Clearances

Required Background Checks and TB Testing

Clearances (background checks) are a requirement for education majors to take teacher preparation courses, as well as an obligation throughout the rest of your career as an educator.

Clearances should first be obtained upon entrance to the major. The due dates for uploading clearances are October 15 (if you begin the program in a Fall semester) and February 15 (if you begin the program in the Spring semester). Clearances must be renewed your final year prior to student teaching. Failure to upload clearances on time can hinder course registration and program completion.

View KU's official policy on clearances here. 

Required Clearances
  • ACT 34 - PA CRIMINAL HISTORY REPORT

    Apply online at: https://epatch.state.pa.us.

    • Click “Submit New Record Check,” choose “Individual Request,” and under reason for, click on “Other.”
    • Input your personal information and click “proceed.”
    • Confirm your information, and click “enter this request.”
    • Click “view queued record check,” and then “submit.”
    • Proceed to payment options. A $22.00 fee will be charged to your credit card.
    • When your record has been processed, click the “R-Control” link and click “Certification Form.”
      • Save your official results as a PDF.
  • ACT 151 - CHILD ABUSE HISTORY REPORT (FORM CY 113)
    • Apply online at: www.compass.state.pa.us/cwis/public/home.
    • Choose “Create an Individual Account” (if you don’t already have one). Create a Keystone ID and fill out the additional information.  Once you have logged in with your Keystone ID and set a password, click on “Create Clearance Application.” 
    • When prompted, choose “School Employee Governed by Public School Code” under Application Purpose
    • After answering all questions, be sure to check “yes” to have a paper version of the certificate sent to you (you will be able to print an electronic version later if needed). Processing takes approximately 14 days.
    • Pay the $13.00 fee by debit or credit card. 
    • Once you receive a copy of your results, keep the official report for your records.
  • ACT 114 - FBI FEDERAL CRIMINAL HISTORY RECORD

    Fingerprinting must be completed through IdentoGO, not State Police or Department of Human Services. Fingerprinting can be processed in the Human Resources Center on campus.

    • Apply online at: https://uenroll.identogo.com/
      • Type in the service code 1KG6RT to register for the PA Dept of Ed clearance.
      • On the next screen, select “Schedule or Manage an Appointment.” Complete the registration form and select the photo ID you will bring to your appointment. 
    • To complete fingerprints on campus
      • Once you reach the “Search for Enrollment Center” box, type in SP-KUHR, check the “Walk-in” box, and click “Next”. Print your confirmation page.
      • Once you have printed the confirmation page, go to https://www.kutztown.edu/hr.
      • In the top right corner, select the button labeled “Fingerprinting Appointment.” Select a date and time. Enter your name, email, and phone number. 
    • To complete fingerprints at another location
      • Once you reach the “Search for Enrollment Center” box, type in a zip code and select a location. You will now be able to schedule an appointment for that location. Print your confirmation page.
    • Bring the identification document that you selected during the application, as well as the confirmation page and a debit or credit card for payment to your appointment. (Payment must be in debit or credit card only-- no cash.)
    • You will receive a receipt with your UE ID number at the fingerprinting location. Keep this receipt for your records. A clearance will NOT arrive in the mail. You will later receive an email with a one-time link to your results. Download your results as a PDF and save for your records.
  • ACT 126 - MANDATED CHILD ABUSE REPORTER TRAINING
    • Visit www.reportabusepa.pitt.edu.
    • Register for training under Berks County.
    • Upon completing the course, download your certificate as a PDF and save for your records.

    If you have already completed this training, you do not need to re-take it.

  • TB TESTING
    • TB testing may be administered by your private health care provider/family physician or the KU Health & Wellness Center in Beck Hall.
      • To make an appointment at the KU Health & Wellness Center, call 610-683-4082 to schedule an appointment. The testing costs $12.
    • Results may be submitted on a script pad or doctor’s letterhead with your name, the negative result, date, and the original signature of your physician (no name stamps may be used).
    • Keep the testing results for your records.
Uploading Clearances

Scan and upload the results of your clearances to Taskstream. Taskstream is the online portfolio program used by the College of Education and accounts are provided to our students. For assistance with Taskstream and help with loggin in, please contact the College of Education's Support Center at watermarkhelp@kutztown.edu or visit them in Beekey 129. You can also watch a video walkthrough of the process below:

Important Notes:
  • All clearances must be obtained in Pennsylvania. Out-of-state clearances will be rejected.
  • Use your home address (not school address) when applying for all background checks.
  • If you have any arrest or conviction on a clearance, you must disclose it to the COE Dean’s Office. Failure to do so may prevent you from completing your Clinical Experience. Find the disclosure form here.
  • Save hard copies of your clearances and keep them confidential!