Recruitment Partners

Kutztown University works with a network of authorized education recruitment partners, including education agents, consultants, and other organizations that assist prospective students throughout the admissions process. Our primary goal is to partner with organizations that will work together to assist students in making the best choice possible for their academic futures.

For students, please know that Kutztown's relationship with recruitment partners has no bearing on your admission eligibility. All applications are evaluated using the same admissions standards.

Main contact for contracts/agreements and billing:

Dr. Christina Kinney, Director of International Education and Global Engagement
Email:
Phone: 610-683-4942

Main contact for partner training and student inquiries:

Peter Rodenberg, Assistant Director of International Services
Email:
Phone: 610-683-4780

Become a partner

  • Steps to Contract with Kutztown University

    Part 1: Kutztown University is part of the Pennsylvania State System of Higher Education (PASSHE). As a member of PASSHE, all recruitment partners seeking to earn commission must register as a Supplier on the SAP Business Network/Ariba System and respond to the PASSHE solicitation for international recruitment services. 

    • Note: The solicitation allows you to choose if you want to work only with Kutztown University or if you want to be available to all PASSHE institutions. 

    Part 2: After creating an account, you can visit SAP Ariba Discovery and search for "1110012293" which is the RFI number (Request for Information) you need to apply. Open the posting by clicking ITQ-Systemwide-International Recruitment Services. 

          PASSHE Contact Information for the ITQ:
         Carie Adams
         Complex Procurement Consultant
         

    Part 3: The PASSHE ITQ (intent to qualify) Committee will review the solicitation documents. This process can take 2-4 weeks. Once approved by the Committee, the PASSHE Legal team will review edits to the contract. This process may 90 days, or longer if there are significant changes to the contract. Once the contract is signed by both PASSHE Legal and your organization, Kutztown University will issue a Letter of Engagement. This may take another 2-4 weeks. The entire process may take 16+ weeks to complete. 

  • Helpful Tips for Creating Your Ariba Account

    Here are some tips for creating your Ariba account:

    • Using the link above, click Supplier
    • Where it says "New to SAP Business Network?" click Register Now
    • For the "Product and Service Category" select Educational administration service
    • For the "Ship-to or Service Locations" list the countries where you recruit OR select Serve Globally
    • For "Industries" select Higher Education & Research
  • Helpful Tips for Responding to the Recruitment Services Solicitation

    Follow the navigation on the left to complete the Checklist items #1 - #3.

    • Checklist #1: This is the default page view of the description of the RFP (Request for Proposal). Read this information.
    • Checklist #2: Click on Review and Accept Prerequisites on the left navigation bar to review general prerequisites for responding to the solicitation. If you accept, click I accept the terms of this agreement and click OK.
    • Checklist #3: Scroll down to section 2.1 and download all RFP Documents.

    There are five (5) important RFP documents:

    • PASSHE ITQ International Recruitment Services
    • Appendix A - Master Agreement for International Student Recruitment Services (template)
    • Appendix B - International Recruitment Services ITQ Survey
    • Appendix C - Trade Secret Confidential Information Notice
    • Appendix D - Contract Exceptions

    PASSHE ITW International Recruitment Services: This is a much longer and more detailed description of the recruitment services that PASSHE institutions are seeking though this solicitation.

    Appendix A: This is the template contract. Use the Track Changes setting and highlight all edits, changes, additions, or removal of information (you must also itemize these edits on Appendix D).

    • This is a 5-year contract.
    • Agent commission/fees is calculated using net tuition, tuition after scholarships are applied.
    • Schedule 1 outlines the % or flat fee calculation of fees for agent commission/fees.
    • Exhibit 1 is an example of the Letter of Engagement that Kutztown University will issue, once the contract is executed.
    • Appendix A section of the contract needs to be signed by agents who are based outside of the United States. It indicates that your agency has properly vetted all staff who have direct contact with minors under the age of 18, and that they have not committed any reportable offenses.

    Appendix B: This form is used to score the solicitation by the PASSHE committee.

    • You must confirm on this form if you want to work with all (the pool) or a specific PASSHE
      university (Questions #3 and #4).
    • If your agency is not certified/approved by AIRC, ICEF, or another approved agency (question #17) then the PASSHE committee will contact your references (at least 2 must respond).
    • The commission/fees (Question #18) must match the commission/fees provided on Appendix A.

    Appendix C: PASSHE is a public state system and some information must be made available to the public. This form regarding trade secrets and confidential proprietary information must be signed.

    Appendix D: This only needs to be filled out if you are requesting edits, changes, additions, or removal of information on the contract.

    Additional Documents: While not required, the PASSHE committee encourages sharing copies of promotional materials, brochures, flyers, and any other value-added information.

partner Resources