE READ: Any inadvertently undetected damages will be assessed and noted at this time. 
    •  For University Place, Dixon, Honors and Golden Bear Apartments: if damages are assessed in common areas of suites/apartments, all students in that suite/apartment will be held responsible for damage charges.
    •  As a result of this final inspection, a room damage bill may be generated.

    4.Improper Check-Out

    • Failure to check-out of your room and/or return your keys at the front desk of your residence hall will constitute an improper check-out.
    • Students who fail to check-out or complete an improper check-out, are waiving their right to participate in the Damage Appeals Process.  
    • Students who fail to return their keys, will be charged for lock change per key that is not returned.

    CHECK-OUT (Golden Bear Village South and Honors Apartments ONLY)

    Residents who live in Golden Bear Village South and Honors Hall will be given specific instructions in their suite/apartment meetings. Please speak to a Residence Life staff member for further information on this process. 

    DAMAGE BILLING

    1. If there are damages to your room or the furnishings, you will be able to see the damage charges in your MyKU account by early June.
    2. Please continue to monitor your KU e-mail account into the first few weeks of June for a damage notification e-mail.
    3. Charges may also include the cost of housekeeping and/or moving furniture. Your room must be returned to its original state.
    4. If you do not return your room key at the time of checkout, you will be assessed a $40.00 charge per key. A lost mailbox key will be assessed at $25.00. We will not accept a key mailed to us after check-out. Lost key lock changes will be completed immediately after closing.
    5. If you have questions concerning your damage billing, please contact the Residence Life, Housing and Dining Services Office at (610) 683-4027.

    ADDITIONAL INFORMATION

    1. If you do not check out within 24 hours after your last final/6PM on Friday, or if you create any undue disturbance during finals, you will be asked to leave immediately.
    2. If you anticipate a late ride, contact your Resident Director by noon on Friday, April 30th for instructions.
    3. If you are a graduating senior and wish to stay in your room the night before graduation, please contact your Resident Director by noon on Thursday, April 29th, to complete a Graduation Eve Contract. Requests after this time cannot be accommodated.
    4. The Mail Services Office requests that you change your address with all businesses, family, and friends you receive mail from by sending them your updated address information.
    5. Summer housing will be available during summer sessions. Please register for summer housing in the Housing and Dining Services Office. See our website for Summer I and II check-in information (www.kutztown.edu/housing)
    6. If you have completed the Housing Application Process for the 2021/2022 academic year and you decide to cancel your housing, your written cancellation must be received by our office prior to June 30th, at 4:00 p.m. Please come into our 106 Old Main office Monday-Friday, 8 a.m. – noon, and 1:00 p.m. – 4:30 p.m. (after May 13 our office closes at 4:00 p.m.) to complete a Cancellation Form. After June 30th a $250 minimum penalty charge is applied for late cancellation.

    CHECK IN INFORMATION FOR FALL 2021

    • Please make sure that you are in good financial standing with the University prior to checking in for the Fall semester. Students with delinquent accounts may be dropped from housing and/or will be restricted from checking in until the Office of Student Accounts removes the major restriction.
    • Check-In Date and Times for Returning Students:
      • Thursday, August 26th from 10:00 a.m. to 6:00 p.m.
      • Friday, August 27st   from 10:00 a.m. to 6:00 p.m.
      • Sunday, August 29th from 10:00 a.m. to 6:00 p.m.
    • PLEASE CHECK/RE-CHECK YOUR FALL ASSIGNMENT ON-LINE through your MyKUHousing home page, as hard copies will not be sent home to you. We will not be able to notify you of changes to your roommates/suitemates.
    • Go to: mykuhousing.kutztown.edu
    • Enter your NETWORK ID and password
    • Login to MyKUhousing

    Residence Life, Housing and Dining Services Office will be open during the summer to assist you with any concerns or answer questions you may have. Our telephone number is (610) 683-4027.

  • Additional Spring 2021 Closing Instructions for Golden Bear Village South and Honors Apartments ONLY

    Please do not leave without officially checking out, which means completing the Express Check Out Form on your MyKU Housing account or reporting to the Front Desk of GBVS Building 10.

     

    CLOSING

    1. You must check out of your residence hall within 24 hours after your last final or by Friday, May 7, 2021 at 6pm.
    2. The last meal of the semester will be dinner on Friday, May 7th, at the South Side Cafe. 

     

     PRE-CHECKOUT PROCEDURE

    1. Vacation Departure Schedule - by Friday, April 30thsee your CA to indicate the date and time of your last final.
    2. At your final Apartment Meetings for the semester, you will receive a key packet that you are to keep. You will place the keys in the key packet, seal the packet shut and leave the keys in your top desk drawer upon your check-out.
    3. University Property
      1. All dismantled furniture must be reassembled properly (e.g. bed frames, desks, wardrobes, etc.).
        • Beds do not need to be bunked
          1. All dressers, wardrobes, cabinets, closets, fridges and desk drawers must be emptied.
          2. Screens must be placed properly in windows.
          3. All Bedroom and Common Area furniture must be accounted for.
          4. Wardrobes will be visually inspected during final inspection.
          5. Your bedroom and common areas must be thoroughly swept and mopped.
          6. All micro-fridge units, must be cleaned out and unplugged. Please place micro-fridge units closest to inside the common area door.
          7. All dining hall items and supplies (condiment dispensers, plates, cups, etc.) should be returned to the Dining Services Box at your residence hall front desk.
          8. If any of the above items are not completed satisfactorily, you will be billed accordingly.
    4. Personal Property and Belongings
      1. All personal property must be removed from the building, including rugs, sofas, lumber, cement blocks, etc.
      2. All adhesive material, posts, hooks, nails, etc., must be removed from walls, ceiling, floor, and furniture.
      3. Kutztown University does not provide storage space. All personal effects must be removed.
      4. Any personal property left in your assigned area will not be returned, and will be disposed at your expense. 
      5. Additional dumpsters will be located at: (2) North Water Tower (3) Golden Bear Village South (buildings 10, 60 and 80) and (2) additional dumpsters will be available in the parking lot behind Dixon Hall (closest to the dumpster corral).

     

    CHECKOUT PROCEDURE

    1. Getting Ready to Check Out
      1. Once all your belongings have been removed from your room and you are ready to check-out, please log onto your MyKUHousing portal to complete the Express Check-Out Form, or go down to the GBVS Building 10 Front Desk. Below are the instructions to complete the Express Check-Out Form.  
      2. PLEASE NOTE: Students who select the Express Check-Out option will not be permitted to appeal any damage charges.
        1. Go to mykuhousing.kutztown.edu and log in with your KU credentials.
        2. On the home page, scroll down to the “Assignments” section.
        3. Under “Spring 2021”, make sure that your current housing assignment is listed.
        4. Select “Begin Express Check Out”.
        5. Read and review the bulleted information in the box.
        6. Check off “I Agree to an Express Check Out”.
        7. Select “Complete Check Out”.
      3. When you leave your room for the last time:
        1. Make sure your keys are sealed in the envelope and in the top desk drawer of your room
        2. Lock your door
        3. Turn off all lights
        4. Sign the “We’re Out of Here” Sign on your door
    2. Room Inspections
      1. A member of the Residence Life Staff will do a final and thorough room inspection after your departure. 
        1. PLEASE READ: Any inadvertently undetected damages will be assessed and noted at this time.
        2. If damages are assessed in common areas of apartments, all students in that apartment will be held responsible for damage charges, unless one person claims responsibility.
        3. If you live in a double room, you and your roommate(s) are jointly responsible for the condition of your room, and you will be charged equally for all damages to the room, beyond normal wear and tear.
        4. Separate charges will be assessed if all residents sign-off in agreement or it is determined that one roommate is responsible for the damage(s) in question.
    3. Improper Check-Out
      1. Failure to check-out of your room and\or return your keys will constitute an improper check-out.
      2. Students who fail to check-out or complete an improper check-out, are waiving their right to participate in the Damage Appeals Process.
      3. Students who fail to return their keys, will be charged for a lock change per key that is not returned.
  • Before Moving-In Checklist (New Students)

    For Fall semester assignments, you will receive an email notification by mid-July informing you about:

    • Accessing your assignment and roommate information through Mykuhousing 
    • Meningitis compliance information
    • How to request a preferred first name
    • Check-in information details

    We recommend you complete the following tasks before checking-in to your residence hall. 

    CONTACT YOUR ROOMMATE

    If you have not met your roommate(s), send them an email through Mykuhousing and introduce yourself. Now is a good time to talk about your interests, your families, why you chose Kutztown, and what each of your plans to bring with you. This way, you won't duplicate items like TVs, game consoles, or DVD players.  

    MENINGITIS COMPLIANCE
    If you are a new student it is imperative that you complete the meningitis compliance online.  Pennsylvania law requires universities that offer campus housing to maintain a file on resident students and their meningitis vaccine status.  This information must be on file with Health Administrative Services before a student can check into his/her room assignment.  Health Administrative Services will be sending new students a packet of information in the mail via the post office with instructions on how to complete it. Please look for this important information which may already have been mailed to you and complete at least two weeks prior to your move-in date. Do not delay submitting this information as it will delay your check-in process.  If you did not receive this information, please contact the Health Administrative Services at 610-683-4082, option 2 & option 2 or click here.

    ALCOHOLEDU PROGRAM
    The AlcoholEdu program is a two-part program that is a requirement for all new Kutztown University students. Part 1 must be completed before classes begin. You will receive an email with instructions for how to log on to the course, which takes approximately three hours to complete (you can take breaks as you go along). You will need a computer with Internet access and audio capability to complete the program. Visit the Health Promotions website for additional information.

  • Move In Instructions

    Fall 2021 move in instructions will be updated and posted during the summer of 2021.

  • What to Bring to Campus

    What to bring to campus is often a difficult list to assemble before you pack. Your questions are probably many such as, "Do I need shower slippers, a laundry bag or basket, or a flashlight?" Just as important to your packing choices is knowing what not to bring. While certain items are unnecessary or will simply cramp your limited living space, others are prohibited.

    We've tried to make your packing decisions a lot easier by creating suggested packing lists. There is one provided for residents in traditional halls, suite-style halls, and apartments: