Employer Reimbursement Deferments

Students who are entitled to reimbursement of tuition from their employers may request an Employer Reimbursement Deferment (ERD) plan. This would allow the student to pay a portion of their bill by the assigned due date (as a down payment), and pay the rest by an assigned date below (KU determined - not personalized).  The ERD plan must be utilized to take advantage of this opportunity.

winter 2027 / spring 2027 plans open only when charges show

Students interested in an Employer Reimbursement Deferment will set up an ERD Payment Plan under Payment Plans on the Payment Dashboard. Plan set up requires the student to enter their total costs due for the semester/session desired as the plan balance. The plan will calculate a down payment that is due at signup.  The balance remaining due (the deferred balance) will show with a later due date (this is not personalized by student or employer).  The due dates are below based on the semester attending.  The student can pay the deferred balance BY the due date assigned or the payment method used for the down payment will be used ON the due date.

Process:

1. Navigate to MyKU > Student Account card > Payment Dashboard.
   • Locate the total due for the specific semester/session, we suggest going to:
     • Make a Payment > Pay By Term - write down this figure.
       • If you plan on adding more classes - we can help you estimate the costs for your set up needs to avoid adjustments and additional payments later.
     • If your bill changes due to adding courses - contact us for assistance as you will need to pay the portion due for each course you are enrolled in for the ERD plan to be valid.
2. Payment Dashboard > Enroll in a Payment Plan > select the ERD plan.
3. Payment Plan Balance - Enter the amount due for the semester/session, from step 1.
   • Leave the down payment box alone.
4. Click Update Schedule (twice) for the down payment to be calculated.
5. Make the payment
   • NOTE - the payment method used for the down payment will also be used for the final payment ON the due date if not paid BY the due date..
6. Due date - This is when the plan will charge the deferred balance to the payment method.
   • Automatic payment is required.

Paying before the due date? 

You MUST select the Installment Payment option so it applies to the plan; otherwise the plan will not recognize the payment and still proceed to charge the final deferred balance on the plan.

details:

• Proof of benefit - Student Accounts may be randomly require proof of your reimbursement benefit to verify your entitlement.
• Undergraduate students - contact our office should this be needed, proof of benefit may be requested.
• Balance Adjustments - Should your charges change after the plan has been set up (such as adding more credits or inclusive access fees were added) - you will need to update your plan and pay the portion that would be due on the difference.  If not updated to cover your full amount due- the plan may be cancelled.  Contact us for assistance!
• INCLUSIVE ACCESS FEES - If inclusive access fees are added, you can simply choose to pay them by clicking make a payment > pay by term and proceed for that exact amount. 
  • • Do not use installment payment in this case.
• ERD Plan payments - when paying the ERD plan before the automatic payment date, be sure to select Installment Plan payment - if you do not do so, your auto payment will still process as the plan does not know about aid or external payments..

MyKU > Student Accounts card > Payment Dashboard

Balance Due  dates by semester

The balance of the deferred plan after the down payment, is due as follows for each semester.  The day afer this due date your auto payment will process.  Remember if you choose to pay before the due date - select Installment Payment - or it will not update the plan.

• • Fall deferment balance due date is Jan. 30; auto pay will process Feb 1
    • Effective Fall 2026 this is now due Feb 14 with auto pay processing Feb 15
  • Winter deferment balance due date is Feb. 27; auto pay will process Mar 1
    • Effective Winter 2027 this is now due Mar 14 with auto pay processing Mar 15
  • Spring deferment balance due date is Sept. 30; auto pay will process Oct 1
    • Effective Spring 2027 this will now be due Oct 5 with auto pay processing Oct 6
  • Summer deferment balance due date is Sept. 30; auto pay will process Oct 1
    • Effective Summer 2026 this will now be due Oct 5 with auto pay processing Oct 6

helpful hints

• Accounts must be in good standing to use the ERD plan.
• If the auto payment is returned for any reason, a fee of $25 will be applied to the account, as well as a hold placed on the account.  Late fees of $50 a month will apply for up to 3 months before placement at the PA State Attorney General's office for collection efforts.
• Statements - the on demand statements work great for your reimbursement requests - however you may want to save one of them with your schedule on it.
• Transcripts - request your transcript right after grades post so you have no delay in your reimbursement request with your employer.  If your account has a hold added, this will block transcripts in most cases.

More Questions?  Please contact Student Accounts - studentaccounts@kutztown.edu