Authorization for Access to Student Records (FERPA)
The Family Educational Rights and Privacy Act of 1974, as Amended, accords privacy rights to students with respect to their educational records. A student may grant access to these records to a third party including a parent or guardian by the execution of this form. This release must be signed by the student.
Academic Dishonesty Policy and Report Form
Kutztown University is committed to the personal and intellectual growth of its students. The principal context in which this growth occurs is through its academics, which is dependent upon an open and honest atmosphere of positive cooperation between faculty and students. In order to maintain this atmosphere, professors must evaluate the academic performance of students fairly and students must demonstrate their mastery of subject matter honorably. Any acts of academic dishonesty by students, such as plagiarism on written papers or cheating on exams undermine the educational and ethical goals of the University for its students. Such violations are of the utmost seriousness. It is the responsibility of all students to be aware of this policy and abide by it at all times.
Certificate Program Registration Form
The purpose of certificates is to recognize and address the growing importance of skills relevant to up and coming jobs in our economy. Kutztown University currently offers certificate in the following programs:
- Technical Writing
- School Social Work
- Cyber Security
- Social Media Strategies
- Digital Video Production
- Television Production
- Data Analytics
- Geospatial Information Tech
Change of Citizenship Status Form
The following information applies to international students who have had a change in their citizenship status after acceptance to Kutztown University.
1. Permanent Residency Card
2. Social Security Card
3. Tax ID number
If applicable, students may need to go to the Financial and Business Services Department to declare residency.
If you would like to withdraw from a course please send an email to RegOffice@kutztown.edu from your Kutztown email including the following:
- Your Name
- Student ID #
- Course Information
- A statement asking us to withdrawal you from the class.
A confirmation will be sent to you once you have been withdrawn.
This Grade Appeal Policy provides a process for redress of a grievance between a student and a
faculty member concerning a final grade in a course taken at Kutztown University. The policy
addresses issues of academic fairness related to grade substantiation.
Further steps for the The Grade Change Appeal Conditions and Procedures are outlined in Section II of Policy ACA-047
High School Non-Matriculated Student Registration Form
Students currently enrolled in high school have the ability to take courses at Kutztown during the standard academic year. Once the High School Non-Matriculated Registration form is completed, the Registrar’s Office will contact the student for further information.
A high school transcript and a letter from the student's high school counselor are required prior to registration.
For questions please contact: Mim Carlance - firstname.lastname@example.org
High Schools currently participating in Dual Enrollment Agreements include:
Antietam High School
Brandywine Heights High School
Fleetwood Area High School
Kutztown Area High School
Oley High School
Reading Area High School
Preferred Name Change Request Form
Kutztown University recognizes that students may wish to use a name other than their given first name as recorded on official documents and records including circumstances where student safety or productivity may be a risk. When formally requested by a student, the University may use a preferred first/given name in University documents and processes except where the use of the official legal name is required by University business or legal obligation. This option has been developed to respond to the needs of some international students, transgender student, for safety reasons, others who prefer the use of a nickname and those in the processes of legally changing their name but wish the name to be reflected in a timelier manner.
Rescinding a Graduation Application
If a student has applied to graduate but then realizes that degree requirements will not be met, the student should complete this form. By submitting this form, the student will be reactivated to allow for course registration in future semesters. Students who would still like to participate in the commencement ceremony can complete the Participation in the Commencement Ceremony Request form.
Student Name Address Change Form
Students are able to change their legal name by filling out this form and providing documentation of the name change (Marriage Certificate, Court Order, Divorce Decree). Student addresses can also be changed by using this form.
Undergraduate Non-Matriculated Student Registration Form
Students who are not currently active Kutztown University students still have the ability to take courses at Kutztown. Once the Non-Matriculated Registration form is complete, the Registrar’s Office will register the student for the requested courses.
Veteran's Service's Enrollment Certification Request Form
Students who receive Veteran’s Benefits are required to complete this form for each semester they take courses and wish to receive benefits.
Verification of Enrollment Request
This form is used to verify a student’s current or past enrollment dates, expected date of graduation, or other pertinent information contained on the student’s academic record at Kutztown University. The form may be especially useful for insurance and loan deferment purposes.
Verification of Name Address for Diploma
This form can be completed to make sure that a student’s diploma will be mailed to the correct physical address. It can also be used to change the name that will be printed on the diploma. Legal documentation, such as a birth certificate, driver’s license, or social security card is required.
Withdrawal or Leave of Absence Form
Any student who will not be attending classes for either a fall or spring semester is required to withdraw or take a leave of absence from the university. Full or part-time students in good standing (cumulative GPA 2.00+) who intend to return to Kutztown University may request a leave of absence from the university. A leave of absence may be granted for one semester, with the possibility of renewal for a consecutive semester, upon approval of the Registrar. The date the Registrar's Office receives the withdrawal form with the student's original signature is the student's official date of withdrawal from the university. Students who do not wish to return to Kutztown University should withdraw from the university.
Please note that failure to complete the withdrawal process may result in failing grades in all courses being taken at the time of withdrawal. If the student completes the withdrawal process with the Registrar's Office prior to the end of the 12th week, the student will receive 'W' grades for all courses. After the 12th week, there is no permanent withdrawal from the university.
Academic Forgiveness Application
The Academic Forgiveness Policy applies to any student who seeks readmission to Kutztown University after having been separated from the University for at least two years. If granted, the student will start the rest of his/her program of study with a 0.00 GPA.
Approval to Enroll in a Graduate Course by A Graduating Senior Student
Undergraduate seniors who have made application to enter a Graduate Studies program may be
eligible to begin graduate studies early.
- Seniors with a minimum cumulative grade point average (GPA) of 3.0 and/or special permission from the Dean of Graduate Studies, needing no more than 15 semester hours of academic credit to satisfy the requirements of their designated and declared baccalaureate degree may, with the approval of the chair(s) of the department(s) offering the graduate course(s), apply to the Dean of Graduate Studies for permission to supplement their undergraduate courses with graduate courses at either the 400 or 500 level.
- Such graduate credits do not apply toward meeting the requirements of any baccalaureate degree, nor shall they affect the undergraduate transcript or undergraduate GPA. Graduating seniors seeking early enrollment in graduate courses must be registered for all undergraduate courses required for graduation with the baccalaureate degree prior to enrolling in approved graduate courses during second cycle graduate registration.
- Graduate credit for a maximum of 6 semester hours of graduate work will be awarded only upon verification of completion of the baccalaureate degree.
- Tuition for a mix of undergraduate and graduate courses will be charged at the rate established for post-baccalaureate certification students.
Berks County Cross Registration Form
A full-time student in good academic standing enrolled at a Higher Education Council of Berks County (HECBC) school (Albright College, Penn State Berks, Kutztown University, Alvernia University, or Reading Area Community College) can take one course at another HECBC school during the fall or spring semesters. If approved, the student will pay the tuition rates of their home school for the course.
Final Exam Conflict Resolution
If a student has a conflict of two final examinations at the same time, or three or more in one day, the student should try to resolve the conflict directly with the instructor(s) involved. In the event that the conflict cannot be resolved informally, the student should then complete this form. This form must be submitted to the Registrar’s Office by the end of the 10th week of the semester.
Graduation Application for Undergraduate
Students must apply to graduate in the semester in which they will complete all of the degree requirements for their major(s) and/or minor(s). Without applying for graduation, students will not receive a degree!
Participation in the Commencement Ceremony Request
This form may be submitted for consideration by a student who will not complete their graduation requirements in a given semester, but wishes to participate in the commencement ceremony during that semester. Students who need to complete an internship or six or less credits may be eligible to participate in the ceremony. The student’s name will not appear in the commencement program. Students are reminded to apply for graduation in the semester they intend to complete their degree requirements.
PASSHE Application for Visiting Student Status
An undergraduate student in good academic standing with at least 12 credits already earned at their home university may take up to 24 credits via the Visiting Student Policy. If approval is granted, all credits and grades earned at other PASSHE universities shall be accepted by the home university and be treated has home university credits, residency, and grades. The Visiting Student Program cannot be used to repeat courses taken at the home institution.
Permit to Study at Another College
Students in good academic standing have the ability to study at another college and transfer the credits earned to Kutztown University. Permission must be obtained prior to enrollment to guarantee the transfer of credits. Students must earn a “D” or better for credit to be accepted. Students cannot repeat a course for credit at another institution if a grade of “D” or better was earned at Kutztown University.
A student who has attended Kutztown University and left can apply to be readmitted to the university for a fall or spring semester without going through the entire application process again. Students are required to submit official transcripts from any institutions attended since the student attended Kutztown University.
Repeat Approval Form
Students are limited to a maximum of six total repeats. Repeats of a single course will be limited to a maximum of three repeats. Once a student reaches the maximum allowed repeats, they must gain approval to repeat another course. When a student repeats a course, the credits are to be counted only once in determining the semester grade point average (GPA) and the total credits needed for graduation. The most recent grade in the course (regardless of whether it is higher or lower) will be used to calculate GPA.
Undergraduate Exceptions Committee (UEC Petition)
Students with extenuating circumstances that may warrant an exception have the right to petition the Undergraduate Exceptions Committee. This may be used for backdated withdrawal from a course, backdated withdraw from the university, an additional semester of probation for students who have been academically dismissed from the university, or other such circumstances.
If you wish to make an inquiry about the possibility of filing a petition, or wish to set up a zoom meeting to discuss a petition, please e-mail the student advocate, Nadia Daher, at email@example.com.
Please note: Deadlines for submitting an exceptions committee petition are firm. To avoid timing issues related to returning to school, please submit your petition at least one month before the start of the fall or spring semester.
Application of Credit from a Previously Earned Degree
A graduate student desiring to utilize academic credits earned from a previously earned graduate degree at Kutztown University may seek approval for the utilization (by transfer) of up to six (6) semester hours in a second master’s degree program. For courses to be eligible, a grade of “B” or better must have been earned.
- Graduate Education Exceptions Appeal
Graduation Application for Graduate Students
Students must apply to graduate in the semester in which they will complete all of the degree requirements for their major(s). Without applying for graduation, students will not receive a degree!
Log on to "MyKU" and click on "KU Academic Services" and then click on the link: "Apply for Graduation" and follow the prompts.
For questions regarding graduation eligibility or the application process, contact Brian Meares
PASSHE Application for Visiting Graduate Student Status
A graduate student in good academic standing may take up to 12 credits from other PASSHE universities. If approval is granted, all credits and grades earned at other PASSHE universities shall be accepted by the home university and be treated has home university credits, residency, and grades. The Visiting Student Program cannot be used to repeat courses taken at the home institution.
Request for Time Extension for Graduate Study
This form is used to petition the Graduate Exceptions Committee for an extension of time to complete a graduate degree at Kutztown University.
Request To Transfer Graduate Credit from another College/University
This form is to be completed by graduate students who are seeking the transfer of graduate credits from another college or university to their graduate program at Kutztown University. An official transcript from the outside institution along with a catalog description of the graduate level course must be filed in the Registrar’s Office before any transfer of credit will be approved. Only courses in which a grade of ‘A’ or ‘B’ or their equivalents are eligible for transfer. The maximum number of credits that can be transferred may not exceed 1/3 of the credits required for the completion of the program.
Thesis Course Registration
Thesis Submission Form
This form is for graduate students only. Use this form to obtain final approval for the completed thesis.